क्रमांक

S. No.

विवरण / Particular

विस्‍तृत जानकारी / Details

उद्देश्य / Purpose

सिडबी के ऊर्जा दक्षता कार्यक्रम के अंतर्गत पर्यावरण और सामाजिक रक्षोपाय (ई एंड ▇▇▇▇) पहलुओं के मूल्‍यांकन सहित ऊर्जा बचत के मापन और सत्यापन (एम एंड वी) के लिए एजेंसी का नियोजन(हायरिंग)

Hiring of an agency for Measurement & Verification (M&V) of energy savings including assessment of Environment & Social Safeguard (E&SS) aspects under Energy Efficiency Program of SIDBI

अनुमानित लागत / Estimated Cost

रु.1,50,00,000/- (रुपये एक करोड़ पचास लाख मात्र) (सब कुछ शामिल करके)

INR 1,50,00,000/- (Rupees One Crore Fifty Lakh Only) (all inclusive)

अधिप्राप्ति प्रक्रिया / Procurement Process

सिंगल स्टेज टू पैकेट सिस्टम के अंतर्गत प्रस्ताव के लिए अनुरोध

Request for Proposal under Single Stage Two packet system

अनुबंध की अवधि / Duration of Contract

24 महीने / 24 months

बोली पूर्व बैठक / Pre Bid meeting

आईटीसी के खंड 1.3 और डेटा शीट के संबंधित खंड देखें

Refer Clause 1.3 of ITC and corresponding clauses of Data Sheet

बोलियां जमा करने की अंतिम तिथि / Last date for submission of bids

आईटीसी के खंड 15 और डेटा शीट के संबंधित खंड देखें

Refer Clause 15 of ITC and corresponding clauses of Data Sheet

बोली प्रस्तुत करने के लिए पता/ Address for Bid Submission

बोली परामर्शदाताओं को निर्देश के खंड 15.1 और डेटा शीट के संबंधित खंडों के अनुरूप बोली जमा करने की समय सीमा के भीतर नीचे दिए गए पते पर प्रस्तुत की जाएगी:

The bid shall be submitted in line with Clause 15.1 of Instruction to Consultants and corresponding clauses of Data sheet within the bid submission deadline at the below address:

महाप्रबंधक,

हरित जलवायु वित्‍त वर्टिकल(जीसीएफवी),

भारतीय लघु उद्योग विकास बैंक,

12वीं मंजिल,▇▇▇▇▇▇▇▇ ▇▇▇▇,1, टॉल्स्टॉय मार्ग,नई दिल्ली – 110001

फोन-011-23448393; ईमेल: ▇▇▇▇@▇▇▇▇▇.▇▇;

The General Manager,

Green Climate Finance Vertical (GCFV),

Small Industries Development Bank of India,

12th floor, ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇, ▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇ ▇▇▇▇▇ – ▇▇▇▇▇▇

Phone-011-23448393; Email: ▇▇▇▇@▇▇▇▇▇.▇▇

तकनीकी बोली खुलने की तिथि और समय / Date & Time of Opening of Technical bid

आईटीसी के खंड 17 और डाटा शीट के संबंधित खंड देखें

Refer Clause 17 of ITC and corresponding clauses of Data Sheet

बोली वैधता / Bid Validity

बोली जमा करने की अंतिम तिथि से 120 दिन।

120 days from the last date of bid submission.

सिडबी अधकारियों के सम्‍पर्क विवरण

Contact details of SIDBI officials

▇▇▇▇▇▇ द्वारा नियुक्त स्वतंत्र बाहरी मॉनिटर (आईईएम) / Independent External Monitor (IEM) appointed by the CVC

1. श्री ▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, आईएएस (सेवानिवृत्त) / ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, IAS (Retd.)

अपार्टमेंट ▇▇-06 बी / Apartment T-06 B,

विंडसर कोर्ट, डीएलएफ चरण IV, गुड़गांव – 122009 / Windsor Court, DLF Phase IV, Gurgaon – 122009

मोबाइल / Mobile: ▇▇▇▇▇▇▇▇▇▇

ईमेल / Email: ▇▇▇▇▇▇▇▇▇▇▇▇_▇▇▇▇@▇▇▇▇▇▇▇▇▇▇.▇▇▇

2. डॉ. परवेज़ हयात, आईपीएस (सेवानिवृत्त) / Dr. ▇▇▇▇▇▇ ▇▇▇▇▇, IPS (Retd.)

▇▇ ▇/ ▇▇ ▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇▇/ ▇-▇/▇▇-▇, ▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇▇ - ▇▇▇▇▇▇/ ▇▇▇ ▇▇▇▇▇ - ▇▇▇▇▇▇

मोबाइल / Mobile: ▇▇▇▇▇▇▇▇▇▇

ईमेल / Email: ▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇▇

उक्‍त निविदा के प्रबंधन के लिए पोर्टल/वेबसाइट / Portals/websites for managing the captioned tender

▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇/▇▇/▇▇▇▇▇▇▇

1. Scope of Proposals and Definitions

1. The Employer named in the Data Sheet intends to select a Consultant in accordance with the method of selection specified in the Data Sheet.

The following three selection methods can be distinguished in this one- stage RfP:

1. Two-envelope submission Quality and Cost-Based Selection (QCBS), which attributes a weight to the Technical Proposal and to the Financial Proposal as indicated in the Data Sheet and is the standard method.

2. One-envelope submission Fixed Budget-Based Selection (FBS), which attributes 100 % weight to the Technical Proposal and 0 % to the Financial Proposal, provided the Financial Proposal is within the available budget. The available budget is indicated in the Data Sheet. This selection method is appropriate only when the assignment is simple and can be precisely defined and when the budget is fixed. This selection method is most useful in the case of small studies and simple services.

3. One-envelope submission Least Cost-Based Selection (LCS), in which the Contract is awarded to the lowest-priced, substantially responsive Proposal. This selection method may only be envisaged for standard, non-complex Consulting Services of limited cost (e.g. translation work, audits).

1. Throughout these Request for Proposal the following definitions apply:

1. “Affiliate(s)” means an entity that directly or indirectly controls, is controlled by, or is under common control with the Consultant.

2. “Applicable Law” means the laws and any other instruments having the force of law in the Employer’s country, or in such other country as may be specified in the Data Sheet, as they may be issued and in force from time to time.

3. “Consultant” means a legally established professional consulting firm or an entity that may provide or provides the Services to the Employer under a Contract. The terms “Consultant” and “Bidder” are used in this document interchangeably.

4. “Contract” means a legally binding written agreement signed between the Employer and the Consultant, which includes all the attached documents listed in its Clause 1 (the General Conditions (GC), the Special Conditions (SC), and the Appendices).

5. “Data Sheet” means an integral part of the Instructions to Consultants (ITC) Section 2 that is used to reflect specific country and assignment conditions to supplement the provisions of the ITC. In case of conflict between the ITC and the Data Sheet, the Data Sheet shall prevail.

6. “Day” means a calendar day.

7. “Employer” means the contracting party that legally concludes the Contract for the Services with the selected Consultant. The term Employer may be used interchangeably with the term Project Executing Agency.

8. “Experts” means, collectively, Key Experts, other experts, or any other personnel of the Consultant, Sub-consultant or Joint Venture member(s).

9. “Government” means the government of the Employer’s country.

10. “Guidelines” means Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries available at ▇▇▇▇▇://▇▇▇.▇▇▇-▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇/▇▇▇/▇▇▇▇▇▇▇▇-▇▇▇▇▇▇/▇▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇▇▇▇/▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇-▇▇▇▇-▇▇▇▇▇▇▇▇-▇▇▇▇▇▇▇▇_▇.▇▇▇.

11. “ITC” (Section 2 of this RFP) means the Instructions to Consultants that provides the Consultants with all information needed to prepare their Proposals.

12. “Joint Venture (JV)” means an association with or without a legal personality distinct from that of its members, of more than one Consultant where one member has the authority to conduct all business for and on behalf of any and all the members of the JV, and where the members of the JV are jointly and severally liable to the Employer for the performance of the Contract. The terms Joint Venture and Consortium can be used interchangeably.

13. “Key Expert(s)” means an individual professional whose skills, qualifications, knowledge and experience are critical to the performance of the Services under the Contract and whose CV is taken into account in the technical evaluation of the Consultant’s Proposal.

14. “Proposal” means the Technical Proposal and the Financial Proposal of the Consultant.

15. “RFP” means the Request for Proposals to be prepared by the Employer for the selection of Consultants.

16. “Services” means the work to be performed by the Consultant pursuant to the Contract.

17. “Sub-consultant” means an entity to which the Consultant intends to subcontract any part of the Services while remaining responsible to the Employer during the performance of the Contract.

18. “TOR” (Section VII of this RFP) means the Terms of Reference that explain the objectives, scope of work, activities, and tasks to be performed, respective responsibilities of the Employer and the Consultant, and expected results and deliverables of the assignment.

3. The Consultants should familiarize themselves with the local conditions and take them into account in preparing their Proposals; including attending a pre-proposal conference if one is specified in the Data Sheet. Attending any such pre-proposal conference is at the Consultants’ expense.

4. The Employer will timely provide, at no cost to the Consultants, the inputs, relevant project data, and reports required for the preparation of the Consultant’s Proposal as specified in the Data Sheet.

2. Source of Funds, Responsibilities

1. The Employer as indicated in the Data Sheet has applied or received financing (hereinafter called “funds”) from KfW or, if KfW is the Employer, has allocated funds towards the cost of the project named in the Data Sheet. The Employer intends to apply a portion or all the funds to eligible payments under the contract(s) resulting from this procurement process.

The following clause applies only if KfW is not the Employer:

2. The procurement process is the responsibility of the Employer. KfW shall verify that the procurement process is fair, transparent, economical, free of discrimination and according to the provisions in this document. KfW exercises its monitoring function based on the contractual arrangements with the Employer and the Applicable Guidelines detailing the requirement for KfW’s approval and no objection. No contractual relationship between KfW and any third party shall be deemed to exist other than with the Employer.

3. Sanctionable Practice

1. KfW requires compliance with its policy regarding Sanctionable Practice as defined and set forth in Section VI.

2. In further pursuance of this policy, Consultants shall permit and shall cause its agents to provide information and permit KfW or an agent appointed by KfW to inspect on site all accounts, records and other documents relating to bid submission and contract performance (in the case of award), and to have them audited by auditors or agents appointed by KfW.

4. Eligible Consultants and Eligible Materials, Equipment, and Services

1. A Consultant may be a firm that is a private entity or a government-owned entity — subject to ITC 4.3.

2. It is the Consultant’s responsibility to ensure that its Experts, joint venture members, Sub-consultants, agents (declared or not), sub-contractors, service providers, suppliers and/or their employees meet the requirements of eligibility and conflict of interest as established hereunder.

3. KfW’s eligibility criteria to bid are described in Section V, Eligibility Criteria.

4. A Consultant shall provide such evidence of eligibility satisfactory to the Employer, as specified in Clause 4.3 or as the Employer shall reasonably request.

5. The materials, equipment and services to be supplied under the Contract and financed by the KfW may have their origin in any country subject to the restrictions specified in Section V, Eligibility Criteria, and all expenditures under the Contract will not contravene such restrictions. At the Employer’s request, Consultants may be required to provide evidence of the origin of materials, equipment and services.

5. Conflict of Interest

1. The Consultant is required to provide professional, objective, and impartial advice, at all times holding the Employer’s interests paramount, strictly avoiding conflicts with other assignments or its own corporate interests and acting without any consideration for future work.

2. Bidders shall be disqualified if they:

1. are an affiliate controlled by the Employer or a shareholder controlling the Employer, unless the stemming conflict of interest has been fully resolved;

2. have a business or a family relationship with an Employer's staff involved in the tender process or the supervision of the resulting Contract, unless the stemming conflict of interest has been fully resolved;

3. are controlled by or do control another Bidder or are under common control with another Bidder, receive from or grant subsidies directly or indirectly to another Bidder, have the same legal representative as another Bidder, maintain direct or indirect contacts with another Bidder which allow them to have or give access to information contained in the respective applications, to influence them or influence the decisions of the Employer;

4. are engaged in a services activity which, by its nature, may conflict with the assignment that they would carry out for the Employer;

5. were directly involved in drawing up the terms of reference or other relevant information for the tender process. This shall not apply to consultants who have produced preparatory studies for the project or who were involved in a preceding project phase, insofar as the information they prepared, especially feasibility studies, was made available to all Bidders and the preparation of the terms of reference was not part of the activity.

6. were during the last 12 months prior to publication of the tender process indirectly or directly linked to the project in question through employment as a staff member or advisor to the Employer and are or were able in this connection to influence the award of contract.

7. are state-owned entities, which are not able to provide evidence that (a) they are legally and financially autonomous and (b) they do operate under commercial laws and regulations.

3. The Consultant has an obligation to disclose to the Employer any situation of actual or potential conflict that impacts its capacity to serve the best interest of its Employer. Failure to disclose such situations may lead to the disqualification of the Consultant or the termination of its Contract.

6. Unfair Competitive Advantage

1. Fairness and transparency in the selection process require that the Consultants or their Affiliates competing for a specific assignment do not derive a competitive advantage from having provided consulting services related to the assignment in question or have otherwise been involved in the preparation of this tender procedure. To that end the Employer shall indicate in the Data Sheet and make available to all Consultants together with this RFP all information that would in that respect give such Consultants any unfair competitive advantage over competing Consultants. Subject to aforementioned provision Consultants who have produced preparatory studies for the assignment or who were involved in the preceding phase may participate, except when they have prepared the Terms of Reference.

B. Preparation of Proposals

7. General Considerations

1. In preparing the Proposal, the Consultant is expected to examine the RFP in detail.

2. A substantially responsive Proposal is one that conforms to the terms, conditions, and specifications of the RFP without material deviation or reservation which are likely to jeopardize the achievement of the objective of this assignment. A material deviation or reservation is one that:

1. affects in any substantial way the scope, quality, or performance of the Services; or

2. limits in any substantial way, inconsistent with the RFP, the Employer’s rights or the Consultant’s obligations under the Contract; or

3. if rectified would unfairly affect the competitive position of other Consultants presenting substantially responsive Proposals.

Substantially non-responsive Proposals shall be rejected by the Employer.

8. Cost of Preparation of Proposal

1. The Consultant shall bear all costs associated with the preparation and submission of its Proposal, and the Employer shall not be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. The Employer is not bound to accept any Proposal and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultant.

9. Documents Comprising the Proposal

1. The Proposal shall include a Declaration of Undertaking in the format provided in Form TECH-1 (Section III) along with the Technical and the Financial Proposal. The individual documents and forms comprising the Proposal are enlisted in the Data Sheet (see Clause 20.1 and 20.2).

2. In case Consultants are required to demonstrate their qualification, the Data Sheet (see Clause 20.2) will determine which qualification documents have to be submitted as well as any other documents and forms to be submitted.

3. The Consultant shall furnish information on commissions, gratuities, and fees, if any, paid or to be paid to agents or any other party relating to this Proposal and, if awarded, Contract execution, as requested in the Financial Proposal submission form (Section IV).

10. Proposal Validity

1. The validity period shall be 3 (three) month. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Key Experts, the proposed rates and the total price.

2. A replacement of Key Experts in the initial Proposal validity period is acceptable only for duly justified reasons beyond the control of the Consultant (e.g. sickness or accident). The Consultant shall propose an alternative expert with an equal or better qualification. If the replacement Key Expert’s qualification is not equal or better than the qualification of the initial candidate or the justification for replacement is unsubstantiated the Proposal shall be rejected.

Extension of Validity Period

3. The Employer will make its best effort to complete the evaluation within the Proposal’s validity period. However, should the need arise, the Employer may request, in writing, all Consultants who submitted Proposals prior to the submission deadline to extend the Proposals’ validity period.

4. If the Consultant agrees to extend the validity period of its Proposal, it shall be done without any change in the original Proposal and with the confirmation of the availability of the Key Experts.

5. The Consultant has the right to refuse to extend the validity period of its Proposal in which case such Proposal will not be further evaluated.

Substitution of Key Experts at Validity Extension

6. If any of the Key Experts becomes unavailable during the extended validity period, the Consultant shall provide a written substitution request to the Employer.

7. The replacement Key Expert shall have equal or better qualifications than the Key Expert being replaced. If the Consultant fails to provide a replacement Key Expert with equal or better qualification, such a Proposal will be rejected.

8. Substitution requests shall not delay the evaluation process.

11. Clarification and Amendment of RFP

1. The Consultant may request a clarification of any part of the RFP until the deadline indicated in the Data Sheet. Any request for clarification must be sent in writing, or by standard electronic means, to the Employer’s address indicated in the Data Sheet. The Employer will respond in writing, or by standard electronic means, and will send written copies of the response (including an explanation of the query but without identifying its source) to all competing Consultants not later than ten (10) days prior to the deadline for the submission of Proposals. Should the Employer deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described below:

   1. At any time before the Proposal submission deadline, the Employer may amend the RFP by issuing an amendment in writing or by standard electronic means. The amendment shall be published in the same media as the initial RFP.

   2. If the amendment is substantial, the Employer may extend the Proposal submission deadline to give the bidders reasonable time to take an amendment into account in their Proposals.

2. The Consultant may submit a modified Proposal or a modification to any part of it at any time prior to the Proposal submission deadline. No modifications to the Technical or Financial Proposal shall be accepted after the deadline.

12. Preparation of Proposals – Specific Considerations

1. While preparing the Proposal, the Consultant must give particular attention to the provisions in the Data Sheet.

2. If stipulated in the Data Sheet a basic eligibility and qualification assessment will be carried out to establish the Consultant’s general capability to perform the requested services as a prerequisite to qualify for technical evaluation. The Consultant shall submit the Qualification Form(s) as stipulated in the Data Sheet.

3. If required in the Data Sheet, the Consultant shall include in its Proposal at least the minimum time-input (in the same units) required from the Key Experts. If the Consultant includes a lower time input, the Employer shall adjust the respective Financial Proposal to make it comparable with the other Proposals in accordance with the method in the Data Sheet.

13. Technical Proposal Format and Content

1. In a two-envelope procedure (here: QCBS only) the Technical Proposal shall not include financial information. A Technical Proposal containing material financial information shall be declared non-responsive.

2. The Consultant shall not propose Key Experts inconsistent with the Key Experts profiles described in the TOR (Section VII). Only one CV shall be submitted for each Key Expert position.

3. The Technical Proposal shall be prepared using the Standard Forms provided in Section III of this RFP.

14. Financial Proposal

1. The Consultant shall submit a Financial Proposal based on the requirements as described in the TOR (Section VII) and considering the remuneration mode as specified in the Data Sheet. If a contract period is provided in the Data Sheet the Consultant shall assume this contract period in the preparation of the Financial Proposal. The Financial Proposal shall contain the information and be structured as detailed in the Data Sheet and in Section IV.

Taxes

2. Tax liabilities and public duties in connection with the Contract will be reimbursed upon documentary evidence. In case KfW is the Employer, and the Consultant is a German resident the applicable German VAT must be applied and shown separately in the financial proposal.

Currency of Proposal

3. The Consultant shall calculate the Financial Proposal for its Services in Euro unless otherwise permitted in the Data Sheet.

Currency of Payment and Payment Conditions

4. Payments under the Contract shall be made in Euro unless otherwise stated in the Data Sheet.

5. The Consultant shall calculate the Financial Proposal on the basis of the general payment conditions as per model Contract for consulting services attached under Section VIII if not otherwise stated in the Data Sheet.

Contributions by the Employer

6. The Consultant shall assume in the financial Proposal that the Employer shall make the following contributions:

   1. provide the Consultant with all the information, documents, maps, aerial photographs, etc. in his possession and necessary for the completion of his services, free of charge, for the duration of the project;

   2. provide other support and contributions as stipulated in the Data Sheet.

C. Submission, Opening and Evaluation

15. Submission, Sealing, and Marking of Proposals

1. The Consultant shall submit a signed and complete Proposal comprising the documents and forms in accordance with ITC 9 (Documents Comprising Proposal). The submission can be done by mail (postal or courier service) or by hand unless otherwise stipulated in the Data Sheet.

2. The authorized representative of the Consultant according to ITC 4.1. shall sign the original submission letters in the required format for both the Technical Proposal and the Financial Proposal.

3. Any modifications, revisions, interlineations, erasures or overwriting shall be valid only if they are signed or initialized by the persons signing the Proposal.

4. The signed Proposal shall be marked “Original”, and its copies marked “Copy” as appropriate. The number of copies is indicated in the Data Sheet. All copies shall be made from the signed original. If there are discrepancies between the original and the copies, the original shall prevail.

5. The original and all the copies of the Proposal shall be submitted and sealed as indicated in the Data Sheet. If the envelopes and packages with the Proposal are not sealed and marked as required in the Data Sheet, the Employer will assume no responsibility for the misplacement, loss, or premature opening of the Proposal.

6. The original of the Proposal or its modifications must be sent to the address indicated in the Data Sheet and received no later than the deadline indicated in the Data Sheet, or any extension to this deadline. Any Proposal or its modification received after the deadline shall be declared late and rejected, and promptly returned unopened. The timely receipt of the original of the Proposal at the address and date indicated in the Data Sheet is decisive for the timely submission of the Proposal.

7. The Consultant may be requested to send additional copies of the Proposal to other recipients as indicated in the Data Sheet. In this case the same requirements for envelopes and packages apply as for the original of the Proposal. The receipt of such copies shall not be decisive for the timely submission.

16. Confidentiality

1. From the time the Proposals are opened to the time the Contract is awarded, the Consultant shall not contact the Employer on any matter related to its Technical and/or Financial Proposal. Information relating to the evaluation of Proposals and award recommendations shall not be disclosed to the Consultants who submitted the Proposals or to any other party not officially concerned with the process, until the Contract is awarded.

2. Any attempt by competing Consultants or anyone on behalf of the Consultant to influence improperly the Employer in the evaluation of the Proposals or Contract award decisions may result in the rejection of its Proposal.

17. Opening of Proposals

Quality and Cost-based Selection - QCBS

1. The Employer’s evaluation committee shall proceed with the opening of the Proposals shortly after the submission deadline as indicated in the Data Sheet and establish and sign an opening protocol as per ITC 17.4.

2. The Employer’s evaluation committee shall be composed of at least two members unless otherwise detailed in the Data Sheet. If a tender agent conducts the selection procedure on behalf of the Employer as indicated in the Data Sheet the opening of Proposals shall be done by the tender agent in presence of a witness and both shall sign the opening protocol as per ITC 17.4

3. In case of QCBS the envelopes with the Financial Proposal shall remain sealed and shall be securely stored until they are opened in accordance with ITC 20. In case of FBS and LCS the Financial Proposal will be opened together with the Technical Proposal.

4. At the opening of the Proposals the following shall be recorded in the opening protocol: (i) the name and business address of the Consultant; (ii) the presence or absence of a Financial Proposal submitted in compliance with the packing requirements described in ITC 15; (iii) the presence or absence of the signed Declaration of Undertaking (TECH-1), (iv) a bid validity compliant with ITC 12.1; (v) any modifications to the Proposal submitted prior to the Proposal submission deadline; and (v) any other information deemed appropriate or as indicated in the Data Sheet.

5. In case of QCBS opening of the envelopes containing the Financial Proposal is subject to the acceptance of the Technical Evaluation Report and follows the stipulations of ITC 20. The Opening Protocol shall contain the following information: (i) the name of the Consultant; (ii) the scoring as per the technical evaluation; (iii) the read-out price; (iv) any other information deemed appropriate or as indicated in the Data Sheet.

18. General aspects of Evaluation

1. The evaluation of the Proposals shall be conducted in conformity with the provisions below. The individual evaluation steps and their sequence are depending on the form of submission and selection method chosen. This RfP differentiates between the selection methods as specified in ITC 1.1 and the detailed evaluation steps will be presented in ITC 20.2 to 20.4.

1. In case of a two-envelope submission QCBS the detailed evaluation steps will be presented in ITC 20.2

2. In case of a one-envelope submission FBS the detailed evaluation steps will be presented in ITC 20.3.

3. In case of a one-envelope submission LCS the detailed evaluation steps will be presented in ITC 20.4.

The selection method applicable for this tender is determined in the Data Sheet

2. The evaluation report(s) shall include all clarifications with Consultants during the evaluation and be signed by all members of the Evaluation committee, pursuant to ITC 17.2.

3. The Consultant is not permitted to alter or modify its Proposal in any way after the Proposal submission deadline except as permitted in accordance with ITC 10.6. While evaluating the Proposals, the Employer will conduct the evaluation only on the basis of the submitted Technical and Financial Proposals.

4. Services or items that the Consultant is required to offer as an option as per the TOR shall not be included in the technical and financial evaluation, unless otherwise explicitly stated in the Data Sheet.

5. Alternative offers will not be taken into consideration unless permitted in the Data Sheet.

19. Evaluation methods

1. The Employer shall evaluate the Technical Proposals based on the evaluation criteria set out in the Data Sheet.

2. If indicated in the Data Sheet evaluation will be based on a scoring system. Then, for the purposes of scoring individual sub-criteria the following qualitative approach may be applied:

1. 100% of the max. score: Excellent, no errors or omissions at all are noted. Exhaustive, conclusive, comprehensive, precise and further leading suggestion / idea / offering with respect to the sub-criterion.

2. 75% of the max. score: Good, minimal errors or omissions noted. Exhaustive, conclusive, comprehensive and precise with respect to the sub-criterion.

3. 50% of the max. score: Unsatisfactory, major errors or omissions noted not comprising the fulfilment of the sub-criterion, basically meets the requirement of the respective sub-criterion.

4. 25% of the max. score: Poor, major errors or omissions are noted comprising the fulfilment of the sub-criterion, substantially deviates from or indicates misunderstanding of the requirement of the respective sub-criterion.

5. 0 % of the max. score: Insufficient / Fail, does not meet the requirement of the respective sub-criterion at all or does not provide any information regarding the requirement of the sub-criterion.

A Proposal shall be rejected at this stage if it is determined to be non-responsive in accordance with ITC 7.2 or if it fails to achieve the minimum technical score of 75 % of the maximum score in accordance with ITC 20.2 b)/20.3 b).

3. A proposal is considered responsive if it complies with the minimum requirements as defined in the Data Sheet. A Proposal shall be rejected at this stage if it is determined to be non-responsive in accordance with ITC 7.2 or if it fails to achieve the minimum requirements as defined in the Data Sheet.

20. Evaluation steps and sequence

Quality and Cost-based Selection - QCBS

Fixed Budget-based Selection – FBS

Least Cost-based Selection - LCS

1. Generally, as a first evaluation step all proposals will be checked for administrative compliance as per ITC 10.1. A proposal that is not substantially responsive to the requirements as set out in the Data Sheet shall be rejected. In particular, any proposal lacking the following documents shall be considered not substantially responsive:

1. Signed Declaration of Undertaking (Form TECH-1)

Bidders which fail to include a signed Declaration of Undertaking in their proposals will be excluded from further evaluation. In case of QCBS their financial proposals will be returned unopened once the tender has been concluded. The proposals of all other bidders will be evaluated as per the criteria and/or scoring system determined in the Data Sheet.

2. In case of a two-envelope submission QCBS the following evaluation steps will be carried out in the sequence presented below:

1. If qualification criteria are determined in the Data Sheet the evaluation of the technical proposals will begin with assessing the bidder’s qualification based on criteria set out in the Data Sheet and the information presented in the Qualification Forms. Bidders which could not establish full compliance with the qualification criteria will be excluded from further evaluation and their financial proposals returned unopened once the tender has been concluded. The technical proposals of all other bidders will be evaluated as per the criteria and scoring system determined in the Data Sheet.

2. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it is determined to be non-responsive in accordance with ITC 7.2 or if it fails to achieve the minimum technical score of 75 % of the maximum score in accordance with ITC 20.2 b. A technical proposal that is not substantially responsive to the requirements as set out in the Data Sheet shall be rejected.

3. The technical evaluation will be presented in a report. Financial opening and evaluation may only resume once the technical evaluation report has been approved by the Employer and KfW, if KfW is not the Employer.

4. The Financial Proposals of those Consultants which are in compliance with ITC 20.1 and are determined technically substantially responsive as per ITC 20.2 shall be opened. The Financial Proposals of those Consultants below the minimum score shall not be opened and returned unopened after completing the selection process and Contract signing. The opening of the Financial Proposals shall be done in accordance with ITC 17.2 and ITC 17.5. The Financial Proposals shall be assessed using the total price after correcting any arithmetical errors and strictly following the stipulations of ITC 23.

5. The financial evaluation will be presented in a Combined Evaluation report of Technical and Financial Proposals to be approved by the Employer and KfW, if KfW is not the Employer.

The Proposal Score shall be calculated as per the formula presented in 20.5.

The Consultant with the highest Proposal Score shall be declared the winner and invited for negotiations.

3. In case of a one-envelope submission FBS the following evaluation steps will be carried out in the sequence presented below:

1. Evaluation will begin with reading out the total prices of all proposals. Eligible for evaluation are only those proposals which are within the available budget as indicated in the Data Sheet. All proposals exceeding the available budget will be excluded from further evaluation. In order to determine financial responsiveness evaluation of the financial proposals will strictly follow the instructions as per ITC 21.

2. If qualification criteria are determined in the Data Sheet the evaluation of the financially responsive technical proposals will begin with assessing the bidder’s qualification based on criteria set in the Data Sheet and the information presented in the Qualification Forms. Bidders which could not establish full compliance with the qualification criteria will be excluded from further evaluation. The technical proposals of all other bidders will be evaluated as per the criteria and scoring system determined in the Data Sheet.

3. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it is determined to be non-responsive in accordance with ITC 7.2 or if it fails to achieve the minimum technical score of 75 % of the maximum score in accordance with ITC 20.3 b). A technical proposal that is not substantially responsive to the requirements as set out in the Data Sheet shall be rejected.

4. The evaluation will be presented in a report to be approved by the Employer and KfW, if KfW is not the Employer.

5. The Proposal Score shall be calculated as per the formula presented in 20.5.

The Consultant with the highest Technical Score shall be declared the winner and invited for negotiations.

4. In case of a one-envelope submission LCS the following evaluation steps will be carried out in the sequence presented below:

1. Evaluation will begin with reading out the total prices of all proposals and checking for arithmetical correctness as specified in ITC 21.

2. The lowest corrected price bid will be evaluated as per the pass and fail criteria set out in the Data Sheet. All other proposals will be neglected at this stage. If the lowest corrected price bid is determined technically responsive evaluation will be stopped and the bidder proposed to be awarded the contract.

If the lowest corrected price bid is determined technically unresponsive it will be excluded from further evaluation and the evaluation process will resume with the second lowest corrected price bid.

3. The evaluation will be presented in a report to be approved by the Employer and KfW, if KfW is not the Employer.

The Consultant with the lowest corrected and technically responsive financial bid shall be declared the winner and invited for negotiations.

5. The Proposal Score shall be calculated as per the following formula:

The weights given to the Technical (T) and Financial (F) Proposals are as indicated in the Data Sheet.

The weighted technical score is calculated as follows:

PT = WT * T, with

PT = weighted technical score (points) of a technical Proposal,

T = technical score (points) as per technical evaluation,

WT = weight of the technical Proposal (in percent)

The weighted financial score is calculated as follows

PF = WF * Co/C, with

PF = financial score (points) of a financial Proposal,

C = evaluated price of the financial Proposal,

Co = lowest evaluated price of all financial Proposals.

and the overall score is calculated as:

P = PF + PT.”]

21. Evaluation of Financial Proposals

1. The Financial Proposals shall be assessed using the total price after correcting any arithmetical errors.

Time Based contracts

2. If a Time-Based contract form is included in the RFP, the Employer’s evaluation committee will (a) correct any computational or arithmetical errors, (b) adjust the prices if they fail to reflect the duration of the contract in accordance with ITC 14.1., and (c) adjust the prices if they fail to reflect all inputs, which, in accordance with the RFP have to be indicated and priced separately, using the highest rates for the corresponding items indicated in the Financial Proposals of competing Bids, determined to be responsive in accordance with ITC 7.2. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Employer’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost.

Lump Sum contracts

3. If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, therefore no price adjustments shall be made. The total price, net of taxes understood as per Clause ITC 25 below, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price.

4. Notwithstanding the above, the offered price may be adjusted for Other Cost items which are to be offered separately to allow for comparison, if such items are not offered as per instructions in 14.1. in the Data Sheet.

22. Employer’s Right to Reject All Proposals

1. The Employer reserves the right to annul the bidding process and reject all Proposals at any time prior to contract award, without thereby incurring any liability to Consultants.

D. Negotiations and Award

23. Negotiations

1. The Employer shall conduct contract negotiations with the Consultant whose bid has been ranked highest.

2. The Employer shall prepare minutes of negotiations, which shall be signed by the Employer and the Consultant’s authorized representative.

Availability of Key Experts

3. The invited Consultant shall confirm the availability of all Key Experts included in the Proposal as a pre-requisite to the negotiations, or, if applicable, a replacement in accordance with Clause 10 of the ITC. Failure to confirm the Key Experts’ availability shall result in the rejection of the Consultant’s Proposal, in which case the Employer shall proceed to negotiate the Contract with the next-ranked Consultant.

4. Notwithstanding the above, the substitution of Key Experts at the negotiations may be considered if due solely to circumstances outside the reasonable control of and not foreseeable by the Consultant, including but not limited to death or medical incapacity. In such case, the Consultant shall offer a substitute Key Expert within the period specified in the invitation announcement to negotiate the Contract, who shall have equivalent or better qualifications and experience than the original candidate.

Technical Negotiations

5. The scope of the contract negotiations shall be limited to the following points:

1. clarifying the work and the methods to be used, where necessary adjusting the staffing schedule;

2. clarifying any counterpart services to be provided by the Employer.

Such negotiations shall be limited to items identified in the evaluation report and shall not be subject to material changes.

Financial Negotiations

6. Fees and unit prices for incidental costs and for all services that were to be offered on a lump-sum basis pursuant to the invitation to tender are in principle not subject to negotiation, as they were already taken into account during the evaluation of the Financial Proposal.

7. All terms and conditions of the Contract, including the payment schedule, shall be strictly in accordance with the terms and conditions set out in the contract form provided in Section VIII. For the avoidance of doubt, the Contract terms and conditions shall not be subject to any material changes in the course of negotiations.

24. Conclusion of Negotiations

1. The negotiations are concluded with a review of the finalized draft Contract.

2. If the negotiations fail, the Employer shall inform the Consultant immediately in writing of all pending issues and disagreements and provide a final opportunity to the Consultant to respond. If disagreement persists, the Employer shall terminate the negotiations informing the Consultant of the reasons for doing so and invite the next-ranked Consultant to negotiate the Contract. Once the Employer commences negotiations with the next-ranked Consultant, the Employer shall not reopen the earlier negotiations.

25. Award of Contract, Information of Consultants

1. After completing the negotiations with the Consultant, the Employer shall promptly inform all competing Consultants on the outcome of the selection procedure. The information sent to the Consultants shall contain the name and the contract amount of the winning Consultant, the combined Proposal Score/Result of the winner and the respective Consultant.

2. In case a Consultant requests additional information on the result of the evaluation in writing to the Employer, the Employer shall promptly provide a debriefing to the Consultant informing on the weaknesses of the Proposal in relation to the winning Consultant. No additional information shall be disclosed.

The following clause applies only if KfW is not the Employer:

3. Subject to KfW’s approval to the draft Contract the Employer shall sign the Contract. The Consultant is expected to commence the assignment on the date and at the location specified in the Data Sheet.

A. General

ITC Clause
Reference

1.1

The Employer is Small Industries Development Bank of India (SIDBI).

“The selection procedure is conducted by

The General Manager,

Green Climate Finance Vertical (GCFV),

Small Industries Development Bank of India,

▇▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇, ▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇ ▇▇▇▇▇ – ▇▇▇▇▇▇

Phone-011-23448393

Email: ▇▇▇▇@▇▇▇▇▇.▇▇;

1.1 a)

The selection method is single stage two-envelope submission, Quality and Cost-Based Selecetion (QCBS).

The weights given to the Technical (T) and Financial (P) Proposals are:

T = 80%

P = 20%

Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%.

The minimum technical score (St) required to pass is: 70 out of 100

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100.

The formula for determining the financial scores (Sf) of all other Proposals is calculated as following:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.

1.2 (b)

The country of the Employer is INDIA

1.3

The name of the assignment is Hiring of an agency for Measurement & Verification (M&V) of energy savings including assessment of Environment & Social Safeguard (E&SS) aspects under Energy Efficiency Program of SIDBI through KfW line of credit.

1.3.1

A pre-proposal conference will be held online through Video Conferencing (VC through Microsoft Teams meeting).

Date: 10-01-2025 (Friday) & Time: 1500 hrs (IST)

Venue/Mode: Online through VC

Note:

1. Details of their representatives (max. 2 nos.) authorized for attending the subject pre-bid meeting must be forwarded by the interested bidders by 07-01-2025, 1500 hrs on the email address: ▇▇▇▇@▇▇▇▇▇.▇▇.

2. Pre-bid meeting (VC) link shall be shared with only the authorized representatives of the interested bidders subject to receipt of details on the aforesaid email address within the prescribed timelines.

3. All pre-bid queries received through email-id at ▇▇▇▇@▇▇▇▇▇.▇▇ on or before the date of Pre-Bid will only be deliberated upon for any clarifications.

4. Clarifications / Corrigendum / Addendums etc. (if any) will be posted on SIDBI Corporate website (▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇) under “Tender” section/page and no individual communication will be sent. Posting on the SIDBI Corporate website would be deemed as if SIDBI having communicated to all prospective bidders.

5. The Clarifications / Corrigendum/ addendums etc. thus communicated will form an integral part of this bid and succeed the relevant clauses for future reference.

1.4

Not Applicable

1.5

The name of the assignment is Hiring of an agency for Measurement & Verification (M&V) of energy savings including assessment of Environment & Social Safeguard (E&SS) aspects under Energy Efficiency Program of SIDBI through KfW line of credit.

B. Preparation of Proposals

10.1

The proposal validity period shall be 120 days after the date of opening of the bids. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Key Experts, the proposed rates and the total price.

11.1

The Consultant may request a clarification of any part of the RFP on or before the date of Pre-Proposal conference until the deadline indicated in the Data Sheet Clause 1.3.1. Any request for clarification must be sent in writing, or by standard electronic means, to the Employer’s address indicated in the Data Sheet Clause 1.3.1.

The deadline for seeking clarifications by Consultants is the date of pre-proposal conferece as per Data Sheet Clause 1.3.1. Any request for clarification must be sent in writing via email and shall be addressed to:

The General Manager,

Green Climate Finance Vertical (GCFV),

Small Industries Development Bank of India,

▇▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇, ▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇ ▇▇▇▇▇ – ▇▇▇▇▇▇

Email: ▇▇▇▇@▇▇▇▇▇.▇▇;

12.1.

QCBS

The estimated total cost of the assignment is INR 1,50,00,000/-(all inclusive).

The above estimation is indicative only, the Consultant is required to calculate its proposal based on its own professional judgement and experience.

The net price (iunclusive of taxes, etc.) quoted by the consultant shall be considered for Financial Evaluation.

12.2

An eligibility and qualification assessment is carried out based on the criteria mentioned in table ITC 20.2 and corresponding clauses of the Data Sheet.

12. 3

Not applicable

14.1

The contract period shall be twenty four (24) months.

The Financial Proposal shall be calculated under the assumption that services will be remunerated on a lump sum basis.

The Consultant shall present its Financial Proposal according to Form FIN-1 Financial Proposal – Cost Breakdown.

14.3

The Consultant shall express its Financial proposal in INR only.

14.4

Payments under the Contract shall be made in INR only.

14.5

The bidder may refer to the Terms of Reference (ToR), however, payment conditions as per the model contract (Section VIII) shall apply.

14.6

Not applicable

C. Submission, Opening and Evaluation

15.1

Bidders shall submit the bids to the client on or before the bid submission deadline mentioned at Clause 15.6 of Data sheet as per the following:

Original Proposals (both Technical and Financial in separate sealed envelopes) in physical form/Hard copy, properly bounded, indexed, without any loose sheets(s) and sequentially numbered irrespective of the nature of the content of the page in the format and all pages should be signed by the authorized signatory of the bidder and officially stamped along with a USB drive (pendrive) containing unalterable and printable copies of the Technical in PDF file format.

Updates/information in respect of this tender regarding pre-bid responses/clarifications, corrigendum, amendments shall be published on the SIDBI corporate website: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇ under ‘Tenders’ section/page.

15.4

The Consultant shall submit the Proposal as follows:

1. Technical Proposal: one (1);

2. Financial Proposal: one (1);

The proposal shall be submitted as expalined in detail in Clause 15.1 above.

15.5

QCBS

Refer clause 15.1 above.

15.6

The deadline for the submission of Proposals shall be:

Date: 03-02-2025 (Monday)

Time: 1500 Hrs (IST)

The Proposal shall be submitted at the following address:

The General Manager,

Green Climate Finance Vertical (GCFV),

Small Industries Development Bank of India,

▇▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇, ▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇ ▇▇▇▇▇ – ▇▇▇▇▇▇

Phone-011-23448393; Email: ▇▇▇▇@▇▇▇▇▇.▇▇

The above e-mail address and/or telephone or fax numbers are provided for mail/ courier purposes only.

Any delivery delay/failure, postal delay or non delivery/non receipt of proposals shall not be the client ‘s (SIDBI) liability and the consultant shall be fully responsible for the same.

17.1

The opening of the Proposals will take place at the date and time indicated below.

Date: 03-02-2025 (Monday)

Time: 1530 Hrs (IST)

[In the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day]

17.2

The evaluation of the bids received shall be carried out by the Employer’s committee consituted by the competent authority

18.4

Not applicable

18.5

Not applicable.

20.2 a)

Qualification Criteria

20.2 b)

Techncial Evaluation Criteria

The technical evaluation shall be carried out based on the following criteria and point system.

The minimum technical score (St) required to pass is: 70 out of 100

20.5

The weights given to the Technical (T) and Financial (F) Proposals are as

W_T = 80 % and

W_F = 20 %

D. Negotiations and Award

25.3

The expected commencement date of the assignment is the 15 day from the date of issuance of the Notification of Award (NoA).

FORM

DESCRIPTION

Page Limit

QUAL-1

Financial Capability

QUAL-2

Project Experience

TECH-1

Declaration of Undertaking

TECH-2

Description of the Approach, Methodology, and Work Plan for Performing the Assignment

TECH-3

Work Schedule (Tasks and Activities Bar Chart)

TECH-4

Personnel Schedule (Bar Chart) and attached Curriculum Vitae (CV)

Financial data

FY2021-22

INR

FY2022-23

INR

FY2023-24
INR

Average¹
INR

Annual turnover²

Ref no:

Project title

Name of legal entity (declaring Consultant)

Overall project value (INR)*

Proportion carried out by the legal entity (%)*

Provided staff input (person months)

Name of client

Start Date

End Date

Name of JV members, if any

…

…

…

…

…

…

…

…

Detailed description of project (background, objectives and main activities)

Services provided by the legal entity for the project

…

…

N°

Tasks ¹ (T-..)

Months ^{2 3}

1

2

3

4

5

6

7

8

9

.....

n

TOTAL

T-1

[e.g., Task #1: Report A

1) data collection

2) drafting

3) inception report

4) incorporating comments

5) .........................................

6) delivery of final report to Employer]

T-2

[e.g., Task #2:...............]

n

N°

Name

Position

Months ^{1 2}

Total time-input ³

(in person-months)

1

2

3

4

5

6

7

8

9

.....

n

Total

KEY EXPERTS

K-1

[e.g., Mr/Mrs. A]

[e.g., Team Leader]

Home

Field

K-2

K-3

n

Subtotal:

OTHER EXPERTS

E-1

[Home]