Common use of Travel and Lodging Clause in Contracts

Travel and Lodging. As of the effective date of this Agreement, the Employer agrees to incorporate into this Agreement the provisions of ss. 16.535 and 20.916, Wis. Stats., relating to the reimbursement of State employees for expenses incurred while traveling on State business. The Union recognizes that the Employer has the right to develop reasonable guidelines to implement and administer the provisions of ss. 16.535, 20.916, Wis. Stats., and this Section. Employees covered by this Agreement shall receive any additional increases in reimbursement rates that the Employee may obtain under ss. 16.53(12) and 20.916, Wis. Stats., during the life of this Agreement. Lodging - Employees shall be reimbursed for their actual, reasonable, and necessary expenses for lodging incurred in the performance of their official duties. Receipts are required for all lodging. An explanation of reasonableness is necessary where the lodging is in excess of the amount set forth below. The amount set forth below excludes the cost of all applicable taxes. Effective July 1, 2001, $72.00 per night for Milwaukee, Racine and Waukesha counties and $62.00 per night for all other counties. Meals - Employees shall be reimbursed for all actual, reasonable, and necessary amounts expended for their own meals incurred in the performance of their official duties. Employees shall be reimbursed without receipts for actual expenses incurred according to the following schedule: As of the effective date of this Agreement: In-state Out of State High-Cost-Cities Per Out of State Lodging Reimbursement Bulletin Breakfast $ 8.00 Breakfast $10.00 Lunch $ 9.00 Lunch $10.00 Dinner $17.00 Dinner $20.00 All of the above amounts include tax and tip. When an employee is entitled to reimbursement for two (2) or more consecutive meals in a day, the amount expended for any particular meal is left to the discretion of the employee, but the total reimbursement claim shall not exceed the individual meal rates for the consecutive meals in a day. All meals in excess of these amounts must be accompanied by a receipt and full explanation of the reasonableness of such expense. The Employer agrees to reimburse any employee who is authorized and required to use his/her personal automobile in his/her work for the State at a rate of thirty-twoeight and one-half cents ($0.385) per mile. When an assigned pool or state-owned automobile is available and tendered and the employee is given the option to utilize his/her personal automobile, the mileage allowance shall be at a rate equal to the approximate cost of operation of State cars, including depreciation. The Employer further agrees that upon the recommendation of the head of the State agency and the approval by the Secretary of Administration, an additional reimbursement at the rate of one cent ($0.01) per mile may be paid to any employee for the use of his/her personal automobile when used as an emergency vehicle or under conditions which may cause excessive wear or depreciation including pulling trailers or which require the installation of special equipment. The Employer agrees to reimburse an employee who is authorized to use a privately owned motorcycle on state business. The rate for reimbursement shall be sixteennineteen and two-tenths ($0.192) per mile, subject to the following conditions: A. Only one individual may be transported on a single motorcycle. B. The agency may require travel by automobile if the travel costs are anticipated to be less than the cost of travel by motorcycle, such as when two or more state employees are traveling to the same destination. C. The agency head may require the use of a safety helmet as a part of the agency’s work rules. Travel expenses shall be advanced to employees upon request when estimated monthly expenses exceed fifty dollars ($50.00). Such advances shall not exceed eighty percent (80%) of the estimated expense.

Travel and Lodging. As of the effective date of this Agreement, the Employer agrees to incorporate into this Agreement the provisions of ss. 16.535 and 20.916, Wis. Stats., relating to the reimbursement of State employees for expenses incurred while traveling on State business. The Union recognizes that the Employer has the right to develop reasonable guidelines to implement and administer the provisions of ss. 16.535, 20.916, Wis. Stats., and this Section. Employees covered by this Agreement shall receive any additional increases in reimbursement rates that the Employee may obtain under ss. 16.53(12) and 20.916, Wis. Stats., during the life of this Agreement. Lodging - Employees shall be reimbursed for their actual, reasonable, and necessary expenses for lodging incurred in the performance of their official duties. Receipts are required for all lodging. An explanation of reasonableness is necessary where the lodging is in excess of the amount set forth below. The amount set forth below excludes the cost of all applicable taxes. Effective July 1, 20012009, $72.00 80.00 per night for Milwaukee, Racine and Waukesha counties and $62.00 70.00 per night for all other counties. Meals - Employees shall be reimbursed for all actual, reasonable, and necessary amounts expended for their own meals incurred in the performance of their official duties. Employees shall be reimbursed without receipts for actual expenses incurred according to the following schedule: As of the effective date of this Agreement: In-state Out of State High-Cost-Cities Per Out of State Lodging Reimbursement Bulletin Breakfast $ 8.00 Breakfast $10.00 Lunch $ 9.00 Lunch $10.00 Dinner $17.00 Dinner $20.00 All of the above amounts include tax and tip. When an employee is entitled to reimbursement for two (2) or more consecutive meals in a day, the amount expended for any particular meal is left to the discretion of the employee, but the total reimbursement claim shall not exceed the individual meal rates for the consecutive meals in a day. All meals in excess of these amounts must be accompanied by a receipt and full explanation of the reasonableness of such expense. The Employer agrees to reimburse any employee who is authorized and required to use his/her personal automobile in his/her work for the State at a rate of thirtyforty-twoeight eight and one-one half cents ($0.3850.485) per mile. When an assigned pool or state-owned automobile is available and tendered and the employee is given the option to utilize his/her personal automobile, the mileage allowance shall be at a rate equal to the approximate cost of operation of State cars, including depreciation. The Employer further agrees that upon the recommendation of the head of the State agency and the approval by the Secretary of Administration, an additional reimbursement at the rate of one cent ($0.01) per mile may be paid to any employee for the use of his/her personal automobile when used as an emergency vehicle or under conditions which may cause excessive wear or depreciation including pulling trailers or which require the installation of special equipment. The Employer agrees to reimburse an employee who is authorized to use a privately owned motorcycle on state business. The rate for reimbursement shall be sixteennineteen twenty-eight and two-tenths one half cents ($0.1920.285) per mile, subject to the following conditions: A. Only one individual may be transported on a single motorcycle. B. The agency may require travel by automobile if the travel costs are anticipated to be less than the cost of travel by motorcycle, such as when two or more state employees are traveling to the same destination. C. The agency head may require the use of a safety helmet as a part of the agency’s work rules. Travel expenses shall be advanced to employees upon request when estimated monthly expenses exceed fifty dollars ($50.00). Such advances shall not exceed eighty percent (80%) of the estimated expense.