Expatriate assignment agreement – Mr Gavin R Slater (as Executive Director, National Australia Group Europe Limited)
EXHIBIT 4.38
Expatriate assignment agreement – ▇▇ ▇▇▇▇▇ ▇ ▇▇▇▇▇▇ (as Executive Director, National Australia Group Europe Limited)
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PEOPLE & CULTURE |
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▇▇/▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ |
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Direct Telephone: ▇▇ ▇ ▇▇▇▇ ▇▇▇▇ |
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Direct Fax: 61 3 8641 4932 |
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1 December 2004 |
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▇▇▇▇▇ ▇▇▇▇▇▇ |
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Group General Manager |
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▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ |
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▇▇▇▇▇▇▇▇▇ ▇▇▇ ▇▇▇▇ |
Dear Gavin,
I am pleased to confirm your appointment to the UK as Executive Director National Australia Group Europe. During this expatriate assignment you will remain an employee of the National Australia Group seconded to the National in the UK.
Your remuneration and other assignment conditions will be determined in accordance with the Group’s Expatriate Policy. A copy of the current policy is attached which may be amended from time to time. The policy document is essential reading for you and your family to enable you to become familiar with the remuneration and benefits that will apply to your expatriate appointment, as well as the relocation procedures that will be required.
Term of Appointment
Your overseas assignment is expected to commence on the 1st of January 2004 for an initial period of 2 years; with the potential to extend. However, the Group reserves the right to amend the term at any time and for any reason.
Pre-Employment Screening
This offer and the commencement of your employment are subject to the Bank receiving verification of background information entailing investigative and consumer reports (including financial probity) and references from employers, academic and professional bodies.
In particular, without limitation, if the references received from them are incomplete and/or lead us not to regard you as likely to obtain FSA approval for the role offered, then we may discontinue your application or terminate your employment. Similarly if any information provided to us by you in connection with your employment and our application for FSA approval for you is false, misleading or incomplete, the same applies.
A summary of the terms and conditions specific to your assignment is attached at the end of this letter and should be referred to in conjunction with the following:
REMUNERATION AND BENEFITS
Fixed Remuneration
A separate international pay structure operates for expatriates and is called Expatriate Net Pay (ENP). An ENP worksheet is enclosed, and a detailed explanation of the methodology is included in the attachment. The ENP is calculated from your current home country total remuneration.
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Superannuation/Pension
You will remain a member of your home country superannuation/pension fund. The home country will continue to make appropriate company contributions during your overseas assignment.
Retention Shares
In November 2004 you were issued with the second tranche of your Retention Award (1779 shares). The final tranche (of 2965 shares), will be issued upon the satisfactory re-opening of the FX Desk as determined by the CEO.
Performance Incentive
Performance incentive will be determined on achievement against objectives agreed with your Host Country Manager. Bonus will be paid or provided for in the home country and tax equalised. Should you have been working in the home country for a proportion of the bonus period, this performance will also be taken into consideration. Your short-term incentive opportunity will be 55% of your TEC, that is $247,500.
Options/Share Schemes
Consideration will be in accordance with the eligibility criteria of each home country plan (as applicable).
Annual Leave
Expatriate annual leave entitlement of twenty (20) working days per annum will apply.
Home Leave
One (1) home leave benefit will accrue after each completed year of expatriate service. This benefit is provided at business class travel.
Health Insurance
The National Group’s global provider ▇▇▇▇▇ Pty Ltd will provide Health Insurance.
Housing, Furniture and Utilities
Housing and furnishings will be provided rent free with the allowances benchmarked in terms of the Group Expatriate Policy. You will however be responsible for all utilities (gas, electricity, etc.) although initial connection fees are reimbursable. This amount may be varied subject to CEO Europe approval.
Partner Vocational Assistance
Partner vocational assistance will be provided in line with the Group Expatriate Policy.
Education Assistance
Education assistance will be provided towards the cost of dependant children’s education in line with the Group Expatriate Policy.
Motor Vehicle
A motor vehicle will be provided for your personal use, benchmarked in terms of the Group Expatriate Policy.
Tax Return Preparation
Ernst & Young will prepare your home country and host country income tax return for each year of expatriate assignment, including year of repatriation to home country.
Transfer Allowance
A Transfer Allowance of net AUD 6,000 will be paid prior to your departure from Australia. This amount is to be grossed up for Australian tax purposes. This allowance will again be payable upon repatriation. This is to cover costs associated with your transfer excluding those costs outlined in the Transfer Arrangements below.
PRE-DEPARTURE TRANSFER ARRANGEMENTS
An International Assignment Consultant (IAC) from Cendant Mobility, our global provider of relocation services will shortly contact you. Your IAC will guide you and your family through the entire moving process and assist you on your arrival in the UK. You will have 24-hour access to the details and the progress of your move through Cendant’s website. Access and password details will be advised by your IAC.
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Visa Status
Your visa status in the UK will be work permit or Right of Residency. If you have Right of Residency, no visa/work permit is required. Where this does not exist the National Group will sponsor you for a temporary work permit. However you and your expatriate assignment role must meet specific immigration/visa requirements of the host country before a visa application is lodged. You will be provided with a Work Permit Data Sheet and instructions for completion. The immigration consultant in the UK will be ▇▇▇▇▇▇ ▇▇▇▇.
Health Assessment
You and your family are required to participate in the Group Expatriate Health Assessment Program prior to your departure for the UK. Details and forms are available through the Cendant website. It is advisable to have these assessments carried out quickly, as you will be unable to commence your assignment until they have been completed. This will also be required upon repatriation.
Taxation Briefing
It is essential that you have a comprehensive understanding of the tax implications of your overseas assignment. Therefore we suggest that you meet with Ernst & Young to discuss your tax position as soon as possible. Ernst & Young contact details for home and host countries can be found on the Cendant Mobility website.
Cross-Cultural Briefing
Prior to moving to life and work in the UK we offer you and your family the opportunity to attend a briefing on the cultural differences between Australia and the UK. This will also provide useful on-ground information and we suggest you undertake this early in the pre-departure process. Your IAC from Cendant Mobility will arrange this for you.
Shipping and Storage
Cendant will arrange for a quote to be carried out by a shipping company with regard to moving your personal effects. You will be permitted to send 100kgs per family member by airfreight and the remainder by seafreight. This sea shipment will be limited to a twenty-foot container. Cendant will also arrange transit insurance for your freight.
During the term of your overseas assignment, the National Group will meet the cost of storing and insuring your furniture and personal effects in Australia, including one motor vehicle. Your Cendant IAC will also arrange storage requirements.
Temporary Accommodation
Your IAC will arrange up to three days in a serviced apartment (if required) immediately prior to your departure to the UK. While the Group will meet the cost of this accommodation, all other costs (food, laundry, telephone calls etc) are the responsibility of the employee.
Travel to and from Assignment
Business class travel is approved for you and your family when travelling on the approved travel route to your assignment and again upon repatriation.
HOST COUNTRY ARRIVAL
Temporary Accommodation
Cendant Mobility will arrange transportation for you and your family from the airport to your temporary accommodation. This accommodation will have been booked in advance and is generally for a period of up to four (4) weeks while you find more permanent accommodation. While the Group will meet the cost of this accommodation, all other costs (food, laundry, telephone calls etc) are the responsibility of the employee.
Home (and School) Search and Orientation
A relocation consultant from Cendant Mobility in the UK will assist with home and school search and provide you with an arrival information pack. The consultant will also be available to answer any immediate questions you may have regarding your new location.
Settling-in Leave
You are entitled to two working days paid special leave for settling-in purposes in the UK.
General
Please contact ▇▇▇▇▇ ▇▇▇▇▇▇▇▇, Global Assignment Consultant, Performance & Rewards on ▇▇▇ ▇ ▇▇▇▇▇▇▇▇ should you have any queries regarding any of the above.
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If this letter and enclosed policy are acceptable to you, please sign the attached copy and return to me.
I take this opportunity to wish you success on your overseas assignment and in your new position.
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Yours sincerely |
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[ORIGINAL SIGNED] |
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▇▇▇▇▇▇ ▇▇▇▇▇▇▇ |
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General Manager |
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Workplace Solutions |
National Bank |
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I, ▇▇▇▇▇ ▇▇▇▇▇▇, have read the enclosed documentation and acknowledge that:
1. I understand and accept the terms and conditions outlined in this letter and agree not to discuss this information to other employees or international assignees within the National.
2. I agree to abide by the Expatriate Policy and associated attachments and agree not to discuss this information to other employees or international assignees within the National.
3. I understand that I must abide by the terms and conditions of all visas and work permits granted to enable me to perform the work required for this assignment.
4. I declare where I have provided personal information about an individual (such as myself, family, relative, solicitor or contact person), I have made, or will immediately make, the individual aware of that fact and:
• that their personal information has been collected by the National Australia Bank Group organisation for the purposes of my international assignment;
• that their personal information may be disclosed to other organisations involved in the relocation, management or administration of my international assignment, as required by law or with their consent;
• that I may not be able to obtain some services as part of the international assignment if that individual’s personal information is not provided;
• that the individual can gain access to their personal information by contacting International Assignment Services.
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[ORIGINAL SIGNED] |
Date 10/12/2004 |
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SUMMARY OF MAIN TERMS OF INTERNATIONAL ASSIGNMENT
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EMPLOYEE NAME: |
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▇▇▇▇▇ ▇▇▇▇▇▇ |
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HOME BUSINESS UNIT: |
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Office of the CEO – Australia |
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HOST BUSINESS UNIT: |
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Financial Services Europe |
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HOST LOCATION: |
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London - UK |
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JOB TITLE: |
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Executive Director National Australia Group Europe |
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DATE OF COMMENCEMENT OF ASSIGNMENT: |
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1st of January 2005 |
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PERIOD OF ASSIGNMENT: |
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2 years with potential extension to 4 years. |
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HOME COUNTRY TOTAL REMUNERATION: |
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AUD450,000 |
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NET TRANSFER ALLOWANCE EACH WAY: |
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AUD 6,000 |
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HOUSING ALLOWANCE: |
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GBP 3,000 per month – subject to change with prior approval from CEO of Europe. |
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FURNITURE ALLOWANCE: |
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GBP 2050 |
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EDUCATION ALLOWANCE: |
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GBP 13,470 per annum |
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MOTOR VEHICLE ALLOWANCE: |
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GBP 6,000 – subject to change with prior approval from CEO of Europe. |
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ANNUAL LEAVE: |
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20 working days |
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TRAVEL DAYS EACH WAY: |
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2 working days |
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SETTLING IN LEAVE: |
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2 working days |
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