Operating Agreement of Retreat Hospital, LLC
Exhibit 3.280
The undersigned hereby executes this Operating Agreement (“Operating Agreement”) as the sole
member (“Member”) of Retreat Hospital, LLC (the “Company”), a Virginia limited liability company
converted from Retreat Hospital, Inc., a Virginia corporation effective August 1, 2008.
The Company may engage in any lawful business permitted by the Act, including without
limitation, acquiring, constructing, developing, owning, operating, selling, leasing, financing,
and otherwise dealing with real property and healthcare businesses. The term of the Company shall
be perpetual.
ARTICLE I
OFFICES
The principal office of the Company shall be designated from time to time by the Board of
Managers. The Company may have offices in addition to its principal place of business as the
business of the Company may require from time to time.
The registered office of the Company may be, but need not be, identical with the principal
office and the address of the registered office may be changed from time to time by the Board of
Managers.
ARTICLE II
MEMBERS
SECTION 1. MEETINGS. The annual meeting of Members shall be designated by the Board of
Managers, for the purpose of electing managers and for the transaction of such other business as
may come before the meeting. If the election of managers shall not be held on the day designated
for any annual meeting, or at any adjournment thereof, the election shall be held at a special
meeting of the Members to be held as soon thereafter as may be convenient. Special meetings of the
Members may be called by the Chairman of the Board, the President, by a majority of the members of
the Board of Managers or by the holders of not less than one-fifth of the Percentage Ownership of
the Company.
SECTION 2. PLACE OF MEETING. The annual meeting, or any special meeting of the Members, shall
be held in Nashville, Tennessee, unless otherwise designated by the Members. A waiver of notice,
signed by all Members, may designate any place, either within or without the State of Tennessee, as
the place for the holding of such meeting.
SECTION 3. NOTICE OF MEETINGS. When written or printed notice is required to be given to the
Members, such notice shall be given stating the place, day and hour of the meeting, and in case of
a special meeting, the purpose or purposes for which the meeting is called,
shall be
shall be
delivered not less than one hour nor more than forty days before the date of the meeting,
either personally or by mail, by or at the direction of the Chairman of the Board, the President,
the Secretary, or the officer or persons calling the meeting, to each Member of record entitled to
vote at such meeting. If mailed, such notice shall be deemed to be delivered when deposited in the
United States mail in a sealed envelope addressed to the Member at his address as it appears on the
records of the Company, with postage thereon prepaid. Notice of a meeting, either annual or
special, called for the purpose of electing managers shall be delivered not less than two hours
before the meeting.
SECTION 4. MEETING OF ALL MEMBERS. If all of the Members shall meet at any time and place,
either within or without the State, and consent to the holding of a meeting, such meeting shall be
valid without call or notice, and at such meeting any corporate action may be taken.
SECTION 5. QUORUM. A majority of the Percentage Ownership of the Company, represented in
person or by proxy, shall constitute a quorum at any meeting of Members; provided, that if less
than a majority of the Percentage Ownership are represented at said meeting, a majority of the
Percentage Ownership so represented may adjourn the meeting from time to time without further
notice.
SECTION 6. PROXIES. At all meetings of Members, a Member may vote by proxy executed in
writing by the Member or by its duly authorized attorney-in-fact. Such proxy shall be filed with
the Secretary of the Company before or at the time of the meeting. No proxy shall be valid after
eleven (11) months from the date of its execution, unless otherwise provided in the proxy, and such
proxy may be withdrawn at any time.
SECTION 7. VOTING OF PERCENTAGE OWNERSHIP. Each percentage of the Percentage Ownership shall
be entitled to one vote upon each matter submitted to a vote at a meeting of Members. Percentage
Ownership standing in the name of another company, domestic or foreign, may be voted by such
officer, agent or proxy as the governing documents of such company may prescribe, or, in the
absence of such provision, as such company’s management may determine. In all elections of
managers, every Member shall have the right to vote, in person or by proxy, one vote for each
percentage of the Percentage Ownership owned by it, for as many persons as there are managers to be
elected. All voting shall be on a non-cumulative basis, unless otherwise stated in the Articles of
Organization or except as required by applicable state law.
SECTION 8. INFORMAL ACTION BY MEMBERS. Any action required to be taken at a meeting of the
Members may be taken without a meeting, without prior notice and without a vote, if a consent or
consents in writing, setting forth the action so taken, shall be signed by the Members having not
less than the minimum number of votes that would be necessary to authorize or take such action at a
meeting at which all Members entitled to vote thereon were present and voted with respect to the
subject matter thereof.
ARTICLE III
MANAGERS
SECTION 1. GENERAL POWERS. The business and affairs of the Company shall be managed by its
Board of Managers.
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SECTION 2. NUMBER, TENURE AND QUALIFICATIONS. The number of managers of the Company shall be
not less than one (1) nor more than ten (10), but may be increased by amendment of this Operating
Agreement by the Members. Each manager shall hold office for the term of which he is elected or
until his successor shall have been elected and qualifies for the office, whichever period is
longer. Managers need not be residents of the state of formation nor need they be the holder of
any Percentage Ownership of the Company.
SECTION 2.1. COMMITTEES OF THE BOARD. The Board of Managers may from time to time appoint
such standing or special committees as it may deem for the best interest of the Company, but no
such committee shall have any powers, except such as are expressly conferred upon it by the Board
of Managers.
SECTION 3. MEETINGS. A regular meeting of the Board of Managers shall be held without other
notice than this Operating Agreement, immediately after, and at the same place, as the annual
meeting of Members. Additional regular meetings of the Board of Managers may be held at any time
and place designated by them. Special meetings of the Board of Managers may be called by or at the
request of the Chairman of the Board or a majority of the managers. Special meetings shall be
held, unless otherwise designated by the Board of Managers, in Nashville, Tennessee. Meetings may
be held by the managers participating in same by means of a conference telephone or similar
communications equipment by means of which all persons participating in the meeting can hear each
other and such participation constitutes presence in person for all those participating. Whenever
the laws of the State authorize or permit managers to act other than at a meeting, including but
not limited to acting through unanimous written consents, then such actions shall be as effective
as if taken by the managers at a meeting.
SECTION 4. NOTICE. Notice of any special meeting shall be given at least two (2) hours prior
thereto by written notice delivered personally or mailed to each manager at his business address,
or by facsimile. If mailed, such notice shall be deemed to be delivered when deposited in the
United States mail in a sealed envelope so addressed, with postage thereon prepaid. If notice be
given by facsimile, such notice shall be deemed to be delivered when the facsimile is transmitted.
Any manager may waive notice of any meeting. The attendance of a manager at any meeting shall
constitute a waiver of notice of such meeting, except where a manager attends a meeting for the
express purpose of objecting to the transaction of any business because the meeting is not lawfully
called or convened. Neither the business to be transacted at, nor the purpose of, any regular or
special meeting of the Board of Managers need be specified in the notice or waiver of notice of
such meeting.
SECTION 5. QUORUM. A majority of the Board of Managers shall constitute a quorum for the
transaction of business at any meeting of the Board of Managers, provided, that if less than a
majority of the managers are present at said meeting, a majority of the managers present may
adjourn the meeting from time to time without further notice.
SECTION 6. MANNER OF ACTING. The act of the majority of the managers present at a meeting at
which a quorum is present shall be the act of the Board of Managers. Any action required to be
taken at a meeting of the Managers may be taken without a meeting, without prior notice and without
a vote, if a consent or consents in writing, setting forth the action so taken, shall be signed by
the Managers having not less than the minimum number of votes that would be necessary to authorize
or take such action at a meeting at which all Managers entitled to vote thereon were present and
voted with respect to the subject matter thereof.
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SECTION 7. VACANCIES. Any vacancy occurring in the Board of Managers or in a position on the
Board to be filled by reason of an increase in the number of managers, may be filled by election at
an annual meeting or at a special meeting of Members called for that purpose. A manager elected to
fill a vacancy shall be elected for the unexpired term of his predecessor in office.
SECTION 8. RESIGNATION OF MANAGERS. Any manager may resign at any time by giving written
notice of such resignation to the Board of Managers, the Chairman of the Board or the President.
Any such resignation shall take effect at the time specified therein or, if no time is specified,
upon receipt thereof by the Board of Managers or one of the above named officers; and, unless
specified therein, the acceptance of such resignation shall not be necessary to make it effective.
SECTION 9. REMOVAL OF MANAGERS. At any special meeting of the Members, duly called as
provided in this Operating Agreement, any manager or managers may, by the affirmative vote of the
holders of a majority of all the Percentage Ownership entitled to vote for the election of
managers, be removed from office, either with or without cause. At such meeting a successor or
successors may be elected by a majority of the votes cast.
SECTION 10. COMPENSATION. Managers, as such, shall not receive any stated salaries for their
services, but by resolution of the Board of Managers, a fixed sum and expenses of attendance, if
any, may be allowed for attendance at each regular or special meeting of the Board of Managers;
provided that nothing herein contained shall be construed to preclude any manager from serving the
Company in any other capacity and receiving compensation therefor.
SECTION 11. DELEGATION OF DUTIES TO CLINICAL BOARDS. The Board of Managers of the Company (in
certain cases acting as the general partner of a limited partnership (the “Partnership”)) serves as
the governing body of any and all of the hospital(s) and/or outpatient center(s) (the “Facility”),
as the case may be, owned by the Company and/or Partnership and retains ultimate responsibility for
the Facility’s compliance with all applicable federal, state, and local laws and regulations. The
Board of Managers may delegate certain duties to its officers and to the Board of Trustees of the
hospital(s) and/or the Board of Governors of the outpatient center(s) (the Board(s) of Trustees and
the Board(s) of Governors are individually and collectively hereinafter referred to as the
“Clinical Board”). The rights and duties delegated to the Clinical Board, acting in its capacity as
the authorized agent of the governing body, are described in the by-laws of the Clinical Board.
The Board of Managers has delegated to its officers, in accordance with these By-laws, the
authority to select the CEO and/or Administrator of the Facility based upon his education and
experience. The officers, in turn, have appointed the CEO and/or Administrator to manage the
day-to-day business affairs and administration of the Facility. The CEO and/or Administrator
reports to the Board of Managers, while maintaining continuing communication with the Clinical
Board and Medical Staff.
The Board of Managers has appointed the Clinical Board to assist and advise the CEO and/or
Administrator, the Board of Managers, and the Medical Staff. The primary function of the Clinical
Board shall be to assure that the Facility and its Medical Staff provide quality medical care that
meets the needs of the community. For this purpose, the Board of Managers has delegated to the
Clinical Board the authority to receive and evaluate periodic reports from the Medical Staff and
its officers, to make decisions regarding Medical Staff appointment and Clinical Privileges, to
oversee performance
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improvement, utilization review, and similar matters regarding the provision of quality patient
care at the Facility, and to establish polices regarding such matters.
The Board of Managers, through its officers and the CEO and/or Administrator, retains
authority for the Facility’s business decisions, including long-range and short-range planning and
budgeting, but may request the advice of the Clinical Board on such matters. The Board of Managers
expressly reserves the right to amend, modify, rescind, clarify, or terminate at any time and
without notice any delegation of authority given to the Clinical Board and, if deemed necessary by
the Board of Managers, to overrule decisions made by the Clinical Board.
ARTICLE IV
OFFICERS
SECTION 1. CLASSES. The officers of the Company shall be a President, a Secretary, a
Treasurer, and, if deemed necessary, expedient, or desirable by the Board of Managers, an Executive
Vice President, one or more Senior Vice Presidents, one or more other Vice Presidents, one or more
Assistant Treasurers, one or more Assistant Secretaries, and such other officers as may be elected
or appointed in accordance with the provisions of this article. Additional officers and duties may
be added by amendments to this article by the Members.
SECTION 2. ELECTION AND TERM OF OFFICE. The officers of the Company shall be elected annually
by the Board of Managers at the first meeting of the Board of Managers held after the annual
meeting of Members. If the election of officers shall not be held at such meeting, such election
shall be held as soon thereafter as convenient. Vacancies may be filled or new offices created and
filled at any meeting of the Board of Managers. Each officer shall hold office until his successor
shall have been duly elected and shall have qualified or until his death or until he shall resign
or shall have been removed in the manner hereinafter provided.
SECTION 3. REMOVAL. Any officer or agent elected or appointed by the Board of Managers may be
removed by the Board of Managers whenever in its judgment the best interest of the Company would be
served thereby, but such removal shall be without prejudice to the contract rights, if any, of the
person so removed.
SECTION 4. VACANCIES. A vacancy in any office because of death, resignation, removal,
disqualification or otherwise may be filled by the Board of Managers for the unexpired portion of
the term.
SECTION 5. PRESIDENT. The President shall have general charge of the business affairs and
property of the Company and general supervision over its officers and agents. If present, he shall
preside at all meetings of Members and he shall see that all orders and resolutions of the Board of
Managers are carried into effect. He may sign and execute in the name of the Company deeds,
mortgages, bonds, contracts, agreements or other instruments duly authorized by the Board of
Managers except in cases where the signing and execution thereof shall be expressly delegated by
the Board of Managers to some other officer or agent. From time to time, he shall report to the
Board of Managers all matters within his knowledge which the interests of the Company may require
to be brought to their attention. He shall also perform such other duties as are given to him by
this Operating Agreement or as from time to time may be assigned to him by the Board of Managers.
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SECTION 6. VICE PRESIDENTS. The Vice Presidents shall perform such duties as are given to
them by this Operating Agreement or as from time to time may be assigned to them by the Board of
Managers, the Chairman of the Board, or the President, and, in the order of their seniority, or in
any other order as the Board of Managers may from time to time determine, shall, in the absence of
the President, have all the powers of and be subject to all restrictions upon the President, and
may sign, if so authorized, in the name of the Company, deeds, mortgages, bonds and other
instruments.
SECTION 7. SECRETARY. The Secretary shall:
(a) Record all the proceedings of the meetings of the Members, the Board of Managers,
and any committees in a book or books to be kept for that purpose;
(b) Cause all notices to be duly given in accordance with the provisions of this
Operating Agreement and as required by statutes;
(c) Whenever any committee shall be appointed in pursuance of a resolution of the Board
of Managers, furnish the Chairman of such committee with a copy of such resolution;
(d) Be custodian of the records and of the seal of the Company, and cause such seal to
be affixed to all instruments the execution of which on behalf of the Company under its seal
shall have been duly authorized;
(e) See that the lists, books, reports, statements, certificates and other documents
and records required by statute are properly kept and filed;
(f) Have charge of the ownership records of the Company and exhibit such records at all
reasonable times to such persons as are entitled by statute to have access thereto;
(g) In general, perform all duties incident to the office of the Secretary and such
other duties as are given to him by this Operating Agreement or as from time to time may be
assigned to him by the Board of Managers, the Chairman of the Board or the President.
SECTION 8. ASSISTANT SECRETARIES. At the request of the Secretary or in his absence or
disability, the Assistant Secretary designated by him (or in the absence of such designation, the
Assistant Secretary designated by the Board of Managers or the Chairman of the Board or the
President) shall perform all the duties of the Secretary, and, when so acting, shall have all the
powers of and be subject to all restrictions upon the Secretary. The Assistant Secretaries shall
perform such other duties as from time to time may be assigned to them respectively by the Board of
Managers, the Chairman of the Board, the President or the Secretary.
SECTION 9. TREASURER. If required by the Board of Managers, the Treasurer shall give a bond
for the faithful discharge of his duties in such sum and with such surety or sureties as the Board
of Managers shall determine. He shall: (a) have charge and custody of and be responsible for all
funds and securities of the Company; receive and give receipts for moneys due and payable to the
Company from any source whatsoever, and deposit all such moneys in the name of the Company in such
banks, trust companies, or other depositaries as shall be
selected in
selected in
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accordance with the provisions of Article V of this Operating Agreement; (b) in general
perform all the duties incident to the office of Treasurer and such other duties as from time to
time may be assigned to him by the Board of Managers, the Chairman of the Board or the President.
SECTION 10. ASSISTANT TREASURERS. At the request of the Treasurer or in his absence or
disability, the Assistant Treasurer designated by him (or in the absence of such designation, the
Assistant Treasurer designated by the Board of Managers or the Chairman of the Board or the
President) shall perform all the duties of the Treasurer, and, when so acting, shall have all the
powers of and be subject to all restrictions upon the Treasurer. The Assistant Treasurers shall
perform such other duties as from time to time may be assigned to them respectively by the Board of
Managers, the Chairman of the Board, the President or the Treasurer.
ARTICLE V
CONTRACTS, LOANS, CHECKS AND DEPOSITS
SECTION 1. CONTRACTS. The Board of Managers may authorize any officer or officers, agent or
agents, to enter into any contract or execute and deliver any instruments in the name of and on
behalf of the Company and such authority may be general or confined to specific instances.
SECTION 2. LOANS. No loans shall be contracted on behalf of the Company and no evidences of
indebtedness shall be issued in its name unless authorized by a resolution of the Board of
Managers. Such authority may be general or confined to specific instances.
SECTION 3. CHECKS, DRAFTS, ETC. All checks, drafts, or other orders for the payment of money,
notes or other evidences of indebtedness issued in the name of the Company shall be signed by such
officer or officers, agent or agents, of the Company and in such manner as shall from time to time
be determined by resolution of the Board of Managers.
SECTION 4. DEPOSITS. All funds of the Company not otherwise employed shall be deposited from
time to time to the credit of the Company in such banks, trust companies, or other depositaries as
the Board of Managers may select.
ARTICLE VI
TRANSFER OF PERCENTAGE OWNERSHIP
Transfers of Percentage Ownership of the Company shall be made only on the books of the
Company. The person in whose name Percentage Ownership stand on the books of the Company shall be
deemed the owner thereof for all purposes as regards the Company.
ARTICLE VII
FISCAL YEAR
The fiscal year of the Company shall begin on the 1st day of January and end on the 31st day
of December of each year, but may be changed by resolution of the Board of Managers.
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ARTICLE VIII
DISTRIBUTIONS
Prior to the dissolution of the Company, no Member shall have the right to receive any
distributions of or return of its capital contribution. All distributions and all allocations of
income, gains, losses and credits shall be made in accordance with the Percentage Ownership of the
Member. The Board of Managers may from time to time declare, and the Company may pay, dividends on
its Percentage Ownership in the manner and upon the terms and conditions provided by law and its
Articles of Organization. The Member shall not be required to make any additional contributions of
capital to the Company, although the Member may from time to time agree to make additional
contributions to the Company.
ARTICLE IX
SEAL
The Board of Managers may provide a company seal in such form as the Board of Managers may
prescribe.
ARTICLE X
WAIVER OF NOTICE
Whenever any notice whatsoever is required to be given under the provisions of this Operating
Agreement, or under the provisions of the Certificate of Formation, or under the provisions of the
laws of the state of formation, waiver thereof in writing, signed by the person, or persons,
entitled to such notice whether before or after the time stated therein, shall be deemed equivalent
to the giving of such notice.
ARTICLE XI
INDEMNIFICATION OF OFFICERS AND MANAGERS
The Company shall indemnify its officers and managers against all reasonable expenses incurred
by them in defending claims or suits, irrespective of the time of occurrence of the claims or
causes of action in such suits, made or brought against them as officers or managers of the
Company, and against all liability in such suits, except in such cases as involve gross negligence
or willful misconduct in the performance of their duties. Such indemnification shall extend to the
payment of judgments against such officers and managers and to reimbursement of amounts paid in
settlement of such claims or actions and may apply to judgments in favor of the Company or amounts
paid in settlement to the Company. Such indemnification shall also extend to the payment of
counsel fees and expenses of such officers and managers in suits against them where successfully
defended by them or where unsuccessfully defended, if there is no finding or judgment that the
claim or action arose from the gross negligence or willful misconduct of such officers or managers.
Such right of indemnification shall not be exclusive of any right to which such officer or manager
may be entitled as a matter of law and shall extend and apply to the estates of deceased officers
or managers.
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ARTICLE XII
AMENDMENTS
The Members may alter, amend or rescind this Operating Agreement by unanimous written consent
of all of the Members or at any annual or special meeting of Members at which a quorum is present,
by the vote of a majority of the Percentage Ownership represented at such meeting, provided that
the notice of such meeting shall have included notice of such proposed amendment. The Board of
Managers shall have the power and authority to alter, amend or rescind the Operating Agreement of
the Company at any regular or special meeting at which a quorum is present by the vote of a
majority of the entire Board of Managers, subject always to the power of the Members to change such
action of the managers.
Executed this 30th day of July, 2008, but effective as of August 1,
2008.
| HCA Health Services of Virginia, Inc., Sole Member |
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| By: | /s/ ▇▇▇▇ ▇. ▇▇▇▇▇▇▇▇▇ | |||
| ▇▇▇▇ ▇. ▇▇▇▇▇▇▇▇▇ | ||||
| Vice President and Secretary | ||||
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