Common use of Task Work Orders Clause in Contracts

Task Work Orders. The Professional shall prepare Work Orders based on specific tasks and the associated invoices on Department approved forms or in Department approved formats. Payment will be made not more than monthly and will be based on the percentage complete, as determined solely by the Department, of each task for each billing period, with the exception of direct charges. Total ▇▇▇▇▇▇▇▇ of direct charges and all other tasks will not exceed the approved Work Order amount, unless increased in writing by the Department. Direct charges will be paid as follows: A. Payment for travel and subsistence will be in accordance with the Commonwealth Travel Procedures Manual found at ▇▇▇▇▇://▇▇▇.▇▇.▇▇.▇▇▇/Policies/Documents/m230-1.pdf . B. Long distance telephone and facsimile charges will be invoiced at actual costs. C. Reproduction of documents, postage, and any other miscellaneous expenses incumbent to the Professional’s services will be invoiced at actual costs. D. No reimbursement will be made for the Professional’s use of tools and equipment, whether owned by the Professional or rented, unless the use of such tool or equipment was necessary to perform a specialized and unique task and is clearly identified in the Work Order. The Professional shall obtain the prior approval of the Department before use of tools and equipment under these circumstances. E. The Professional shall provide to the Department, upon the Department’s request, receipts, invoices, or other documents to substantiate all direct charges. Failure of the Professional to provide satisfactory documentation may result in, at the Department’s sole discretion, the withholding of reimbursement for any disputed charges.