TYPES OF CONTRACT UPDATES Clause Samples

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the Comptroller. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes in Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the Comptroller. All “Auto Adds” must be immediately posted electronically by the Contractor at the Contract web site. Contactor shall notify OGS when “Auto Adds” are made to the contract pricelist. Changes made to the contract pricelist must be submitted in an Excel spreadsheet format electronically via Email to the OGS Purchasing Officer, and be formatted as described in Section 3 below. If pricelist updates occur frequently, Auto Adds may be submitted on a monthly basis and include changes that occurred in the previous month. Contractor should note that all “Auto Adds” approved by OGS are subject to a post audit by OGS and the Office of the State Comptroller.

TYPES OF CONTRACT UPDATES. A Contract update must be accompanied by three (3) copies of the Contract Update Form set forth in Appendix E. Contractor should briefly describe the nature and purpose of the update (e.g., update requested in order to reflect a recently approved GSA schedule, to restructure the pricing to its Licensees generally, and/or for new Products or services which fall into a new group or category that did not exist at the time of approval of the Contract by the New York State Comptroller, etc.). Each of the three copies of the Contract Update Form must contain original signatures by an individual authorized to sign on behalf of Contractor, and an original corporate acknowledgment In connection with any Contract update, OGS reserves the right to: • request additional information • reject Contract updates • remove Products from Contracts • remove Products from Contract updates • request additional discounts for new or existing Products Contractor is required to submit the Product and price information for the update in an Excel spreadsheet format in either of the following formats: on two floppy or compact disks or electronically via e-mail to the OGS Purchasing Officer. The list must be dated and the format should be consistent with the format of the price list(s) included in Appendix E of this Contract. The price list should separately include and identify (e.g., by use of separate worksheets or by using italics, bold and/or color fonts):

TYPES OF CONTRACT UPDATES. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests. a. AUTO ADD (Additions, Deletions, Price Decreases): “Auto Adds” are Contract changes and updates made in accordance with the previously approved Contract pricing formula; e.g., a “discount from list” or pricing based on an approved GSA-based price Schedule. “Auto Adds” do not include any price increases. “Auto Adds” include: i) adding new Products within the established, previously approved pricing structure, ii) lowering pricing for Products previously incorporated under the Contract, and iii) deleting Products previously incorporated under the Contract. For categories (i) and (ii) Auto Adds: Contractor shall automatically update the Contract price list and may proceed with selling Products without prior approval of either OGS or the Comptroller. For category (iii) Auto Deletions, at the end of and subject to the period specified in Appendix B, Clause 84, Changes to Product or Service Offerings, Contractor may automatically update the Contract price list by deleting the Product(s), without prior approval of either OGS or the Comptroller.

TYPES OF CONTRACT UPDATES. A Contract update must be accompanied by three (3) copies of the Contract Update Form set forth in Appendix D. Contractor should briefly describe the nature and purpose of the update (e.g., update requested in order to reflect a recently approved GSA schedule, to restructure the pricing to its Licensees generally, and/or for new Products or services which fall into a new group or category that did not exist at the time of approval of the Contract by the New York State Comptroller, etc.). Each of the three copies of the Contract Update Form must contain original signatures by an individual authorized to sign on behalf of Contractor, and an original corporate acknowledgment In connection with any Contract update, OGS reserves the right to: request additional information reject Contract updates remove Products from Contracts remove Products from Contract updates request additional discounts for new or existing Products Contractor is required to submit the Product and price information for the update in an Excel spreadsheet format in either of the following formats: on two floppy or compact disks or electronically via e-mail to the OGS Purchasing Officer. The list must be dated and the format should be consistent with the format of the price list(s) included in Appendix E of this Contract. The price list should separately include and identify (e.g., by use of separate worksheets or by using italics, bold and/or color fonts): Price increases Products being added The State reserves the right to require a revised NYS Net Price List at any time during the Contract period, and it will be requested if there have been numerous updates since the last complete update. Each updated price list must include the date the price list was prepared. In order to expedite processing of a change request, where proposed changes involve more than one category below, they should be submitted to OGS as totally separate requests.