Common use of Tables and Figures Clause in Contracts

Tables and Figures. Where graphs or tables are used, all source data files must be supplied at the initial stage. Tables and Figures should be of reproducible quality, should include captions and should not duplicate material presented in the text. All Tables and Figures must be cited in the text. Tables should be numbered consecutively in the order of their first citation in the text. The table number and caption should be placed consistently throughout the report (either above or below the table). The default style is for the table number and caption to be placed above the table. The same guidance applies to numbering of Figures. Where figures have been imported from other software packages (e.g. graphs imported as pictures from Microsoft Excel) care must be taken to ensure that legends and axis titles are large enough to be legible in the printed report – see guidance on line artwork below. Explanatory notes should be placed in footnotes, not in the table or figure heading. Explain in footnotes all non-standard abbreviations. Contractors should check with the DCLG/WG/SG what the publication route is likely to be (web or hard copy). This may influence the format and file size of any pictures and images either embedded in the report or provided separately. For printed reports, all pictures and illustrations (line drawings, diagrams, graphs, boxes, photographs etc) must be suitable for high-quality reproduction at their intended size in the final publication. DCLG/WG/SG will not accept sub-standard illustrations, such as photocopies, pencil sketches, rough drawings, distorted or damaged material, or photographs that are too light, too dark or out of focus. Images scanned from printed media or downloaded from the Internet are not acceptable. Please supply each illustration both as an electronic file and in hard copy form (the latter should be a good-quality printout). You may also embed low resolution copies of the illustrations in your main document to give COMMS an indication of size and positioning. If you do this, please supply a separate text-only document, indicating within it the position of each illustration. Figures, pictures etc provided as electronic files should be identified with a file name that matches the number given to the figure, picture etc in the report e.g. Fig04.04.tif or Fig12.01.wmf. Printouts should be labelled with the corresponding electronic filenames. Note that all illustrations – drawings, graphs, photographs etc – should be identified as Figures. Please check whether DCLG/WG/SG intends to produce the publication in mono (black print only), two-colour (black plus one other colour) or four-colour (full colour). Do not generate multi-coloured diagrams or line figures if the publication is to be printed only in mono or two- colour, since different colours can be indistinguishable when printed in monochrome. If the publication is to include many illustrations, you can help reduce the risk of problems by submitting some samples to the DCLG/WG/SG Contract Manager for assessment before you complete the final draft. Should you have any queries about illustrations, contact the DCLG/WG/SG Contract Manager straight away.

Tables and Figures. Where graphs or tables are used, all source data files must be supplied at the initial stage. Tables and Figures should be of reproducible quality, should include captions and should not duplicate material presented in the text. All Tables and Figures must be cited in the text. Tables should be numbered consecutively in the order of their first citation in the text. The table number and caption should be placed consistently throughout the report (either above or below the table). The default style is for the table number and caption to be placed above the table. The same guidance applies to numbering of Figures. Where figures have been imported from other software packages (e.g. graphs imported as pictures from Microsoft Excel) care must be taken to ensure that legends and axis titles are large enough to be legible in the printed report – see guidance on line artwork below. Explanatory notes should be placed in footnotes, not in the table or figure heading. Explain in footnotes all non-standard abbreviations. Contractors should check with the DCLG/WG/SG DCLG what the publication route is likely to be (web or hard copy). This may influence the format and file size of any pictures and images either embedded in the report or provided separately. For printed reports, all pictures and illustrations (line drawings, diagrams, graphs, boxes, photographs etc) must be suitable for high-quality reproduction at their intended size in the final publication. DCLG/WG/SG COMMS will not accept sub-standard illustrations, such as photocopies, pencil sketches, rough drawings, distorted or damaged material, or photographs that are too light, too dark or out of focus. Images scanned from printed media or downloaded from the Internet are not acceptable. Please supply each illustration both as an electronic file and in hard copy form (the latter should be a good-quality printout). You may also embed low resolution copies of the illustrations in your main document to give COMMS an indication of size and positioning. If you do this, please supply a separate text-only document, indicating within it the position of each illustration. Figures, pictures etc provided as electronic files should be identified with a file name that matches the number given to the figure, picture etc in the report e.g. Fig04.04.tif or Fig12.01.wmf. Printouts should be labelled with the corresponding electronic filenames. Note that all illustrations – drawings, graphs, photographs etc – should be identified as Figures. Please check whether DCLG/WG/SG DCLG intends to produce the publication in mono (black print only), two-colour (black plus one other colour) or four-colour (full colour). Do not generate multi-coloured diagrams or line figures if the publication is to be printed only in mono or two- two-colour, since different colours can be indistinguishable when printed in monochrome. If the publication is to include many illustrations, you can help reduce the risk of problems by submitting some samples to the DCLG/WG/SG ’s Contract Manager for assessment by DCLG COMMS before you complete the final draft. Should you have any queries about illustrations, contact the DCLG/WG/SG ’s Contract Manager straight away.