Common use of Submission of Forms Clause in Contracts

Submission of Forms. All Contractor personnel requiring facility or IT system access, may be responsible to fill out and complete security HSPD-12 forms and fingerprint cards prior to being allowed access. GSA will provide detailed instructions on the HSPD-12 process, the forms to be submitted, and the handling of the forms after the contract has been awarded. Depending on the level of responsiveness and timeliness of individual Contractor personnel, a maximum of seven (7) days is expected for the completion and submission of all forms by the applicant for review through the GSA. More importantly, however, the Contractor and the single Point of Contact (POC) managing all employees has the responsibility to submit applications in a timely fashion so as not to delay any project activities or the overall project schedule. Initiation of the suitability investigation forms are required to be provided for all applicants a minimum of thirty (30) days prior to access being required without the need for a HSPD-12 credential, or sixty (60) days prior to access being required when a HSPD-12 credential is required. Access requirements by Contractor personnel shall be based on the contract time performance requirements, and the planned activities on the approved project schedule. The Contracting Officer or their Designated Representative will notify the Contractor in writing if any Contractor personnel receive an unfavorable decision on their background investigation, and effective immediately; the individual will no longer be allowed to work on the project. The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for the facility or IT access investigation requirement time frames. Difficulties encountered by the Contractor’s personnel in gaining access when required by not fulfilling application requirements in a timely manner shall not be an excuse for Contractor non performance under the contract, or the granting of any time extensions. A. Throughout the life of the contract, the Contractor shall be responsible to follow these same procedures for any new Contractor personnel, who will require access to GSA’s space or IT systems. B. Also throughout the life of the contract, the Contractor shall maintain a listing of current/active personnel that have received a favorable suitability investigation and/or have a credential. The Contractor shall provide the Contracting Officer or their Designated Representative, an updated listing of current/active personnel when requested. The Contractor is also responsible to show on that same list when personnel are no longer working on the project for whatever reason. The Contractor shall immediately return the credential of any individuals that are no longer requiring access.

Submission of Forms. All Contractor personnel requiring facility or IT system access, may be responsible to fill out and complete security HSPD-12 forms and fingerprint cards prior to being allowed access. GSA will provide detailed instructions on the HSPD-12 process, the forms to be submitted, and the handling of the forms after the contract has been awarded. Depending on the level of responsiveness and timeliness of individual Contractor personnel, a maximum of seven (7) days is expected for the completion and submission of all forms by the applicant for review through the GSA. More importantly, however, the Contractor and the single Point of Contact (POC) managing all employees has the responsibility to submit applications in a timely fashion so as not to delay any project activities or the overall project schedule. Initiation of the suitability investigation forms are required to be provided for all applicants a minimum of thirty (30) days prior to access being required without the need for a HSPD-12 credential, or sixty (60) days prior to access being required when a HSPD-12 credential is required. Access requirements by Contractor personnel shall be based on the contract time performance requirements, and the planned activities on the approved project schedule. The Contracting Officer or their Designated Representative will notify the Contractor in writing if any Contractor personnel receive an unfavorable decision on their background investigation, and effective immediately; the individual will no longer be allowed to work on the project. The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for the facility or IT access investigation requirement time frames. Difficulties encountered by the Contractor’s personnel in gaining access when required by not fulfilling application requirements in a timely manner shall not be an excuse for Contractor non performance under the contract, or the granting of any time extensions. A. . Throughout the life of the contract, the Contractor shall be responsible to follow these same procedures for any new Contractor personnel, who will require access to GSA’s space or IT systems. B. . Also throughout the life of the contract, the Contractor shall maintain a listing of current/active personnel that have received a favorable suitability investigation and/or have a credential. The Contractor shall provide the Contracting Officer or their Designated Representative, an updated listing of current/active personnel when requested. The Contractor is also responsible to show on that same list when personnel are no longer working on the project for whatever reason. The Contractor shall immediately return the credential of any individuals that are no longer requiring access.