Common use of Vendor Reporting Clause in Contracts

Vendor Reporting. Contract vendors will be required to submit reports validating contract purchases, including purchases made by local governments, by period, line item and receiving location. Reports will detail at a minimum the following information: 1. State Contract Number 2. Contract Line Item Number 3. Commodity Description 4. Line Item Quantity Purchased 5. Line Item Dollar Amount (Volume) Purchased 6. State Agency or local governmental unit that placed order. Reports are due at the Central Procurement Office in accordance with the due dates as set forth in Section 1.15, Attachment C of the Master Agreement. Reports must be submitted electronically or by digital appliance in Microsoft Excel format. Additional reports may be requested in writing by the State’s Contract Administrator with a thirty (30) day written notice to the Contractor at no additional charge to the Participating Entity; provided, however, that Contractor and the State’s Contract Administrator shall mutually agree on the content, data and/or format of the additional requested report(s) and the due date(s) for the delivery of such report(s).