Common use of Tasks and Timelines Clause in Contracts

Tasks and Timelines. A. Public Health Emergency Preparedness 1. The Grantee shall complete a Capabilities Planning Guide Assessment (Attachment 1), as provided by the Department of Health (Department), in the format provided by the Centers for Disease Control and Prevention by December 30, 2016. 2. Using the work plan that the Grantee submitted with the Hospital Preparedness Program (HPP) and the Public Health Emergency Preparedness (PHEP) Cooperative Agreement for Budget Period 5 (BP5), the Grantee shall complete the activities described in the work plan by June 30, 2017. a. The Grantee shall use the Department’s approved work plan template (Attachment 2), or another mutually agreed upon format, to complete a Semi-Annual Report, which reports on the progress of the work plan activities, by January 31, 2017. b. The Grantee shall develop a work plan, on the Department’s work plan template, by January 31, 2017, for activities to be completed during the 2017-2018 grant year. 3. If requested by the Department through written notification and to maintain certification for renewal, as necessary, the Grantee shall complete the Project Public Health Ready certification process, as specified by the National Association of County and City Health Officials, and attend the National Public Health Preparedness Summit, within the US, location to be determined. This task shall be completed within the Grant year requested by the Department. 4. The Grantee shall respond to requests for assistance made by local emergency management organizations or state government, by providing staff, volunteers, equipment, and supplies, when available and as needed, throughout the Grant year. 5. The Grantee shall attend at least one of the Department’s Statewide Advisory Committee for Preparedness meetings. Dates to be determined by the Department. 6. The Grantee shall participate in the Department’s Bureau of Public Health Preparedness monthly County and Municipal Health Department conference calls, which will be scheduled and organized by the Department. 7. The Grantee shall participate in, at a minimum, four Department initiated 800 Megahertz radio system drills, at least one drill per quarter. Dates to be determined by the Department. 8. The Grantee shall develop a training needs assessment for all emergency preparedness staff members, and Medical Reserve Corp (MRC) members if applicable, and send it to the Department, via email, by August 1, 2016. 9. Using the training needs assessment, the Grantee shall provide to the Department via email, a four-year (2016-2019) exercise schedule and training plan that is Homeland Security Exercise and Evaluation Program (HSEEP) compliant, is on the Department’s template, and at a minimum, includes three of five drills as defined in Section I. C. 2. by August 31, 2016. a. Each training session conducted shall meet the education and training goals and needs to be agreed upon by the Emergency Preparedness Coordinator(s), MRC unit Coordinator(s), if applicable, and the Department. 10. The Grantee shall provide to the Department, by email, a HSEEP compliant After Action Report (AAR) and Improvement Plan, within 60 calendar days of each functional or full- scale exercise and drill sheets for all drills completed that utilizes Grant funding. 11. The Grantee shall provide an All-Hazards Plan to the Department by June 30, 2017. 12. The Grantee shall incorporate lessons learned from the AARs into the updated All-Hazards Public Health Emergency Operations Plan, training plans, and exercise plans by June 30, 2017. 13. The Grantee shall register, at a minimum, one staff member on the Pennsylvania Health Alert Network (PA HAN) by August 31, 2016, and maintain, at a minimum, one staff member on the PA HAN, throughout the Grant period.

Tasks and Timelines. A. Public Health Emergency PreparednessPreparedness (PHEP) 1. The Grantee shall complete a Capabilities Planning Guide Assessment (Attachment 1)capabilities planning guide assessment and work plan, as provided by the Department Department, to indicate which of Health (Department), in the format provided by the 15 Centers for Disease Control and Prevention (CDC) PHEP capabilities and functions shall be addressed by December June 30, 2016. The Grantee may use a subcontractor to assist with completion of the activities identified in the work plan. The Grantee shall submit an electronic version of the work plan by email to the Pennsylvania Department of Health (Department) by August 31, 2015. The Grantee may access the link to the 15 Public Health Preparedness Capabilities, National Standards for State and Local Planning, March 2011 guide at: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/EPR/PHP/PHEP%20Capabilities%202011.pdf, which will assist in completing the work plan. 2. Using the work plan that the Grantee submitted with the Hospital Preparedness Program (HPP) and the Public Health Emergency Preparedness (PHEP) Cooperative Agreement for Budget Period 5 (BP5), the Grantee shall complete the activities described in the work plan by June 30, 2017. a. The Grantee shall use the Department’s approved work plan template (Attachment 2), or another mutually agreed upon format, send one PHEP funded staff to complete a Semi-Annual Report, which reports on the progress of the work plan activities, by January 31, 2017. b. The Grantee shall develop a work plan, on the Department’s work plan template, by January 31, 2017, for activities to be completed during the 2017-2018 grant year. 3. If requested by the Department through written notification and to maintain certification for renewal, as necessary, the Grantee shall complete the Project Public Health Ready certification process, as specified by the National Association of County and City Health Officials, and attend the National Public Health Preparedness Summit, within the US, location to be determined. This task shall be completed within the Grant year requested by the Department. 4. The Grantee shall respond to requests for assistance made by local emergency management organizations or state government, by providing staff, volunteers, equipment, and supplies, when available and as needed, throughout the Grant year. 5. The Grantee shall attend at least one all of the Department’s Statewide Advisory Committee for Preparedness meetings, which will be scheduled and organized by the Department. Dates to be determined by the Department. 63. The Grantee shall participate in the Department’s Bureau of Public Health Preparedness (BPHP) monthly County and Municipal Health Department conference calls, which will be scheduled and organized by the Department. 74. The Grantee shall complete the Project Public Health Ready (PPHR) renewal as specified by the National Association of County and City Health Officials (NACCHO). 5. The Grantee shall participate in, at a minimum, four quarterly Department initiated 800 Megahertz radio system drills, at least one drill per quarter. Dates to be determined by the Department. 86. The Grantee shall develop a training needs assessment for all emergency preparedness staff members, and Medical Reserve Corp (MRC) members if applicable, and send it to the Department, via email, by August 1, 2016. 9. Using the training needs assessment, the Grantee shall provide to the Department via email, by August 31, 2015, a four-four year (20162015-20192018) exercise schedule and training plan that is Homeland Security Exercise and Evaluation Program (HSEEP) compliantcompliant and, is on the Department’s template, and at a minimum, includes three of five drills as defined in Section I. C. 2. 7. The Grantee shall provide to the Department via email, by August 31, 2015, a schedule of all planned Training and Exercise (TEP) meetings scheduled through June 30, 2016. a. Each training session conducted shall meet the education and training goals and needs to be agreed upon by the Emergency Preparedness Coordinator(s), MRC unit Coordinator(s), if applicable, and the Department. 108. The Grantee shall provide to the Department, by email, a an HSEEP compliant After Action Report (AAR) ), completed exercise and drill templates and the Improvement PlanPlan (IP), within 60 calendar days of each functional exercise or full- scale exercise and drill sheets for all drills completed completion that utilizes Grant funding. 11. The Grantee shall provide an All-Hazards Plan to the Department by June 30, 2017. 12. The Grantee shall incorporate lessons learned from the AARs into the updated All-Hazards Public Health Emergency Operations Plan, training plans, and exercise plans by June 30, 2017. 13. The Grantee shall register, at a minimum, one staff member on the Pennsylvania Health Alert Network (PA HAN) by August 31, 2016, and maintain, at a minimum, one staff member on the PA HAN, throughout the Grant period.