Common use of USAGE REPORT Clause in Contracts

USAGE REPORT. The Contractor shall submit quarterly reports to the Office of State Procurement in accordance with the requirements below. The reports are due on or before the 15th day following the end of each quarter. If these reports are not submitted in a timely manner, the Office of State Procurement shall have the right to terminate the contract. The following is the minimally acceptable reporting requirement for the contract. These elements are NOT negotiable. The field size of certain elements may be adjusted, with authorization from the Office of State Procurement to accommodate differences in the Vendor Contract Number size. Lead zeros should be avoided if possible. ▇▇▇▇▇▇ should be right justified. Field with no data should be left blank. Reports should be submitted in Microsoft Excel 97-03 format or an equivalent approved by the Office of State Procurement. VENDOR CONTRACT NUMBER State assigned contract number Alpha Numeric 6 STATE State postal abbreviation code (Louisiana = LA) Alpha Numeric 2 CUSTOMER TYPE (SEGMENT) State Gov't, Education-K12, Education-HED, Local Gov't, Medical, Other - are acceptable segments. [determined by industrial practice for each contract - uniform for each contract] Alpha Numeric 45 BILL TO NAME Customer (agency) Bill to name Alpha Numeric 60 ▇▇▇▇ TO ADDRESS Customer (agency) Bill to address Alpha Numeric 40 BILL TO CITY Customer (agency) Bill to city Alpha Numeric 40 BILL TO ZIPCODE Zip code in standard 5-4 format [standard 5 digits is acceptable, formatted as a zip code] Alpha Numeric 9 SHIP TO NAME Customer (agency) Ship to name Alpha Numeric 60 SHIP TO ADDRESS Customer (agency) Ship to address Alpha Numeric 40 SHIP TO CITY Customer (agency) Ship to city Alpha Numeric 40 SHIP TO ZIPCODE Zip code in standard 5-4 format [standard 5 digits is acceptable, formatted as a zip code] Alpha Numeric 9 ORDER NUMBER Vendor assigned order number Alpha Numeric 20 CUSTOMER PO NUMBER Customer provided Purchase Order Number Alpha Numeric 20 CUSTOMER NUMBER Vendor assigned account number for the purchasing entity Alpha Numeric 20 ORDER TYPE Sales order, Credit/Return, Upgrade/Downgrade, etc. [determined by industrial practice for each contract - uniform for each contract] Alpha Numeric 35 PO DATE (ORDER DATE) (mm/dd/ccyy) Numeric 8 SHIP DATE (mm/dd/ccyy) Numeric 8 INVOICE DATE (mm/dd/ccyy) Numeric 8 INVOICE NUMBER Vendor assigned Invoice Number Alpha Numeric 20 PRODUCT NUMBER Product number of purchased product Alpha Numeric 25 PRODUCT DESCRIPTION Product description of purchased product Alpha Numeric 60 LIST PRICE/MSRP/CA TALOG PRICE List Price - US Currency ($99999.999) [determined by industrial practice for each contract - uniform for each contract] Numeric 10 UNIT PRICE Unit Price - US Currency ($99999.999) Numeric 10 QUANTITY Quantity Invoiced (99999.999) Numeric 11 TOTAL PRICE Extended Price (unit price multiplied by the quantity invoiced) - US Currency ($999999999.999) Numeric 13 Optional - Category Description LAN/WAN switch, router, etc - if Product Description above is not descriptive Alpha Numeric 60 Optional - Class Description More information about Category Description if required Alpha Numeric 60 The holder of any contract entered into as a result of this bid must also comply with all the requirements stipulated in the “Procedures for the Establishment and Continuance of a Brand Name Microcomputer Contract” (Most current issue at time of bid opening) where applicable. These procedures may be obtained at our website, ▇▇▇.▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇/▇▇▇.