electronic invoicing definition

electronic invoicing means the processing and exchange of an invoice between a seller and a buyer using a structured digital format; and

electronic invoicing means the automated creation, exchange and processing of a request for payment between a supplier and a buyer using a structured digital format;

electronic invoicing means the automated electronic creation, processing and exchange of an invoice between a seller and a buyer using a structured data format;

electronic invoicing means electronic transmission and storage of sales tax invoices, without the delivery of paper documents;

electronic invoicing is defined as a University-approved methodology for automated University receipt and entry of invoices. Among the methodologies currently approved are: • cXML delivery of invoices [for which the University would deliver, and selected firm would accept, cXML delivery of University POs]; • SciQuest’s PO to Invoice Flip (“POTIF”) methodology; • Use of electronic invoicing as specified by the University, such as Transcepta; • Any methodology approved by the University in the future; or • Any combination thereof. Unless otherwise specifically requested in writing by the University’s Accounts Payable Department, the firm will not submit non-electronic invoices for any transaction between the University and the firm. The firm is providing a warranty or guarantee on goods and/or services The University encourages proposals with discounted or exempt shipping and handling terms. In the event that satisfactory shipping and handling terms cannot be negotiated, the University reserves the right to request that shipping and handling terms offered by the Selected Firm(s) be handled through Vantage Point Logistics, Inc (“VPL”). The University has contracted with Vantage Point Logistics, Inc. (“VPL”) to provide freight management services. If requested, the University will require selected firms to register and utilize VPL services. More information may be found here: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/o/VPL_supplierletter.pdf Shipping and Handling Terms/Pricing The firm agrees to receive payments electronically. The firm will register for one of the approved methods of payment at the University. These payments may include; WellsOne Commercial Card (Virginia Tech payment of choice), Bank of America (“BoA”) ePayable, BoA Paymode, and/or methods available in the future. More information regarding pay terms may be found here: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/pagepaymentmethods The University encourages Firms to provide a discount in return for expedited pay terms. Multiple early payment discount terms are available. Please select an early payment discount term below, otherwise pay terms are Net 45. .5% 25 / Net 30 1% 20 / Net 30 2% 15 / Net 30 4% 10 / 2% Net 15 Net 20 E-Payables Net 45 Paymode Other The firm is registered in the Commonwealth of Virginia’s electronic procurement system, eVA (Information on eVA can be found at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇).

electronic invoicing was updated to "Allowed" - as outlined within the Tender Documents - the specific invoicing requirements must be agreed with individual clients.

electronic invoicing is added as a new section to Exhibit A-2 of the ISVForce Addendum to the Agreement:

electronic invoicing or ‘e-invoicing’ means the automated creation, exchange and processing of invoices between suppliers and buyers using a structured digital format;

electronic invoicing is defined as a University-approved methodology for automated University receipt and entry of invoices. Among the methodologies currently approved are: cXML delivery of invoices [for which the University would deliver, and selected firm would accept, cXML delivery of University POs]; SciQuest’s PO to Invoice Flip (“POTIF”) methodology; Use of electronic invoicing as specified by the University, such as Transcepta; Any methodology approved by the University in the future; or Any combination thereof. Unless otherwise specifically requested in writing by the University’s Accounts Payable Department, the firm will not submit non-electronic invoices for any transaction between the University and the firm. ☐ Preference to utilize Transcepta for electronic invoicing ☐ Unless otherwise deemed appropriate by the University, the firm will enroll in one of the University approved methods for receipt of electronic payments. Accordingly, the firm agrees to accept Bank of America’s (“BoA”) ePayables® method of electronic payment or BoA’s PayMode® method of electronic payment. (As indicated on University Vendor Registration) ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/main/frms/VendorReg.php More information regarding pay terms may be found here: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/pagepaymentmethods ☐ Early Payment Discount The University encourages Firms to provide a discount in return for expedited pay terms. Multiple early payment discount terms are available. Please select an early payment discount term below, otherwise pay terms are Net 45. ☐ 2% 10 / Net 30 ☐ 2% 15 / Net 30 ☐ Net 20 E-Payables ☐ Net 10 E-Payables ☐ Other   ☐ E-Commerce