Common use of Tender Documentation Clause in Contracts

Tender Documentation. 1. If, in tendering procedures, an entity allows tenders to be submitted in several languages, one of those languages shall be one of the official languages of the WTO. 2. Tender documentation provided to suppliers shall contain all information necessary to permit them to submit responsive tenders, including information required to be published in the notice of intended procurement, except for paragraph 6(g) of Article 6-09, and the following: (a) the address of the entity to which tenders should be sent; (b) the address where requests for supplementary information should be sent; (c) the language or languages in which tenders and tendering documents must be submitted; (d) the closing date and time for receipt of tenders and the length of time during which any tender should be open for acceptance; (e) the persons authorized to be present at the opening of tenders and the date, time and place of this opening; (f) any economic and technical requirement, financial guarantees and information or documents required from suppliers; (g) a complete description of the goods or services required or of any requirements including technical specifications, conformity certification to be fulfilled, necessary plans, drawings and instructional materials; (h) the criteria for awarding the contract, including any factors other than price that are to be considered in the evaluation of tenders and the cost elements to be included in evaluating tender prices, such as transport, insurance and inspection costs, and in the case of goods or services of the other Party, customs duties and other import charges, taxes and currency of payment; (i) the terms of payment; and (j) any other terms or conditions. 3. In open procedures, entities shall forward the tender documentation at the request of any supplier participating in the procedure, and shall reply promptly to any reasonable request for explanations relating thereto. 4. In selective procedures, entities shall forward the tender documentation at the request of any supplier requesting to participate, and shall reply promptly to any reasonable request for explanations relating thereto. 5. Entities shall reply promptly to any reasonable request for relevant information submitted by a supplier participating in the tendering procedure, on condition that such information does not give that supplier an advantage over its competitors in the procedure for the award of the contract.

Tender Documentation. 1. If, in tendering procedures, Where an entity allows tenders provides tender documentation to be submitted in several languagessuppliers, one of those languages shall be one of the official languages of the WTO. 2. Tender documentation provided to suppliers shall contain all information necessary to permit them suppliers to submit responsive tenders, including information required to be published in the notice of intended procurementreferred to in Article 1010(2), except for paragraph 6(g) of the information required under Article 6-09, and the following1010(2)(h). The documentation shall also include: (a) the address of the entity to which tenders should be sentsubmitted; (b) the address where to which requests for supplementary information should be sentsubmitted; (c) the language or languages in which tenders and tendering documents must may be submitted; (d) the closing date and time for receipt of tenders and the length of time during which any tender tenders should be open for acceptance; (e) the persons authorized to be present at the opening of tenders and the date, time and place of this the opening; (f) a statement of any economic or technical requirements and technical requirementof any financial guarantees, financial guarantees information and information or documents required from suppliers; (g) a complete description of the goods or services required or of to be procured and any requirements other requirements, including technical specifications, conformity certification to be fulfilled, and necessary plans, drawings and instructional materials; (h) the criteria for awarding the contract, including any factors other than price that are to be considered in the evaluation of tenders and the cost elements to be included in evaluating tender prices, such as transporttransportation, insurance and inspection costs, and in the case of goods or services of the other another Party, customs duties and other import charges, taxes and the currency of payment; (i) the terms of payment; and (j) any other terms or conditions. 32. In open procedures, entities shall An entity shall: (a) forward the tender documentation at on the request of any a supplier that is participating in the procedureopen tendering procedures or has requested to participate in selective tendering procedures, and shall reply promptly to any reasonable request for explanations relating thereto.; and 4. In selective procedures, entities shall forward the tender documentation at the request of any supplier requesting to participate, and shall reply promptly to any reasonable request for explanations relating thereto. 5. Entities shall (b) reply promptly to any reasonable request for relevant information submitted made by a supplier participating in the tendering procedure, on condition that such information does not give that supplier an advantage over its competitors in the procedure for the award of the contract.

Tender Documentation. 1. If, in tendering procedures, an A procuring entity allows tenders shall make available to be submitted in several languages, one of those languages shall be one of the official languages of the WTO. 2. Tender suppliers’ tender documentation provided to suppliers shall contain that includes all information necessary to permit them suppliers to prepare and submit responsive tenders, including information required to be published . Unless already provided for in the notice of intended procurement, except for paragraph 6(g) of Article 6-09, and the followingsuch documentation shall include a complete description of: (a) the address procurement, including the nature and the quantity of the entity goods or services to which tenders should be sentprocured or, where the quantity is not known, the estimated quantity and any requirements to be fulfilled, including any technical specifications, conformity assessment certification, plans, drawings or instructional materials; (b) any conditions for participation of suppliers, including a list of information and documents that suppliers are required to submit in connection with the address where requests conditions for supplementary information should be sentparticipation; (c) all evaluation criteria the language or languages entity will apply in which tenders and tendering documents must be submittedthe awarding of the contract, and, except where price is the sole criterion, the relative importance of such criteria; (d) where the closing date procuring entity will conduct the procurement by electronic means, any authentication and time for receipt encryption requirements or other requirements related to the submission of tenders and the length of time during which any tender should be open for acceptanceinformation by electronic means; (e) where the persons authorized procuring entity will hold an electronic auction, the rules, including identification of the elements of the tender related to the evaluation criteria, on which the auction will be present at the conducted; (f) where there will be a public opening of tenders and tenders, the date, time and place of this opening; (f) any economic and technical requirementfor the opening and, financial guarantees and information or documents required from supplierswhere appropriate, the persons authorised to be present; (g) a complete description of the goods or services required or of any requirements including technical specifications, conformity certification to be fulfilled, necessary plans, drawings and instructional materials; (h) the criteria for awarding the contract, including any factors other than price that are to be considered in the evaluation of tenders and the cost elements to be included in evaluating tender prices, such as transport, insurance and inspection costs, and in the case of goods or services of the other Party, customs duties and other import charges, taxes and currency of payment; (i) the terms of payment; and (j) any other terms or conditions, including terms of payment and any limitation on the means by which tenders may be submitted, such as whether on paper or by electronic means; and (h) any dates for the delivery of goods or the supply of services. 32. In open proceduresWhere procuring entities do not offer free direct access to the entire tender documents and any supporting documents by electronic means, entities shall forward make promptly available the tender documentation at the request of any interested supplier participating in of the procedure, and shall reply promptly to any reasonable request for explanations relating thereto. 4Parties. In selective procedures, The procuring entities shall forward the tender documentation at the request of any supplier requesting to participate, and shall also promptly reply promptly to any reasonable request for explanations relating thereto. 5. Entities shall reply promptly to any reasonable request for relevant information submitted by a supplier any interested or participating in the tendering proceduresupplier, on condition provided that such information does not give that supplier an advantage over its competitors in the procedure for the award of the contractother suppliers.

Tender Documentation. 1. IfIf, in tendering procedures, an entity allows tenders to be submitted in several languages, one of those languages shall be one of the official languages of the WTO. 2. Tender Tender documentation provided to suppliers shall contain all information necessary to permit them to submit responsive tenders, including information required to be published in the notice of intended procurement, except for paragraph 6(g) of Article 6-09IX, and the following: (a) the the address of the entity to which tenders should be sent; (b) the the address where requests for supplementary information should be sent; (c) the the language or languages in which tenders and tendering documents must be submitted; (d) the the closing date and time for receipt of tenders and the length of time during which any tender should be open for acceptance; (e) the the persons authorized to be present at the opening of tenders and the date, time and place of this opening; (f) any any economic and technical requirement, financial guarantees and information or documents required from suppliers; (g) a a complete description of the goods products or services required or of any requirements including technical specifications, conformity certification to be fulfilled, necessary plans, drawings and instructional materials; (h) the the criteria for awarding the contract, including any factors other than price that are to be considered in the evaluation of tenders and the cost elements to be included in evaluating tender prices, such as transport, insurance and inspection costs, and in the case of goods products or services of the other PartyParties, customs duties and other import charges, taxes and currency of payment; (i) the the terms of payment; and; (j) any any other terms or conditions.; 3(k) in accordance with Article XVII the terms and conditions, if any, under which tenders from countries not Parties to this Agreement, but which apply the procedures of that Article, will be entertained. In Forwarding of Tender Documentation by the Entities (a) In open procedures, entities shall forward the tender documentation at the request of any supplier participating in the procedure, and shall reply promptly to any reasonable request for explanations relating thereto. 4. In (b) In selective procedures, entities shall forward the tender documentation at the request of any supplier requesting to participate, and shall reply promptly to any reasonable request for explanations relating thereto. 5. Entities (c) Entities shall reply promptly to any reasonable request for relevant information submitted by a supplier participating in the tendering procedure, on condition that such information does not give that supplier an advantage over its competitors in the procedure for the award of the contract.

Tender Documentation. 1. If, in tendering procedures, an A procuring entity allows tenders to be submitted in several languages, one of those languages shall be one of the official languages of the WTO. 2. Tender documentation provided make available to suppliers shall contain tender documentation that includes all information necessary to permit them suppliers to prepare and submit responsive tenders, including information required to be published . Unless already provided in the notice of intended procurement, except for paragraph 6(g) of Article 6-09, and the followingsuch documentation shall include a complete description of: (a) the address procurement, including the nature and the quantity of the entity goods or services to which tenders should be sentprocured or, where the quantity is not known, the estimated quantity and any requirements to be fulfilled, including any technical specifications, conformity assessment certification, plans, drawings or instructional materials; (b) any conditions for participation of suppliers, including a list of information and documents that suppliers are required to submit in connection with the address where requests conditions for supplementary information should be sentparticipation; (c) all evaluation criteria the language or languages entity will apply in which tenders and tendering documents must be submittedthe awarding of the contract, and, except where price is the sole criterion, the relative importance of such criteria; (d) where the closing date procuring entity will conduct the procurement by electronic means, any authentication and time for receipt encryption requirements or other requirements related to the submission of tenders and the length of time during which any tender should be open for acceptanceinformation by electronic means; (e) where the persons authorized procuring entity will hold an electronic auction, the rules, including identification of the elements of the tender related to the evaluation criteria, on which the auction will be present at the conducted; (f) where there will be a public opening of tenders and tenders, the date, time and place of this opening; (f) any economic and technical requirementfor the opening and, financial guarantees and information or documents required from supplierswhere appropriate, the persons authorised to be present; (g) a complete description of the goods or services required or of any requirements including technical specifications, conformity certification to be fulfilled, necessary plans, drawings and instructional materials; (h) the criteria for awarding the contract, including any factors other than price that are to be considered in the evaluation of tenders and the cost elements to be included in evaluating tender prices, such as transport, insurance and inspection costs, and in the case of goods or services of the other Party, customs duties and other import charges, taxes and currency of payment; (i) the terms of payment; and (j) any other terms or conditions, including terms of payment and any limitation on the means by which tenders may be submitted, such as whether on paper or by electronic means; and (h) any dates for the delivery of goods or the supply of services. 2. In establishing any date for the delivery of goods or the supply of services being procured, a procuring entity shall take into account such factors as the complexity of the procurement, the extent of subcontracting anticipated and the realistic time required for production, de-stocking and transport of goods from the point of supply or for supply of services. 3. In open procedures, entities shall forward The evaluation criteria set out in the notice of intended procurement or tender documentation at the request may include, among others, price and other cost factors, quality, technical merit, environmental characteristics and terms of any supplier participating in the procedure, and shall reply promptly to any reasonable request for explanations relating theretodelivery. 4. In selective proceduresA procuring entity shall promptly: (a) make available tender documentation to ensure that interested suppliers have sufficient time to submit responsive tenders; (b) provide, entities shall forward on request, the tender documentation at the request of any supplier requesting to participate, and shall reply promptly to any reasonable request for explanations relating thereto.interested supplier; and 5. Entities shall (c) reply promptly to any reasonable request for relevant information submitted by a supplier any interested or participating in the tendering proceduresupplier, on condition provided that such information does not give that supplier an advantage over its competitors in the procedure for other suppliers. Modifications 5. Where, prior to the award of a contract, a procuring entity modifies the contractcriteria or requirements set out in the notice of intended procurement or tender documentation provided to participating suppliers, or amends or re-issues a notice or tender documentation, it shall transmit in writing all such modifications or amended or re-issued notice or tender documentation: (a) to all suppliers that are participating at the time of the modification, amendment or re-issuance, where such suppliers are known to the entity, and in all other cases, in the same manner as the original information was made available; and (b) in adequate time to allow such suppliers to modify and re-submit amended tenders, as appropriate.