Common use of Technology Resources Clause in Contracts

Technology Resources. In order to clarify current practice, the Commonwealth and the Alliance specifically agree that all hardware, software, databases, communication networks, peripherals, and all other electronic technology, whether networked or free-standing, is the property of the Commonwealth and is expected to be used as it has been used in the past, for official Commonwealth business. Use by employees of the Commonwealth constitutes express consent for the Commonwealth and its Departments/Agencies to monitor and/or inspect any data that users create or receive, any messages they send or receive, and any web sites that they may access. The Commonwealth retains, and through its Departments/Agencies may exercise, the right to inspect and randomly monitor any user’s computer, any data contained in it, and any data sent or received by that computer. The Department/Agency will disseminate this Section to its employees at the time of their hire, and thereafter on an annual basis, as part of the employee’s performance evaluation and afford said employees the opportunity to request clarification should it be necessary. The employee shall then sign an acknowledgement that he/she has received, read and understands this section within ten (10) working days of receipt. The parties recognize and acknowledge that HR/CMS (Human Resources/Compensation Management System) is the Commonwealth's current payroll and personnel system, and that the Union will continue to accept such changes to business practices, procedures, and functions as are necessary to achieve the maximum utility of HR/CMS. The parties further understand that, during the life of this Agreement, the Commonwealth may initiate efforts toward a successor to HRCMS. In such event, the parties shall establish a special labor-management committee comprised of an equal number of Unit 2 and management representatives. The committee shall be the sole forum for the parties to discuss any issues of impact to the bargaining units that may arise from such a change of payroll and personnel systems. The committee will be convened in advance of any such changes to business practices that may significantly impact the membership.