Common use of Subrecipient Responsibilities Clause in Contracts

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost; 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report; 2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline; 3) A progress report documenting the following information: a) Accomplishments within the past quarter; b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with Section M. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO Commerce within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO Commerce for review and approval within forty-five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO Commerce policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEOCommerce. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO Commerce no later than thirty (30) days after Agreement execution. Any changes Commerce Agreement Number: M0011 to the Project Detail Budget must be submitted in the monthly report submitted to DEO Commerce for review and approval by the ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO Commerce or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. Provide copies of all proposed procurement documents to DEO Commerce ten (10) business days prior to posting as detailed in Section (17) of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Commerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO Commerce within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost;. 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop and submit to DEO Commerce a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report;. 2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline;. 3) A progress report documenting the following information: a) Accomplishments within the past quarter;. b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) daysapproval. The staffing plan must include the following: 1) . Organizational Chart; and 2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-327326. 2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules. 3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies. 4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Complete procurement of all applicants for internal grants management and compliance and direct program and product production, including: 1. Selection of applicants, subrecipients, and/or staff that will be responsible for managing applicant intake and related operations, compliance, finance, and administration; 2. Selection of applicants, subrecipients, and/or staff that will be responsible for Appraisal, Environmental Review, title services, and legal services; 3. Copies of all contracts that will be executed by Subrecipients. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, DEO’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract with thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-MIT funds. K. Provide the following documentation to DEO within ten (10) calendar days after the end of each month: 1) . A revised detail report measuring the actual cost versus the projected cost; 2) . An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) . Submit updated organization chart on a quarterly basis with quarterly report; 2) . If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline; 3) . A progress report documenting the following information: a) a. Accomplishments within the past quarter; b) b. Issues or risks that have been faced with resolutions; and c) c. Projected activities to be completed within the following quarter. L. N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) daysapproval. The staffing Staffing plan must include the following: 1) . Organizational Chart; and 2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors vendors, and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-327326. 2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules. 3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies. 4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State State, and local laws. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Complete procurement of all applicants for internal grants management and compliance and direct program and product production, including: 1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant intake and related operations, compliance, finance, and administration. 2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal, environmental review, title services and legal services. 3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-MIT funds. K. Provide the following documentation to DEO within ten (10) calendar days calendars after the end of each month: 1) . A revised detail report measuring the actual cost versus the projected project cost;. 2) . An updated Attachment C which documents any changes to the projected project progress along with justification for the revision. J. L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Mitigation Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) . Submit updated organization chart on a quarterly basis with quarterly report;. 2) . If staffing changes, there must be a s submittal stating the names, job descriptions, on the monthly report deadline;. 3) . A progress report documenting the following information: a) a. Accomplishments within the past quarter; b) b. Issues or risks that have been faced with resolutions; and c) c. Projected activities to be completed within the following quarter. L. N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C – Activity Work Plan. If Subrecipient is unable to meet a deadline with within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (5) Modification of Agreement. M. O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327326. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to DocuSign Envelope ID: 6063723A-DCFD-4AD7-9F86-5268F31D913F the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost; 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop ▇. ▇▇▇▇▇▇▇ and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report; 2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline; 3) A progress report documenting the following information: a) Accomplishments within the past quarter; b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇1-▇▇▇800-▇▇▇-▇▇▇▇ 347- 3735 or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. ▇. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost; 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop ▇. ▇▇▇▇▇▇▇ and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report; 2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline; 3) A progress report documenting the following information: a) Accomplishments within the past quarter; b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) daysapproval. The staffing Staffing plan must include the following: 1) . Organizational Chart; and 2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors vendors, and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules. 3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies. 4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how DocuSign Envelope ID: 958CD923-B255-433E-9A5C-F286C2EDF245 and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State State, and local laws. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Complete procurement of all applicants for internal grants management and compliance and direct program and product production, including: 1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant intake and related operations, compliance, finance, and administration. 2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal, environmental review, title services and legal services. 3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, ▇▇▇’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-MIT funds. K. Provide the following documentation to DEO within ten (10) calendar days calendars after the end of each month: 1) . A revised detail report measuring the actual cost versus the projected project cost;. 2) . An updated Attachment C which documents any changes to the projected project progress along with justification for the revision. J. L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Mitigation Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) . Submit updated organization chart on a quarterly basis with quarterly report;. DocuSign Envelope ID: 958CD923-B255-433E-9A5C-F286C2EDF245 2) . If staffing changes, there must be a s submittal stating the names, job descriptions, on the monthly report deadline;. 3) . A progress report documenting the following information: a) a. Accomplishments within the past quarter; b) b. Issues or risks that have been faced with resolutions; and c) c. Projected activities to be completed within the following quarter. L. N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C – Activity Work Plan. If Subrecipient is unable to meet a deadline with within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (5) Modification of Agreement. M. O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO FloridaCommerce within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO FloridaCommerce for review and approval within forty-forty- five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO FloridaCommerce policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇).. Commerce Agreement Number: M0105 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEOFloridaCommerce. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO FloridaCommerce no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO FloridaCommerce for review and approval by the ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO FloridaCommerce or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. Provide copies of all proposed procurement documents to DEO FloridaCommerce ten (10) business days prior to posting as detailed in Section (17) of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO FloridaCommerce within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost; 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop and submit to DEO FloridaCommerce a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report;. 2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline;. 3) A progress report documenting the following information: a) Accomplishments within the past quarter;. b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO FloridaCommerce in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.. Commerce Agreement Number: M0105

Subrecipient Responsibilities. A. Complete and submit to DEO FloridaCommerce within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO FloridaCommerce for review and approval within forty-forty- five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO FloridaCommerce policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEOFloridaCommerce. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO FloridaCommerce no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO FloridaCommerce for review and approval by the ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO FloridaCommerce or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. Provide copies of all proposed procurement documents to DEO FloridaCommerce ten (10) business days prior to posting as detailed in Section (17) of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ FloridaCommerce Grant Manager. Should the procurement documents require revisions based on state or federal requirements, Commerce Agreement Number: M0101 Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO FloridaCommerce within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost; 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop and submit to DEO FloridaCommerce a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report; 2) If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadline; 3) A progress report documenting the following information: a) Accomplishments within the past quarter; b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO FloridaCommerce in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) days. The staffing plan must include the following: 1) Organizational Chart; and 2) Job descriptions for Subrecipient’s employees, contracted staff, vendors and contractors. B. Develop ▇. ▇▇▇▇▇▇▇ and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) Procurement policies and procedures that incorporate 2 CFR Part 200.317-327326. 2) Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules. 3) Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies. 4) Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient will verify the accuracy of monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇1-▇▇▇800-▇▇▇-▇▇▇▇ 347- 3735 or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-CDBG- ▇▇ ▇▇▇▇▇ funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State and local laws. H. ▇. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Provide the following documentation to DEO within ten (10) calendar days after the end of each month: 1) A revised detail report measuring the actual cost versus the projected cost; 2) An updated Attachment C which documents any changes to the projected progress along with justification for the revision. J. Develop ▇. ▇▇▇▇▇▇▇ and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) Submit updated organization chart on a quarterly basis with quarterly report; 2) If Details on staffing changes, there must be a submittal stating the names, job descriptions, on the monthly report deadlinechanges in accordance with Section 3.A; 3) A progress report documenting the following information: a) Accomplishments within the past quarter; b) Issues or risks that have been faced with resolutions; and c) Projected activities to be completed within the following quarter. L. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C-Activity Work Plan. If Subrecipient is unable to meet a deadline with thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (4) Modification of Agreement. M. Close out report will be due no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.

Subrecipient Responsibilities. Subrecipient shall: A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the ▇▇▇ ▇▇▇▇▇ Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval within forty-five (45) daysapproval. The staffing Staffing plan must include the following: 1) . Organizational Chart; and 2) . Job descriptions for Subrecipient’s employees, contracted staff, vendors vendors, and contractors. B. Develop and submit a copy of the following policies and procedures to the ▇▇▇ ▇▇▇▇▇ Manager for review and approval within thirty (30) days of Agreement execution. The ▇▇▇ ▇▇▇▇▇ Manager will provide approval in writing prior to the policies and procedures being implemented. 1) . Procurement policies and procedures that incorporate 2 CFR Part 200.317-327. 2) . Administrative financial management policies, which must comply with all applicable HUD CDBG-DR MIT and State of Florida rules. 3) . Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR MIT and DEO policies. 4) . Policies and procedures to detect and prevent fraud, waste and abuse that describe how the subrecipient Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: ▇-▇▇▇-▇▇▇-▇▇▇▇ or email ▇▇▇▇▇▇▇@▇▇▇▇▇▇.▇▇▇). 5) . Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award. C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-▇▇ ▇▇▇▇▇ CDBG- MIT grant funds when available. D. Upload required documents into a system of record provided by DEO. E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail Budget must be submitted in the monthly report submitted to DEO for review and approval by the ▇▇▇ ▇▇▇▇▇ Manager. F. Maintain organized subrecipient Subrecipient agreement files and make them accessible to DEO or its representatives upon request. G. Comply with all terms and conditions of the subrecipient agreementSubrecipient Agreement, Infrastructure Program Guidelines, Action Plans, Action Plan amendments, and Federal, State State, and local laws. H. Provide copies of all proposed procurement documents to DEO ten (10) business days prior to posting as detailed in Section (17) Attachment D of Subrecipient Agreement. The proposed procurement documents will be reviewed and approved by ▇▇▇ ▇▇▇▇▇ Manager. Should the procurement documents require revisions based on state or federal requirements, Subrecipient will be required to postpone procurement and submit revised documents for review and approval. I. Complete procurement of all applicants for internal grants management and compliance and direct program and product production, including: 1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant intake and related operations, compliance, finance, and administration. 2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal, environmental review, title services and legal services. 3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must follow the terms and conditions set forth in this Agreement. Should the submitted contract require necessary additions and/or changes, DEO’s Contract Manager will contact Subrecipient regarding changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should the contract not be submitted in a timely manner, Subrecipient will be required to complete the selection process once more. J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO prior to Subrecipient being able to commit CDBG-MIT funds. K. Provide the following documentation to DEO within ten (10) calendar days calendars after the end of each month: 1) . A revised detail report measuring the actual cost versus the projected project cost;. 2) . An updated Attachment C which documents any changes to the projected project progress along with justification for the revision. J. L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with the milestones outlined in the Infrastructure Mitigation Program Guidelines and report actual progress against the projected progress ten (10) calendar days after the end of each month. K. M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each quarter: 1) . Submit updated organization chart on a quarterly basis with quarterly report;. 2) . If staffing changes, there must be a s submittal stating the names, job descriptions, on the monthly report deadline;. 3) . A progress report documenting the following information: a) a. Accomplishments within the past quarter; b) b. Issues or risks that have been faced with resolutions; and c) c. Projected activities to be completed within the following quarter. L. N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C- C – Activity Work Plan. If Subrecipient is unable to meet a deadline with within thirty (30) calendar days of the due date, Subrecipient shall request an extension of such deadline from DEO in writing no later than at least thirty (30) business days prior to the deadline. Deadlines shall not be extended outside of the term of this Agreement except by a formal amendment executed in accordance with SectionSection (5) Modification of Agreement. M. O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise terminated. N. Subrecipient shall provide pictures to document progress and completion of tasks and final project.