Common use of Access to University Facilities Clause in Contracts

Access to University Facilities. 1. Representatives of the AAUP-AFT shall be permitted access to University property to transact official business at all reasonable times, provided that this shall not interfere with or interrupt normal University operations. Where unit members work in locked/secure buildings, access to unit members in such buildings shall be facilitated by the EVP and Chief Operating Officer (EVP/COO) of the University or designee who will develop a protocol for permissible access to such unit members. The Union will submit to the Office of University Labor Relations (OULR) the names of union representatives who are seeking access to unit members in locked/secure buildings. 2. Access includes, but is not limited to the following: (1) the right to meet with negotiations unit employees on the premises of the University during the work day to investigate and discuss grievances, workplace-related complaints, and other workplace issues; (2) the right to meet with newly hired negotiations unit employees, for thirty (30) minutes, at a University Human Resources, Human Resources- Newark, or Human Resources-Camden new employee orientation (whether in- person or remote), within thirty (30) calendar days from the date of hire of such negotiations unit employees; (3) the right to meet with newly hired TAs and GAs for thirty (30) minutes at one Teaching Assistant Orientation session as determined by the School of Graduate Studies and which session is conducted at the start of the academic year on the respective campuses; (4) the right to meet with newly hired negotiations unit employees for thirty (30) minutes at orientation sessions conducted by any RBHS school or unit where negotiations unit employees are employed provided the ▇▇▇▇ of the school (in his/her sole discretion) has approved attendance at such orientation sessions, but such approval shall not be unreasonably denied WKH UHDVRQDEOHQHVV RI WKH 'HDQ¶V GHFLVLRQ 7ZR JULHYDQFH XQGHU WKH SDUWLHV¶ed urFe)R; oOr (O5)HFWLYHO the right to meet with newly hired employees within thirty (30) calendar days from date of hire at individual or group meetings if the employee does not attend an orientation. In addition, the AAUP-AFT shall have the right to meet with newly hired faculty members for thirty minutes during a new employee academic orientation on the respective campuses. In addition, the AAUP-AFT shall be permitted staff tables with literature and information about the AAUP-AFT at orientations or meetings during which the AAUP-AFT is meeting with negotiations unit members pursuant to section D.2 of this Article. 3. The AAUP-AFT and its representatives shall have the right to use University buildings at all reasonable hours for meetings provided they follow regular University procedures. The AAUP-AFT may be charged for maintenance, security and other costs that would not otherwise be incurred by the University related to the use of the 8QLYHUVLW\¶V IDFLOLWLHV 7KH SDUWLFXODU ID determined by the University. 4. The AAUP-AFT shall have the right to make reasonable use of the University facilities and equipment, including duplicating, computing and office equipment, and available audiovisual equipment, all in accordance with University procedures. The AAUP-AFT shall pay reasonable costs for the use of equipment. 5. The AAUP-AFT shall have the right to post bulletins and notices to the employees it represents, relevant to official AAUP-AFT business, without seeking permission or approval. 6. Upon request, the University shall provide designated staff representatives of the AAUP-AFT Rutgers guest Net ID to conduct union business. 7. Consistent with current practice, the AAUP-AFT shall have the right to use the 8QLYHUVLW\¶V HPDLO V\VWHP WR FRPPXQLFDWH Z regarding collective negotiations, the administration of collective negotiations agreements, the investigation of grievances, other workplace-related complaints and issues, and internal union matters involving the governance or business of the union. The AAUP-AFT will comply with all University policies and guidelines when using the University's email system.

Access to University Facilities. 119.1 Contractor and its employees, permitted subcontractors and agents may access only the Service Areas and those University facilities that are necessary to perform Contractor’s duties and obligations under this Agreement and will have no right of access to any other University facilities. Representatives Contractor and its employees, permitted subcontractors and agents will not use any University equipment including computers, printers, typewriters, radios, televisions, telephones, desks, chairs or other equipment, and will not disturb papers or other items on desks or in open drawers or cabinets located on University’s premises. Each employee of Contractor is required to fill out an Access Request Form. 19.2 University will permit Contractor to use certain space (the “Space”) more particularly described in SCHEDULE 4 attached and incorporated for all purposes, in accordance with the license contained in this Section. University will provide the Space and local phone service only. University will not provide desk, chair, computers, printers or other office machines, equipment or supplies. University will and does hereby license the Space in its current, “as is” condition to Contractor for use by Contractor’s employees, permitted subcontractors and agents in the performance of the AAUPCustodial Services and for no other purpose. The parties agree that this is a non-AFT shall exclusive license to use the Space and that University may enter the Space at any time for any reason. No unlawful activities will be permitted access to University property to transact official business at all reasonable times, provided that this shall not interfere with or interrupt normal University operations. Where unit members work in locked/secure buildings, access to unit members in such buildings shall be facilitated by the EVP and Chief Operating Officer (EVP/COO) of the University or designee who will develop a protocol for permissible access to such unit members. The Union will submit to the Office of University Labor Relations (OULR) the names of union representatives who are seeking access to unit members in locked/secure buildings. 2. Access includes, but is not limited to the following: (1) the right to meet with negotiations unit employees on the premises of the University during the work day to investigate and discuss grievances, workplace-related complaints, and other workplace issues; (2) the right to meet with newly hired negotiations unit employees, for thirty (30) minutes, at a University Human Resources, Human Resources- Newark, or Human Resources-Camden new employee orientation (whether in- person or remote), within thirty (30) calendar days from the date of hire of such negotiations unit employees; (3) the right to meet with newly hired TAs and GAs for thirty (30) minutes at one Teaching Assistant Orientation session as determined by the School of Graduate Studies and which session is conducted at the start of the academic year on the respective campuses; (4) the right to meet with newly hired negotiations unit employees for thirty (30) minutes at orientation sessions conducted by any RBHS school or unit where negotiations unit employees are employed provided the ▇▇▇▇ of the school (in his/her sole discretion) has approved attendance at such orientation sessions, but such approval shall not be unreasonably denied WKH UHDVRQDEOHQHVV RI WKH 'HDQ¶V GHFLVLRQ 7ZR JULHYDQFH XQGHU WKH SDUWLHV¶ed urFe)R; oOr (O5)HFWLYHO the right to meet with newly hired employees within thirty (30) calendar days from date of hire at individual or group meetings if the employee does not attend an orientation. In addition, the AAUP-AFT shall have the right to meet with newly hired faculty members for thirty minutes during a new employee academic orientation on the respective campuses. In addition, the AAUP-AFT shall be permitted staff tables with literature and information about the AAUP-AFT at orientations or meetings during which the AAUP-AFT is meeting with negotiations unit members pursuant to section D.2 of this Article. 3. The AAUP-AFT and its representatives shall have the right to use University buildings at all reasonable hours for meetings provided they follow regular University procedures. The AAUP-AFT may be charged for maintenance, security and other costs that would not otherwise be incurred by the University related to the use of the 8QLYHUVLW\¶V IDFLOLWLHV 7KH SDUWLFXODU ID determined by the University. 4Space. The AAUP-AFT shall have the right to make reasonable use of the University facilities and equipment, including duplicating, computing and office equipment, and available audiovisual equipment, all in accordance with University procedures. The AAUP-AFT shall pay reasonable costs for the use of equipment. 5. The AAUP-AFT shall have the right to post bulletins and notices to the employees it represents, relevant to official AAUP-AFT business, without seeking permission or approval. 6. Upon request, the University shall provide designated staff representatives of the AAUP-AFT Rutgers guest Net ID to conduct union business. 7. Consistent with current practice, the AAUP-AFT shall have the right to use the 8QLYHUVLW\¶V HPDLO V\VWHP WR FRPPXQLFDWH Z regarding collective negotiations, the administration of collective negotiations agreements, the investigation of grievances, other workplace-related complaints and issues, and internal union matters involving the governance or business of the union. The AAUP-AFT Contractor will comply with all Applicable Laws applicable to the Space. Contractor will cause all of its employees, subcontractors and agents to observe and comply with all Applicable Laws, including University’s rules and regulations in connection with the use of the Space. Contractor will not modify, alter or repair the Space or any other University policies facilities without the prior written approval of University and guidelines when using with project management of renovations by University. Contractor agrees not to harm the Space or make any use of the Space that is offensive as determined by University. Contractor agrees that upon the termination of this Agreement for any reason, Contractor will remove Contractor owned equipment and other effects, repair any damage caused by the removal, and peaceably deliver up the Space in clean condition and in good order, repair and condition, ordinary wear and tear excepted. Any personal property of Contractor not removed within two (2) days following the termination will be deemed abandoned by Contractor and University may dispose of the property in any manner it chooses, with no liability or reimbursement obligation to Contractor. Contractor agrees not to suffer any mechanic's email systemlien to be filed against the Space or the adjoining facilities by reason of any work, labor, services, or materials performed at or furnished to the Space for Contractor. Nothing in this Agreement will be construed as the consent of University to subject University’s estate in the Space or adjoining facilities to any lien. Contractor agrees that the Space is sufficiently equipped for Contractor to provide the Custodial Services in accordance with the terms and conditions of this Agreement. UNIVERSITY WILL NOT BE RESPONSIBLE FOR INTERRUPTIONS IN UTILITY SERVICE TO THE SPACE. HOWEVER, UNIVERSITY WILL EXERCISE REASONABLE DILIGENCE IN PURSUING THE RESTORATION OF INTERRUPTED UTILITY SERVICE. UNIVERSITY WILL NOT BE LIABLE TO CONTRACTOR, OR ANY EMPLOYEE, SUBCONTRACTOR, AGENT, GUEST OR INVITEE OF CONTRACTOR (COLLECTIVELY, “CONTRACTOR PARTIES”), FOR ANY LOSS, EXPENSE OR DAMAGE EITHER TO THE PERSON OR PROPERTY SUSTAINED BY REASON OF ANY CONDITION OF THE SPACE, OR DUE TO ANY ACT OF ANY EMPLOYEE OR AGENT OF UNIVERSITY, OR THE ACT OF ANY OTHER PERSON WHATSOEVER. UNIVERSITY, ITS AGENTS AND EMPLOYEES WILL NOT BE LIABLE FOR AND CONTRACTOR WAIVES ALL CLAIMS FOR DAMAGE TO PERSON OR PROPERTY SUSTAINED BY ANY CONTRACTOR PARTIES, RESULTING FROM ANY ACCIDENT OR OCCURRENCE IN OR UPON THE SPACE OR THE ADJOINING GROUNDS. CONTRACTOR AGREES TO PAY ON DEMAND UNIVERSITY’S EXPENSES INCURRED IN ENFORCING ANY OBLIGATION OF CONTRACTOR UNDER THIS LICENSE.

Access to University Facilities. 1. Representatives The administration shall permit representatives of the AAUP-AFT shall be permitted access to University property BHSNJ to transact official business at all reasonable times, on University campus(es) provided that this shall not interfere with or interrupt normal University operations. Where unit members work in locked/secure buildings, access to unit members in such buildings shall be facilitated by the EVP and Chief Operating Officer (EVP/COO) of the University or designee who will develop a protocol for permissible access to such unit members. The Union will submit to the Office of University Labor Relations (OULR) the names of union representatives who are seeking access to unit members in locked/secure buildings. 2. Access includes, but is not limited to the following: (1) AAUP-BHSNJ representatives shall have the right to meet with negotiations unit individual employees on the premises of the University during the work day breaks to investigate and discuss grievances, workplace-related complaints, and other workplace issues; issues dealing with terms and conditions of employment. 3. AAUP-BHSNJ representatives shall have the right to conduct worksite meetings during work breaks on the employer’s premises to discuss workplace issues dealing with terms and conditions of employment, collective negotiations, the administration of collective negotiations agreements, other matter related to the duties of an exclusive representative employee organization, and internal union matters involving the governance or business of the exclusive representative employee organization. 4. To the extent known, the University shall notify the AAUP-BHSNJ no less than seven (27) calendar days in advance of each new employee orientation held by the University along with a list of faculty attendees. AAUP-BHSNJ representatives shall have the right to meet with newly hired negotiations unit employees, without charge to the pay or leave time of the employees, for thirty up to seventy- five (3075) minutes if there are more than five (5) unit employees (5 or less 30 minutes, at a University Human Resources, Human Resources- Newark, or Human Resources-Camden new employee orientation (whether in- person or remote), ) within thirty (30) calendar days from the date of hire of such negotiations unit employees; (3) hire, during new employee orientation. If the right to meet with newly hired TAs and GAs for thirty (30) minutes at one Teaching Assistant Orientation session as determined by the School of Graduate Studies and which session is conducted at the start of the academic year on the respective campuses; (4) the right to meet with newly hired negotiations unit employees for thirty (30) minutes at orientation sessions conducted by any RBHS school or unit where negotiations unit employees are employed provided the ▇▇▇▇ of the school (in his/her sole discretion) has approved attendance at such orientation sessions, but such approval shall not be unreasonably denied WKH UHDVRQDEOHQHVV RI WKH 'HDQ¶V GHFLVLRQ 7ZR JULHYDQFH XQGHU WKH SDUWLHV¶ed urFe)R; oOr (O5)HFWLYHO the right to meet with newly hired employees within thirty (30) calendar days from date of hire at individual or group meetings if the employee employer does not attend an orientation. In additionconduct new employee orientations, the AAUP-AFT BHSNJ representatives shall have the right to meet with newly hired faculty members employees, without loss of pay, at individual or group meetings (5 or less employees), but for thirty minutes during a new employee academic orientation on no more than 30 minutes. Arrangement of any such individual or group meetings is the respective campuses. In addition, responsibility of the AAUP-AFT shall be permitted staff tables BHSNJ, with literature and information about at least one-week advance written notice to the AAUP-AFT at orientations or meetings during which the AAUP-AFT is meeting with negotiations unit members pursuant to section D.2 of this Articleemployee’s supervisor. 35. The AAUP-AFT and its representatives shall have the right to use University buildings at all reasonable hours for meetings provided they follow regular University procedures. The AAUP-AFT may be charged for maintenance, security and other costs that would not otherwise be incurred by the University related to the use of the 8QLYHUVLW\¶V IDFLOLWLHV 7KH SDUWLFXODU ID determined by the University. 4. The AAUP-AFT BHSNJ shall have the right to make reasonable use of the University facilities and equipment, including duplicating, computing and office equipment, and available audiovisual equipment, all in accordance with University procedures. The AAUP-AFT BHSNJ shall pay reasonable costs for the use of facilities and equipment. 56. The AAUP-AFT BHSNJ shall have the right to post bulletins and notices to the employees it represents, relevant to official AAUP-AFT businessBHSNJ business on one bulletin board in each department. As a matter of courtesy, without seeking permission or approval. 6. Upon request, the University shall provide designated staff representatives of the AAUP-AFT Rutgers guest Net ID BHSNJ shall provide the Campus Human Resources Office on each campus with a copy of all postings. The parties recognize that University property is not an appropriate place for posting material which constitutes election campaign material for or against any person, organization, or faction thereof. Any material to conduct union businesswhich the University objects based on claimed violations of its anti- harassment or anti-discrimination shall be removed. Any other material to which the University objects shall be removed only after (1) notice is provided to the Union, along with the reason that the posting violates this Article, and (2) following a Committee meeting, if requested, held pursuant to Article VII, Section A1. 7. Consistent with current practice, the The AAUP-AFT BHSNJ shall have the right to use the 8QLYHUVLW\¶V HPDLO V\VWHP WR FRPPXQLFDWH Z University’s email system to communicate with its negotiations unit members regarding collective negotiations, the administration of collective negotiations agreements, the investigation of grievances, other workplace-related complaints and issues, and internal union matters involving the governance or business of the union. Use of the email system is subject to the University’s acceptable use policy, anti-harassment and anti-discrimination policies. 8. The AAUP-AFT BHSNJ shall have the right to present information to unit members at department faculty meetings, upon invitation by a unit member and approval of the department chairperson. Approval shall not be unreasonably denied. At the sole discretion of the department, the AAUP-BHSNJ will comply with all University policies and guidelines when using be permitted to make its presentation before or after the University's email systemdepartment faculty meeting agenda has been completed.

Access to University Facilities. 1. Representatives of the AAUP-AFT BHSNJ shall be permitted access to University property to transact official business at all reasonable times, provided that this shall not interfere with or interrupt normal University operations. Where unit members work in locked/secure buildings, access to unit members in such buildings shall be facilitated by the EVP and Chief Operating Officer (EVP/COO) of the University or designee who will develop a protocol for permissible access to such unit members. The Union will submit to the Office of University Labor Relations (OULR) the names of union representatives who are seeking access to unit members in locked/secure buildings. 2. Access includes, but is not limited to the following: (1) the right to meet with negotiations unit employees on the premises of the University during the work day to investigate and discuss grievances, workplace-related complaints, and other workplace issues; (2) the right to meet with newly hired negotiations unit employees, for thirty (30) minutes, minutes at a University Human Resources, Human Resources- Newark, Resources or Human Resources-Camden Newark new employee orientation (whether in- person or remote)orientation, within thirty (30) calendar days from the date of hire of such negotiations unit employees; (3) the right to meet with newly hired TAs and GAs for thirty (30) minutes at one Teaching Assistant Orientation session as determined by the School of Graduate Studies and which session is conducted at the start of the academic year on the respective campuses; (4) the right to meet with newly hired negotiations unit employees for thirty (30) minutes at orientation sessions conducted by any RBHS school or unit where negotiations unit employees are employed provided the ▇▇▇▇ of the school (in his/her sole discretion) has approved attendance at such orientation sessions, but such approval shall not be unreasonably denied WKH UHDVRQDEOHQHVV RI WKH 'HDQ¶V GHFLVLRQ 7ZR JULHYDQFH XQGHU WKH SDUWLHV¶ed urFe)R(the reasonableness of the ▇▇▇▇¶s decision may be challenged only as a Category Two grievance under the parties¶collectively negotiated grievance procedure); oOr or (O5)HFWLYHO 4) the right to meet with newly hired employees for thirty minutes within thirty (30) calendar days from date of hire at individual or group meetings if the employee does not attend an any orientation. In addition, the AAUP-AFT shall have the right to meet with newly hired faculty members for thirty minutes during a new employee academic orientation on the respective campuses. In addition, the AAUP-AFT AAUP- BHSNJ shall be permitted staff tables with literature and information about the AAUP-AFT AAUP- BHSNJ at orientations or meetings during which the AAUP-AFT BHSNJ is meeting with negotiations unit members pursuant to section D.2 of C.2.2.of this Article. 3. The AAUP-AFT BHSNJ and its representatives shall have the right to use University buildings at all reasonable hours for meetings provided they follow regular University proceduresprocedures and do not interfere with University operations. The AAUP-AFT BHSNJ may be charged for maintenance, security and other costs that would not otherwise be incurred by the University related to the use of the 8QLYHUVLW\¶V IDFLOLWLHV 7KH SDUWLFXODU ID University¶s facilities. The particular facility/room for such meetings shall be determined by the University. 4. The AAUP-AFT BHSNJ shall have the right to make reasonable use of the University facilities and equipment, including duplicating, computing and office equipment, and available audiovisual equipment, all in accordance with University procedures. The AAUP-AFT BHSNJ shall pay reasonable costs for the use of facilities and equipment. 5. The AAUP-AFT BHSNJ shall have the right to post bulletins and notices to the employees it represents, relevant to official AAUP-AFT BHSNJ business, without seeking permission or approval, on bulletin boards in the locations as set forth below. The University will provide space on centrally located bulletin boards at the GA level in the Bergen Building and the New Jersey Medical School in Newark; outside the Cafeterias at the UBHC and ▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇ Medical School in Piscataway; at the Clinical Academic Building in New Brunswick, for the exclusive use of the Union; and at other RBHS locations, where AAUP- BHSNJ represents fifty or more unit members at that location, if there is a bulletin board that is used by another union representing University employees, the AAUP-BHSNJ shall be provided with space on the board for the posting of notices. The Union may post notices on bulletin boards in employee lounges, wherever they exist. The Union agrees to share the use of the bulletin board at ▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇ Medical School with another union representing University staff members, provided that at least one panel of the bulletin board is available for use by AAUP-BHSNJ. As a matter of courtesy, the Union shall provide the University¶s Office of Academic Labor Relations with a copy of all postings. The University shall have the right to remove material from the bulletin boards which is profane, obscene, and/or defamatory of the State or the University and its representatives or which constitutes election campaign material. 6. Upon request, the University shall provide designated staff representatives of the AAUP-AFT AAUP- BHSNJ Rutgers guest Net ID IDs to conduct union business. 7. Consistent with current practice, the AAUP-AFT BHSNJ shall have the right to use the 8QLYHUVLW\¶V HPDLO V\VWHP WR FRPPXQLFDWH Z University¶s email system to communicate with its negotiations unit members regarding collective negotiations, the administration of collective negotiations agreements, the investigation of grievances, other workplace-related complaints and issues, and internal union matters involving the governance or business of the union. The AAUP-AFT BHSNJ will comply with all University policies and guidelines when using the University's University¶s email system.

Access to University Facilities. 1. Representatives of the AAUP-AFT shall be permitted access to University property to transact official business at all reasonable times, provided that this shall not interfere with or interrupt normal University operations. Where unit members work in locked/secure buildings, access to unit members in such buildings shall be facilitated by the EVP and Chief Operating Officer (EVP/COO) of the University or designee who will develop a protocol for permissible access to such unit members. The Union will submit to the Office of University Labor Relations (OULR) the names of union representatives who are seeking access to unit members in locked/secure buildings. 2. Access includes, but is not limited to the following: (1) the right to meet with negotiations unit employees on the premises of the University during the work day to investigate and discuss grievances, workplace-related complaints, and other workplace issues; (2) the right to meet with newly hired negotiations unit employees, for thirty (30) minutes, at a University Human Resources, Human Resources- Newark, or Human Resources-Camden new employee orientation (whether in- person or remote), within thirty (30) calendar days from the date of hire of such negotiations unit employees; (3) the right to meet with newly hired TAs and GAs for thirty (30) minutes at one Teaching Assistant Orientation session as determined by the School of Graduate Studies and which session is conducted at the start of the academic year on the respective campuses; (4) the right to meet with newly hired negotiations unit employees for thirty (30) minutes at orientation sessions conducted by any RBHS school or unit where negotiations unit employees are employed provided the ▇▇▇▇ of the school (in his/her sole discretion) has approved attendance at such orientation sessions, but such approval shall not be unreasonably denied WKH UHDVRQDEOHQHVV RI WKH 'HDQ¶V GHFLVLRQ 7ZR JULHYDQFH XQGHU WKH SDUWLHV¶ed urFe)R(the reasonableness of the ▇▇▇▇’▇ decision may be challenged only as a Category Two grievance under the parties’ collectively negotiated grievance procedure); oOr or (O5)HFWLYHO 5) the right to meet with newly hired employees within thirty (30) calendar days from date of hire at individual or group meetings if the employee does not attend an orientation. In addition, the AAUP-AFT shall have the right to meet with newly hired faculty members for thirty minutes during a new employee academic orientation on the respective campuses. In addition, the AAUP-AFT shall be permitted staff tables with literature and information about the AAUP-AFT at orientations or meetings during which the AAUP-AFT is meeting with negotiations unit members pursuant to section D.2 of this Article. 3. The AAUP-AFT and its representatives shall have the right to use University buildings at all reasonable hours for meetings provided they follow regular University procedures. The AAUP-AFT may be charged for maintenance, security and other costs that would not otherwise be incurred by the University related to the use of the 8QLYHUVLW\¶V IDFLOLWLHV 7KH SDUWLFXODU ID University’s facilities. The particular facility/room for such meeting(s) shall be determined by the University. 4. The AAUP-AFT shall have the right to make reasonable use of the University facilities and equipment, including duplicating, computing and office equipment, and available audiovisual equipment, all in accordance with University procedures. The AAUP-AFT shall pay reasonable costs for the use of equipment. 5. The AAUP-AFT shall have the right to post bulletins and notices to the employees it represents, relevant to official AAUP-AFT business, without seeking permission or approval. 6. Upon request, the University shall provide designated staff representatives of the AAUP-AFT Rutgers guest Net ID to conduct union business. 7. Consistent with current practice, the AAUP-AFT shall have the right to use the 8QLYHUVLW\¶V HPDLO V\VWHP WR FRPPXQLFDWH Z University’s email system to communicate with its negotiations unit members regarding collective negotiations, the administration of collective negotiations agreements, the investigation of grievances, other workplace-related complaints and issues, and internal union matters involving the governance or business of the union. The AAUP-AFT will comply with all University policies and guidelines when using the University's email system.