Common use of System Use Clause in Contracts

System Use. (a) Establish the identity of the applicants and require each applicant to present the applicant’s immigration or naturalization documentation that contains the information (for example, alien registration number/USCIS number) required by SAVE; (b) Physically examine the documentation presented by the applicant and determine whether the document(s) reasonably appear(s) to be genuine and relates to the applicant; (c) Provide the information SAVE requires to respond to User Agency requests for verification of immigration or naturalized or derived citizenship information, including: (1) information from the applicant’s immigration or naturalization documentation forinitial automated verification, (2) additional information obtained from the applicant’s immigration or naturalization documentation for automated additional verification; and (3) scanned documents and other electronically submitted information required formanual additional verification. User Agency consents to electronic-only submission of all verification requests and additional information, including all information submitted for SAVE additional verification (formerly submitted on paper Forms G-845 and G-845 Supplement). SAVE will reject non-electronic (such as paper or fax) verification requests and information submissions; (d) Ensure and report to DHS-USCIS that, before using SAVE and whenever subsequently required by DHS-USCIS (for example, for SAVE system enhancements), all users performing verification procedures complete SAVE- required training including: reviewing the SAVE Program Guide, taking the latest version of Web tutorial(s) and maintaining a working knowledge of requirements contained therein and in this MOA, as updated; (e) Ensure users are provided with, maintain, and use SAVE user IDs only while they need them to perform verification procedures and promptly terminate the user’s access if the user separates from the User Agency or otherwise no longer needs SAVE access; (f) Ensure all users performing verification procedures only use SAVE with respect toverification of applicant immigration and naturalized or derived citizenship information for the specified benefit and comply with all other requirements contained in the SAVE Program Guide, web-based tutorial, and this MOA, and updates to these requirements; (g) Ensure that all users performing verification procedures have contact information for SAVE and DHS-USCIS; (h) Ensure all users perform any additional verification procedures SAVE requires and/or the applicant requests after the User Agency initiates a verification request; (i) Use any information provided by DHS-USCIS under this MOA solely for the purpose of determining the eligibility of persons applying for the benefit issued by the User Agency, and limit use of such information in accordance with this and all other provisions of this MOA; (j) Comply with the requirements of the Federal Information Security Modernization Act of 2014 (Pub. L. No. 113-283, as amended) and OMB guidance as applicable to access, electronic storage, transport of records between agencies, and the internal processing of records received by either agency under the terms of this MOA; (k) Safeguard such information and access methods to ensure that it is not used for any other purpose than described in this MOA and protect its confidentiality; including ensuring that it is not disclosed to any unauthorized person(s) without the prior written consent of DHS-USCIS;1 (l) Comply with the Privacy Act, 5 U.S.C. Section 552a, and other applicable laws, regulations, and policies, including, but not limited to, all OMB and DHS privacy guidance, in conducting verification procedures pursuant to this MOA, and in safeguarding, maintaining, and disclosing any data provided or received pursuant to the MOA; (m) Comply with federal laws prohibiting discrimination against applicants and discriminatory use of SAVE based upon the national origin, color, race, sex, religion, or disability of the applicant; 1 Each applicant seeking access to information regarding himself/herself may do so by submitting a written signed request to DHS-USCIS. Instructions for submitting such requests may be found on the Freedom of Information/Privacy Act page of ▇▇▇.▇▇▇▇▇.▇▇▇. (n) Provide all applicants who are denied benefits based solely or in part on the SAVE response with adequate written notice of the denial and the information necessary to contact DHS-USCIS (see Records: Fast Facts For Benefit Applicants, available on the SAVE and USCIS websites) so that such applicant may correct their records in a timely manner, if necessary; (o) Provide all applicants who are denied benefits based solely or in part on the SAVE response with the opportunity to use the User Agency’s existing process to appeal the denial and to contact DHS-USCIS to correct their records prior to a final decision, if necessary; and (p) Refrain from using SAVE, or assisting any person or entity, to comply with the employment eligibility verification requirements of section 274A of the Immigration and Nationality Act, 8 U.S.C. Section 1324a.

System Use. (a) Establish the identity of the applicants registrants and require each applicant registrant to present the applicant’s registrant's immigration or naturalization documentation that contains the information (for examplee.g., alien registration number/USCIS number) required by the SAVE/LESC Program; (b) Physically examine the documentation presented by the applicant registrant and determine whether the document(s) reasonably appear(s) to be genuine and relates to relate to the applicantindividual; (c) Provide to the SAVE/LESC Program all information SAVE requires to the SAVE/LESC Program available to the User Agency to respond to User Agency requests for verification of immigration or naturalized or derived citizenship status information, including: (1) information from the applicant’s immigration or naturalization documentation forinitial automated verification, (2) additional information obtained from the applicant’s immigration or naturalization documentation for automated additional verification; and (3) scanned documents and other electronically submitted information required formanual additional verification. User Agency consents to electronic-only submission of all verification requests and additional information, including all information submitted for SAVE additional verification (formerly submitted on paper Forms G-845 and G-845 Supplement). SAVE will reject non-electronic (such as paper or fax) verification requests and information submissions;. (d) Ensure and report to DHS-USCIS that, before using SAVE and whenever subsequently required by DHS-USCIS (for example, for SAVE system enhancements), that all users Users performing verification procedures complete SAVE- SAVE/LESC required training including: reviewing reading the SAVE SAVE/LESC Program Guide, taking the latest version of Web tutorial(stutorial( s) and maintaining a working knowledge of requirements contained therein and in this MOA, MOA as updated; (e) Ensure users that User Agency representatives are provided with, maintain, with and use SAVE user maintain User IDs only while they have a need them to perform verification procedures and promptly terminate the user’s access if the user separates from the User Agency or otherwise no longer needs SAVE accessprocedures; (f) Ensure all users Users performing verification procedures only use SAVE with respect toverification of applicant immigration and naturalized or derived citizenship information for the specified benefit and comply with all other requirements contained in the SAVE SAVE/LESC Program Guide, web-based tutorial, and this MOA, and updates to these requirements; (g) Ensure that all users Users performing verification procedures have contact information for SAVE the SAVE/LESC Program and DHS-USCISSAVE/LESC Monitoring and Compliance; (h) Ensure all users Users perform any additional verification procedures SAVE the SAVE/LESC Program requires and/or the applicant registrant requests after the User Agency initiates a verification requestrequest for verification; (i) Use any information provided by DHS-USCIS USCIS/ICE under this MOA solely for the purpose of determining the eligibility of persons applying for the benefit issued by the User Agency, Agency and limit use of such information in accordance with this and all other provisions of this MOA; (j) Comply with the requirements of the Federal Information Security Modernization Management Act of 2014 (Pub. L. No. 113FISMA (PL-107-283347), as amendedTitle III, Section 301) and OMB guidance as applicable to access, electronic storage, transport of records between agencies, and the internal processing of records received by either agency under the terms of this MOA; (k) Safeguard such information and access methods to ensure that it is not used for any other purpose than described in this MOA and protect its confidentiality; including ensuring that it is not disclosed to any unauthorized person(s) without the prior written consent of DHS-USCIS;1DHS- USCIS/ICE; (l) Comply with the Privacy Act, 5 U.S.C. Section 552a, and other applicable laws, regulations, and policies, including, including but not limited to, to all OMB and DHS privacy guidance, in conducting verification procedures pursuant to this MOA, and in safeguarding, maintaining, and disclosing any data provided or received pursuant to the MOA; (m) Comply with federal laws prohibiting discrimination against applicants registrants and discriminatory use of SAVE the SAVE/LESC Program based upon the national origin, color, race, sexgender, religion, or disability of the applicantregistrant; 1 Each applicant registrant seeking access to information regarding himself/herself may do so by submitting a written signed request to DHS-USCIS/ICE. Instructions for submitting such requests may be found on the Freedom of Information/Information Privacy Act page of ▇▇▇.▇▇▇▇▇.▇▇▇. (n) Provide all applicants benefit-registrants who are denied benefits voter registration based solely or in part on the SAVE SAVE/LESC response with adequate written notice of the denial and the information necessary to contact DHS-USCIS USCIS/ICE (see Records: Fast Facts For Benefit Applicantsattachment 1; Fact Sheet, available which is subject to revision and reposting on the SAVE SAVE/LESC Website and USCIS websitesOnline Resources) so that such applicant individual may correct their records in a timely manner, if necessary; (o) Provide all applicants registrants who are denied benefits registration based solely or in part on the SAVE SAVE/LESC response with the opportunity to use the User Agency’s 's existing process to appeal the denial and to contact DHS-USCIS USCIS/ICE to correct their records prior to a final decision, if necessary; and (p) Refrain from using SAVE/LESC, or assisting any person or entity, to comply with the employment eligibility verification requirements of section 274A of the Immigration and Nationality Act, 8 U.S.C. Section 1324a.U.S.C.

System Use. (a) Establish the identity of the applicants and require each applicant to present the applicant’s immigration or naturalization documentation that contains the information (for example, alien registration number/USCIS number) required by SAVE; (b) Physically examine the documentation presented by the applicant and determine whether the document(s) reasonably appear(s) to be genuine and relates to the applicant; (c) Provide the information SAVE requires to respond to User Agency requests for verification of immigration or naturalized or derived citizenship information, including: : (1) information Information from the applicant’s immigration or naturalization documentation forinitial for initial automated verification, ; (2) additional Additional information obtained from the applicant’s immigration or naturalization documentation for automated additional verification; and and (3) scanned Scanned documents and other electronically submitted information required formanual for manual additional verification. User Agency consents to electronic-only submission of all verification requests and additional information, including all information submitted for SAVE additional verification (formerly submitted on paper Forms G-845 and G-845 Supplement). SAVE will reject non-electronic (such as paper or fax) verification requests and information submissions; (d) Ensure and report to DHS-USCIS that, before using SAVE and whenever subsequently required by DHS-USCIS (for example, for SAVE system enhancements), all users performing verification procedures complete SAVE- required training including: reviewing the SAVE Program Guide, taking the latest version of Web tutorial(s) and maintaining a working knowledge of requirements contained therein and in this MOA, as updated; (e) Ensure users are provided with, maintain, and use SAVE user IDs only while they need them to perform verification procedures and promptly terminate the user’s access if the user separates from the User Agency or otherwise no longer needs SAVE access; (f) Ensure all users performing verification procedures only use SAVE with respect toverification to verification of applicant immigration and naturalized or derived citizenship information for the specified benefit and comply with all other requirements contained in the SAVE Program Guide, web-based tutorial, and this MOA, and updates to these requirements; (g) Ensure that all users performing verification procedures have contact information for SAVE and DHS-USCIS; (h) Ensure all users perform any additional verification procedures SAVE requires and/or the applicant requests after the User Agency initiates a verification request; (i) Use any information provided by DHS-USCIS under this MOA solely for the purpose of determining the eligibility of persons applying for the benefit issued by the User Agency, and limit use of such information in accordance with this and all other provisions of this MOA; (j) Comply with the requirements of the Federal Information Security Modernization Act of 2014 (Pub. L. No. 113-283, as amended) and OMB guidance as applicable to access, electronic storage, transport of records between agencies, and the internal processing of records received by either agency under the terms of this MOA; (k) Safeguard such information and access methods to ensure that it is not used for any other purpose than described in this MOA and protect its confidentiality; including ensuring that it is not disclosed to any unauthorized person(s) without the prior written consent of DHS-USCIS;1USCIS;1 1 Each applicant seeking access to information regarding himself/herself may do so by submitting a written signed request to DHS-USCIS. Instructions for submitting such requests may be found on the Freedom of Information/Privacy Act page of ▇▇▇.▇▇▇▇▇.▇▇▇. (l) Comply with the Privacy Act, 5 U.S.C. Section 552a, and other applicable laws, regulations, and policies, including, including but not limited to, to all OMB and DHS privacy guidance, in conducting verification procedures pursuant to this MOA, and in safeguarding, maintaining, and disclosing any data provided or received pursuant to the MOA; (m) Comply with federal laws prohibiting discrimination against applicants and discriminatory use of SAVE based upon the national origin, color, race, sex, religion, or disability of the applicant; 1 Each applicant seeking access to information regarding himself/herself may do so by submitting a written signed request to DHS-USCIS. Instructions for submitting such requests may be found on the Freedom of Information/Privacy Act page of ▇▇▇.▇▇▇▇▇.▇▇▇.; (n) Provide all applicants who are denied benefits based solely or in part on the SAVE response with adequate written notice of the denial and the information necessary to contact DHS-USCIS (see Records: Fast Facts For Benefit Applicants, available on the SAVE and USCIS websites) so that such applicant individual may correct their records in a timely manner, if necessary; (o) Provide all applicants who are denied benefits based solely or in part on the SAVE response with the opportunity to use the User Agency’s existing process to appeal the denial and to contact DHS-USCIS to correct their records prior to a final decision, if necessary; and (p) Refrain from using SAVE, or assisting any person or entity, to comply with the employment eligibility verification requirements of section 274A of the Immigration and Nationality Act, 8 U.S.C. Section 1324a.

System Use. (a) Establish the identity of the applicants and require each applicant to present the applicant’s immigration or naturalization documentation that contains the information (for example, alien registration number/USCIS number) required by SAVE; (b) Physically examine the documentation presented by the applicant and determine whether the document(s) reasonably appear(s) to be genuine and relates to the applicant; (c) Provide the information SAVE requires to respond to User Agency requests for verification of immigration or naturalized or derived citizenship information, including: (1) information from the applicant’s immigration or naturalization documentation forinitial for initial automated verification, ; (2) additional information obtained from the applicant’s immigration or naturalization documentation for automated additional verification; and (3) scanned documents and other electronically submitted information required formanual for manual additional verification. User Agency consents to electronic-only submission of all verification requests and additional information, including all information submitted for SAVE additional verification (formerly submitted on paper Forms G-845 and G-845 Supplement). SAVE will reject non-electronic (such as paper or fax) verification requests and information submissions; (d) Ensure and report to DHS-USCIS that, before using SAVE and whenever subsequently required by DHS-USCIS (for example, for SAVE system enhancements), all users performing verification procedures complete SAVE- required training including: reviewing the SAVE Program Guide, taking the latest version of Web tutorial(s) and maintaining a working knowledge of requirements contained therein and in this MOA, as updated; (e) Ensure users are provided with, maintain, and use SAVE user IDs only while they need them to perform verification procedures and promptly terminate the user’s access if the user separates from the User Agency or otherwise no longer needs SAVE access; (f) Ensure all users performing verification procedures only use SAVE with respect toverification to verification of applicant immigration and naturalized or derived citizenship information for the specified benefit and comply with all other requirements contained in the SAVE Program Guide, web-based tutorial, and this MOA, and updates to these requirements; (g) Ensure that all users performing verification procedures have contact information for SAVE and DHS-USCIS; (h) Ensure all users perform any additional verification procedures SAVE requires and/or the applicant requests after the User Agency initiates a verification request; (i) Use any information provided by DHS-USCIS under this MOA solely for the purpose of determining the eligibility of persons applying for the benefit issued by the User Agency, and limit use of such information in accordance with this and all other provisions of this MOA; (j) Comply with the requirements of the Federal Information Security Modernization Act of 2014 (Pub. L. No. 113-283, as amended) and OMB guidance as applicable to access, electronic storage, transport of records between agencies, and the internal processing of records received by either agency under the terms of this MOA; (k) Safeguard such information and access methods to ensure that it is not used for any other purpose than described in this MOA and protect its confidentiality; including ensuring that it is not disclosed to any unauthorized person(s) without the prior written consent of DHS-USCIS;1USCIS;1 1 Each applicant seeking access to information regarding himself/herself may do so by submitting a written signed request to DHS-USCIS. Instructions for submitting such requests may be found on the Freedom of Information/Privacy Act page of ▇▇▇.▇▇▇▇▇.▇▇▇. (l) Comply with the Privacy Act, 5 U.S.C. Section 552a, and other applicable laws, regulations, and policies, including, including but not limited to, to all OMB and DHS privacy guidance, in conducting verification procedures pursuant to this MOA, and in safeguarding, maintaining, and disclosing any data provided or received pursuant to the MOA; (m) Comply with federal laws prohibiting discrimination against applicants and discriminatory use of SAVE based upon the national origin, color, race, sex, religion, or disability of the applicant; 1 Each applicant seeking access to information regarding himself/herself may do so by submitting a written signed request to DHS-USCIS. Instructions for submitting such requests may be found on the Freedom of Information/Privacy Act page of ▇▇▇.▇▇▇▇▇.▇▇▇.; (n) Provide all applicants who are denied benefits based solely or in part on the SAVE response with adequate written notice of the denial and the information necessary to contact DHS-USCIS (see Records: Fast Facts For Benefit Applicants, available on the SAVE and USCIS websites) so that such applicant individual may correct their records in a timely manner, if necessary; (o) Provide all applicants who are denied benefits based solely or in part on the SAVE response with the opportunity to use the User Agency’s existing process to appeal the denial and to contact DHS-USCIS to correct their records prior to a final decision, if necessary; and (p) Refrain from using SAVE, or assisting any person or entity, to comply with the employment eligibility verification requirements of section 274A of the Immigration and Nationality Act, 8 U.S.C. Section 1324a.