VMware, Inc. Non-Qualified Deferred Compensation Plan Adoption Agreement
Exhibit 10.18
Non-Qualified Deferred Compensation Plan
Adoption Agreement
(as Amended and Restated effective January 1, 2020)
August 2018
Table of Contents
1.01 | Preamble | 1 |
1.02 | Plan | 1 |
1.03 | Plan Sponsor | 1 |
1.04 | Employer | 2 |
1.05 | Administrator | 2 |
1.06 | Key Employee Determination Dates | 2 |
2.01 | Participation | 3 |
3.01 | Compensation | 4 |
3.02 | Bonuses | 5 |
4.01 | Participant Contributions | 6 |
5.01 | Employer Contributions | 9 |
6.01 | Distributions | 12 |
7.01 | Vesting | 16 |
8.01 | Unforeseeable Emergency | 20 |
9.01 | Investment Decisions | 21 |
10.01 | Trust | 22 |
11.01 | Termination Upon Change In Control | 23 |
11.02 | Automatic Distribution Upon Change In Control | 23 |
11.03 | Change In Control | 23 |
12.01 | Governing State Law | 24 |
Appendix A | 26 | |
Adoption Agreement
1.01 Preamble
By the execution of this Adoption Agreement the Plan Sponsor hereby [complete (a) or (b)]
(a) | ¨ adopts a new plan as of [month, day, year] |
(b) | x amends and restates its existing plan as of January 1, 2020 which is the Amendment Restatement Date. Except as otherwise provided in Appendix A, all amounts deferred under the Plan prior to the Amendment Restatement Date shall be governed by the terms of the Plan as in effect on the day before the Amendment Restatement Date. |
Original Effective Date: January 1, 2014
Pre-409A Grandfathering: ¨ Yes x No
1.02 Plan
Plan Name: | VMware, Inc. Non-Qualified Deferred Compensation Plan |
Plan Year: | Year ending December 31 |
1.03 Plan Sponsor
Name: | |
Mailing Address: | ▇▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇▇, ▇▇ ▇▇▇▇▇ |
Physical Address: | ▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇ ▇, ▇▇▇▇ ▇▇▇▇, ▇▇ ▇▇▇▇▇ |
Phone #: | ▇▇▇-▇▇▇-▇▇▇▇ |
EIN #: | ▇▇-▇▇▇▇▇▇▇ |
Fiscal Year: | Year ending December 31 |
Is stock of the Plan Sponsor, any Employer or any Related Employer publicly traded on an established securities market? x Yes ¨ No
1.04 Employer
The following entities have been authorized by the Plan Sponsor to participate in and have adopted the Plan [insert “Not Applicable” if none have been authorized]:
Entity | Publicly Traded on Est. Securities Market | |
Yes | No | |
Pivotal Software, Inc. (EIN ▇▇-▇▇▇▇▇▇▇) | ¨ | x |
¨ | ¨ | |
¨ | ¨ | |
¨ | ¨ | |
¨ | ¨ | |
¨ | ¨ | |
¨ | ¨ | |
1.05 Administrator
The Plan Sponsor has designated the following party or parties to be responsible for the administration of the Plan:
Name: | Persons delegated authority by the Compensation & Corporate Governance Committee |
Address: | |
Note: The Administrator is the person or persons designated by the Plan Sponsor to be responsible for the administration of the Plan. Neither Fidelity Employer Services Company nor any other Fidelity affiliate can be the Administrator.
1.06 Key Employee Determination Dates
The Employer has designated December 31 as the Identification Date for purposes of determining Key Employees.
In the absence of a designation, the Identification Date is December 31.
The Employer has designated April 1 as the effective date for purposes of applying the six month delay in distributions to Key Employees.
In the absence of a designation, the effective date is the first day of the fourth month following the Identification Date.
2.01 Participation
(a) | x Employees [complete (i), (ii) or (iii)] |
(i) | x Eligible Employees are selected by the Employer. |
(ii) | ¨ Eligible Employees are those employees of the Employer who satisfy the following criteria: |
(iii) | ¨ Employees are not eligible to participate. |
(b) | x Directors [complete (i), (ii) or (iii)] |
(i) | ¨ All Directors are eligible to participate. |
(ii) | ¨ Only Directors selected by the Employer are eligible to participate. |
(iii) | x Directors are not eligible to participate. |
3.01 Compensation
For purposes of determining Participant contributions under Article 4 and Employer contributions under Article 5, Compensation shall be defined in the following manner [complete (a) or (b) and select (c) and/or (d), if applicable]:
(a) | x Compensation is defined as: |
Base Salary, Employee Bonus Plan, Executive Bonus Plan and Commissions |
(b) | ¨ Compensation as defined in [insert name of qualified plan] without regard to the limitation in Section 401(a)(17) of the Code for such Plan Year. |
(c) | ¨ Director Compensation is defined as: |
(d) | ¨ Compensation shall, for all Plan purposes, be limited to $ . |
(e) | ¨ Not Applicable. |
3.02 Bonuses
Compensation, as defined in Section 3.01 of the Adoption Agreement, includes the following type of bonuses that will be the subject of a separate deferral election:
Type | [Will be treated as] Performance Based Compensation | |
Yes | No | |
Employee Bonus Plan | ¨ | x |
Executive Bonus Plan | ¨ | x |
¨ | ¨ | |
¨ | ¨ | |
¨ | ¨ | |
¨ Not Applicable.
4.01 Participant Contributions
If Participant contributions are permitted, complete (a), (b), and (c). Otherwise complete (d).
(a) | Amount of Deferrals |
A Participant may elect within the period specified in Section 4.01(b) of the Adoption Agreement to defer the following amounts of remuneration. For each type of remuneration listed, complete “dollar amount” and/or “percentage amount”.
(i) | Compensation other than Bonuses [do not complete if you complete (iii)] |
Type of Remuneration | Dollar Amount | % Amount | Increment | ||
Min | Max | Min | Max | ||
Base Salary | 5% | 75% | 1% | ||
Commissions | 5% | 100% | 1% | ||
% | % | % | |||
Note: The increment is required to determine the permissible deferral amounts. For example, a minimum of 0% and maximum of 20% with a 5% increment would allow an individual to defer 0%, 5%, 10%, 15% or 20%.
(ii) | Bonuses [do not complete if you complete (iii)] |
Type of Bonus | Dollar Amount | % Amount | Increment | ||
Min | Max | Min | Max | ||
Employee Bonus Plan | 5% | 100% | 1% | ||
Executive Bonus Plan | 5% | 100% | 1% | ||
% | % | % | |||
(iii) | Compensation [do not complete if you completed (i) and (ii)] |
Dollar Amount | % Amount | Increment | ||
Min | Max | Min | Max | |
% | % | % | ||
(iv) | Director Compensation |
Type of Compensation | Dollar Amount | % Amount | Increment | ||
Min | Max | Min | Max | ||
Annual Retainer | % | % | % | ||
Meeting Fees Other: | % | % | % | ||
Other: | % | % | % | ||
Other: | % | % | % | ||
(b) | Election Period |
(i) | Performance Based Compensation |
A special election period
¨ | Does |
x | Does Not |
apply to each eligible type of performance based compensation referenced in Section 3.02 of the Adoption Agreement.
The special election period, if applicable, will be determined by the Employer.
(ii) | Newly Eligible Participants |
An employee who is classified or designated as an Eligible Employee during a Plan Year
x | May |
¨ | May Not |
elect to defer Compensation earned during the remainder of the Plan Year by completing a deferral agreement within the 30 day period beginning on the date he is eligible to participate in the Plan.
The special election period, if applicable, will be determined by the Employer.
(c) | Revocation of Deferral Agreement |
A Participant’s deferral agreement
x | Will |
¨ | Will Not |
be cancelled for the remainder of any Plan Year during which he receives a hardship distribution of elective deferrals from a qualified cash or deferred arrangement maintained by the Employer to the extent necessary to satisfy the requirements of Reg. Sec. 1.401(k)-1(d)(3). If cancellation occurs, the Participant may resume participation in accordance with Article 4 of the Plan.
(d) | No Participant Contributions |
¨ Participant contributions are not permitted under the Plan.
5.01 Employer Contributions
If Employer contributions are permitted, complete (a) and/or (b). Otherwise complete (c).
(a)Matching Contributions
(i) | Amount |
For each Plan Year, the Employer shall make a matching contribution on behalf of each Participant who defers Compensation for the Plan Year and satisfies the requirements of Section 5.01(a)(ii) of the Adoption Agreement equal to [complete the ones that are applicable]:
(A) | ¨ [insert percentage]% of the Compensation the Participant has elected to defer for the Plan Year |
(B) | x An amount determined by the Employer in its sole discretion |
(C) | ¨ Matching contributions for each Participant shall be limited to $ and/or [insert percentage]% of Compensation |
(D) | ¨ Other: |
(E) | ¨ Not Applicable [Proceed to Section 5.01(b)] |
(ii) | Eligibility for matching contribution |
A Participant who defers Compensation for the Plan Year shall receive an allocation of matching contributions determined in accordance with Section 5.01(a)(i) provided he satisfies the following requirements [complete the ones that are applicable]:
(A) | ¨ Describe requirements: |
(B) | x Is selected by the Employer in its sole discretion to receive an allocation of matching contributions |
(C) | ¨ No requirements |
(iii) | Time of Allocation |
Matching contributions, if made, shall be treated as allocated [select one]:
(A) | ¨ As of the last day of the Plan Year |
(B) | x At such times as the Employer shall determine in its sole discretion |
(C) | ¨ At the time the Compensation on account of which the matching contribution is being made would otherwise have been paid to the Participant |
(D) | ¨ Other: |
(b)Other Contributions
(i) | Amount |
The Employer shall make a contribution on behalf of each Participant who satisfies the requirements of Section 5.01(b)(ii) equal to [complete the ones that are applicable]:
(A) | ¨ An amount equal to [insert percentage]% of the Participant’s Compensation |
(B) | x An amount determined by the Employer in its sole discretion |
(C) | ¨ Contributions for each Participant shall be limited to $ |
(D) | ¨ Other: |
(E) | ¨ Not Applicable [Proceed to Section 6.01] |
(ii) | Eligibility for Other Contribution |
A Participant shall receive an allocation of other Employer contributions determined in accordance with Section 5.01(b)(i) for the Plan Year if he satisfies the following requirements [complete the one that is applicable]:
(A) | ¨ Describe requirements: |
(B) | x Is selected by the Employer in its sole discretion to receive an allocation of other Employer contributions |
(C) | ¨ No requirements |
(iii) | Time of Allocation |
Employer contributions, if made, shall be treated as allocated [select one]:
(A) | ¨ As of the last day of the Plan Year |
(B) | x At such times or times as the Employer shall determine in its sole discretion |
(C) | ¨ Other: |
(c)No Employer Contributions
¨ Employer contributions are not permitted under the Plan.
6.01 Distributions
The timing and form of payment of distributions made from the Participant’s vested Account shall be made in accordance with the elections made in this Section 6.01 of the Adoption Agreement except when Section 9.6 of the Plan requires a six month delay for certain distributions to Key Employees of publicly traded companies.
(a) | Timing of Distributions |
(i) | All distributions shall commence in accordance with the following [choose one]: |
(A) | ¨ As soon as administratively feasible following the distribution event but in no event later than the time prescribed by Treas. Reg. Sec. 1.409A-3(d). |
(B) | ¨ Monthly on specified day [insert day] |
(C) | ¨ Annually on specified month and day [insert month and day] |
(D) | x Calendar quarter on specified month and day 1st business day of 1st month of quarter; |
(ii) | The timing of distributions as determined in Section 6.01(a)(i) shall be modified by the adoption of: |
(A) | x Event Delay – Distribution events other than those based on Specified Date or Specified Age will be treated as not having occurred for six (6) months |
(B) | ¨ Hold Until Next Year – Distribution events other than those based on Specified Date or Specified Age will be treated as not having occurred for twelve months from the date of the event if payment pursuant to Section 6.01(a)(i) will thereby occur in the next calendar year or on the first payment date in the next calendar year in all other cases |
(C) | ¨ Immediate Processing – The timing method selected by the Plan Sponsor under Section 6.01(a)(i) shall be overridden for the following distribution events [insert events]: |
(D) | ¨ Not applicable |
(b) | Distribution Events |
Participants may elect the following payment events and the associated form or forms of payment. If multiple events are selected, the earliest to occur will trigger payment. For installments, insert the range of available periods (e.g., 5-15) or insert the periods available (e.g., 5, 7, 9).
Lump Sum | Installments | |
(i) x Specified Date | x | 5, 11 or 15 years |
(ii) ¨ Specified Age | ¨ | years |
(iii) x Separation from Service | x | 5, 11 or 15 years |
(iv) ¨ Separation from Service plus 6 months | ¨ | years |
(v) ¨ Separation from Service plus months [not to exceed months] | ¨ | years |
(vi) ¨ Retirement | ¨ | years |
(vii) ¨ Retirement plus 6 months | ¨ | years |
(viii) ¨ Retirement plus months | ¨ | years |
(ix) ¨ Disability | ¨ | years |
(x) ¨ Death | ¨ | years |
(xi) ¨ Change in Control | ¨ | years |
The minimum deferral period for Specified Date or Specified Age event shall be three (3) years.
Installments may be paid [select each that applies]
¨ Monthly
¨ Quarterly
x Annually
(c) | Specified Date and Specified Age elections may not extend beyond age Not applicable. |
(d) | Payment Election Override |
Payment of the remaining vested balance of the Participant’s Account will automatically occur at the time specified in Section 6.01(a) of the Adoption Agreement in the form indicated upon the earliest to occur of the following events [check each event that applies and for each event include only a single form of payment]:
Events | Form of Payment | |
Lump Sum | Installments | |
¨ Separation from Service | ¨ | _____ |
¨ Separation from Service before Retirement | ¨ | _____ |
x Death | x | _____ |
x Disability | x | _____ |
¨ Not Applicable | ¨ | _____ |
(e) | Involuntary Cashouts |
x | If the Participant’s vested Account at the time of his Separation from Service does not exceed $50,000, distribution of the vested Account shall automatically be made in the form of a single lump sum in accordance with Section 9.5 of the Plan. |
¨ | There are no involuntary cashouts. |
(f) | Retirement |
¨ | Retirement shall be defined as a Separation from Service that occurs on or after the Participant [insert description of requirements]: |
x | No special definition of Retirement applies. |
(g) | Distribution Election Change |
A Participant
x | Shall |
¨ | Shall Not |
be permitted to modify a scheduled distribution date and/or payment option in accordance with Section 9.2 of the Plan.
A Participant shall generally be permitted to elect such modification two (2) number of times.
Administratively, allowable distribution events will be modified to reflect all options necessary to fulfill the distribution change election provision.
(h) | Frequency of Elections |
The Plan Sponsor
x | Has |
¨ | Has Not |
elected to permit annual elections of a time and form of payment for amounts deferred under the Plan. If a single election of a time and/or form of payment is required, the Participant will make such election at the time he first completes a deferral agreement which, in all cases, will be no later than the time required by Reg. Sec. 1.409A-2.
7.01 Vesting
(a) | Matching Contributions |
The Participant’s vested interest in the amount credited to his Account attributable to matching contributions shall be based on the following schedule:
¨ | Years of Service | Vesting % | |
0 | % | [insert “100” if there is immediate vesting] | |
1 | % | ||
2 | % | ||
3 | % | ||
4 | % | ||
5 | % | ||
6 | % | ||
7 | % | ||
8 | % | ||
9 | % | ||
x | Other: |
As determined by the Administrator |
¨ | Class year vesting applies: |
¨ | Not applicable. |
(b) | Other Employer Contributions |
The Participant’s vested interest in the amount credited to his Account attributable to Employer contributions other than matching contributions shall be based on the following schedule:
¨ | Years of Service | Vesting % | |
0 | % | [insert “100” if there is immediate vesting] | |
1 | % | ||
2 | % | ||
3 | % | ||
4 | % | ||
5 | % | ||
6 | % | ||
7 | % | ||
8 | % | ||
9 | % | ||
x | Other: |
As determined by the Administrator |
¨ | Class year vesting applies: |
¨ | Not applicable. |
(c) | Acceleration of Vesting |
The Participant’s vested interest in his Account will automatically be 100% upon the occurrence of the following events [select the ones that are applicable]:
(i) | ¨ Death. |
(ii) | ¨ Disability. |
(iii) | ¨ Change in Control. |
(iv) | ¨ Eligibility for Retirement. |
(v) | x Other: |
As determined by the Administrator |
(vi) | ¨ Not applicable. |
(d) | Years of Service |
(i) | A Participant’s Years of Service shall include all service performed for the Employer and |
¨ | Shall |
x | Shall Not |
include service performed for the Related Employer.
(ii) | Years of Service shall also include service performed for the following entities: |
(iii) | Years of Service shall be determined in accordance with [select one]: |
(A) | ¨ The elapsed time method in Treas. Reg. Sec. 1.410(a)-7 |
(B) | ¨ The general method in DOL Reg. Sec. 2530.200b-1 through b-4 |
(C) | ¨ Participant’s Years of Service credited under: |
[insert name of plan] |
(D) | x Other: |
As determined by the Administrator |
(iv) | ¨ Not applicable. |
8.01 Unforeseeable Emergency
(a) | A withdrawal due to an Unforeseeable Emergency as defined in Section 2.24: |
x | Will |
¨ | Will Not [if Unforeseeable Emergency withdrawals are not permitted, proceed to Section 9.01] |
be allowed.
(b) | Upon a withdrawal due to an Unforeseeable Emergency, a Participant’s deferral election for the remainder of the Plan Year: |
x | Will |
¨ | Will Not |
be cancelled. If cancellation occurs, the Participant may resume participation in accordance with Article 4 of the Plan.
9.01 Investment Decisions
Investment decisions regarding the hypothetical amounts credited to a Participant’s Account shall be made by [select one]:
(a) | x The Participant or his Beneficiary |
(b) | ¨ The Employer |
10.01 Trust
The Employer [select one]:
x Does
¨ Does Not
intend to establish a rabbi trust as provided in Article 11 of the Plan.
11.01 Termination Upon Change In Control
The Plan Sponsor
x Reserves
¨ Does Not Reserves
the right to terminate the Plan and distribute all vested amounts credited to Participant Accounts upon a Change in Control as described in Section 9.7.
11.02 Automatic Distribution Upon Change In Control
Distribution of the remaining vested balance of each Participant’s Account
¨ Shall
x Shall Not
automatically be paid as a lump sum payment upon the occurrence of a Change in Control as provided in Section 9.7.
11.03 Change In Control
A Change in Control for Plan purposes includes the following [select each definition that applies]:
(a) | x A change in the ownership of the Employer as described in Section 9.7(c) of the Plan. |
(b) | x A change in the effective control of the Employer as described in Section 9.7(d) of the Plan. |
(c) | x A change in the ownership of a substantial portion of the assets of the Employer as described in Section 9.7(e) of the Plan. |
(d) | ¨ Not Applicable. |
12.01 Governing State Law
The laws of California shall apply in the administration of the Plan to the extent not preempted by ERISA.
Execution Page
The Plan Sponsor has caused this Adoption Agreement to be executed this 14th day of January, 2020.
Plan Sponsor: | |
By: | /s/ ▇▇▇▇▇▇▇ ▇▇▇▇ |
Title: | Senior Director, Global Benefits |
Appendix A
Special Effective Dates
Not Applicable