Common use of ADDITIONAL DESIGN PHASE SERVICES Clause in Contracts

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 ▇▇▇▇’▇ EXPENSE: ▇▇▇▇ will be responsible for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services under this Contract. 4.3.2 REIMBURSABLE ITEMS: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for completion of the work and must be authorized in advance by the Owner Project Manager. ▇▇▇▇ may be entitled to reimbursement for the following, upon prior approval by Owner: 1) The actual costs of special equipment to be rented, leased or purchased by ▇▇▇▇ for use exclusively in the performance of the Scope of Services, to the extent such rental, lease, purchase and costs have been approved in writing by the Owner Project Manager. 2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the Owner Project Manager. 3) Other actual costs and/or payments specifically approved and authorized in writing by the Owner Project Manager and actually incurred by ▇▇▇▇ in performance of this Contract. 4) Travel costs shall only be reimbursed if approved in advance in writing by Owner Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be based on the Internal Revenue Service Standard Mileage Rate in effect at the time. Mileage between the ▇▇▇▇’▇ “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not be reimbursed. b. Cost of “Home Based” Xerox copies, faxes, and other supplies and materials associated with them will not be reimbursed. c. Cost of cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. All reimbursable expenses must be itemized on ▇▇▇▇ invoice(s) and documented with receipts. Receipts for reimbursable expenses must be submitted with all ▇▇▇▇ invoices. Invoices for reimbursable expenses without back-up receipts will not be paid. ▇▇▇▇ is responsible for submitting reimbursable invoices in a format that is acceptable to the Owner. Reimbursable items shall be charged at cost. Any third-party or subcontractor services shall also be charged at cost; no ▇▇▇▇-ups will be allowed.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 ▇▇▇▇’▇ EXPENSEExpense: ▇▇▇▇ will be responsible for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services under this Contract. 4.3.2 REIMBURSABLE ITEMSReimbursable Items: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for completion of the work and must be authorized in advance by the Owner AUTHORITY Project Manager. ▇▇▇▇ may be entitled to reimbursement for the following, upon prior approval by OwnerAUTHORITY: 1) The actual costs of special equipment to be rented, leased or purchased by ▇▇▇▇ for use exclusively in the performance of the Scope of Services, to the extent such rental, lease, purchase and costs have been approved in writing by the Owner AUTHORITY Project Manager. 2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the Owner AUTHORITY Project Manager. 3) Other actual costs and/or payments specifically approved and authorized in writing by the Owner AUTHORITY Project Manager and actually incurred by ▇▇▇▇ in performance of this Contract. 4) Travel costs shall only be reimbursed if approved in advance in writing by Owner AUTHORITY Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be based on the Internal Revenue Service Standard Mileage Rate in effect at the time. Mileage between the ▇▇▇▇’▇ “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not be reimbursed. b. Cost of “Home Based” Xerox copies, faxes, and other supplies and materials associated with them will not be reimbursed. c. Cost of cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. All reimbursable expenses must be itemized on ▇▇▇▇ invoice(s) and documented with receipts. Receipts for reimbursable expenses must be submitted with all ▇▇▇▇ invoices. Invoices for reimbursable expenses without back-up receipts will not be paid. ▇▇▇▇ is responsible for submitting reimbursable invoices in a format that is acceptable to the Owner. Reimbursable items shall be charged at cost. Any third-party or subcontractor services shall also be charged at cost; no ▇▇▇▇-ups will be allowed.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 ▇▇▇▇’▇ EXPENSE: ▇▇▇▇ will The following additional services shall be responsible required for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services under this Contract. 4.3.2 REIMBURSABLE ITEMS: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for successful completion of the work project. Mark-ups are not authorized and must only the reimbursable items specifically identified below shall be authorized in advance by the Owner Project Manager. ▇▇▇▇ may be entitled to reimbursement for the following, upon prior approval by Ownerreimbursable: 1) The actual costs of special equipment to be rented, leased or purchased by ▇▇▇▇ for use exclusively in the performance of the Scope of Services, to the extent such rental, lease, purchase and costs have been approved in writing by the Owner Project Manager. 2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the Owner Project Manager. 3) Other actual costs and/or payments specifically approved and authorized in writing by the Owner Project Manager and actually incurred by ▇▇▇▇ in performance of this Contract. 4) Travel costs shall only be reimbursed if approved in advance in writing by Owner Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business 4.3.1.1 If not available within the Scope of Services of this Contract shall be based on the Internal Revenue Service Standard Mileage Rate in effect at the time. Mileage between the ▇▇▇▇’▇ “Home Based” office location and OC Public Works locationstaff, as well as mileage within OC Public Works property will not be reimbursed. b. Cost of “Home Based” Xerox copies, faxes, and other supplies and materials associated with them will not be reimbursed. c. Cost of cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. All reimbursable expenses must be itemized on ▇▇▇▇ invoice(s) shall secure services of a qualified individual or firm to provide design plan and documented with receiptsspecifications review as required. Receipts for reimbursable expenses must be submitted with all The ▇▇▇▇ invoicesshall forward invoices from the individual or firm to the City for payment of costs. Invoices for reimbursable expenses The cost of such services shall not exceed $__________ without back-up receipts will not be paid. prior written approval of the project manager. 4.3.1.2 If approved by the City, ▇▇▇▇ is responsible for submitting reimbursable shall secure the services of a qualified cost estimating person or firm to provide cost estimating services required under this agreement. The ▇▇▇▇ shall forward copies of the invoices in a format that is acceptable from the cost estimator to the Owner. Reimbursable items shall be charged at cost. Any third-party or subcontractor services shall also be charged at cost; no City with the ▇▇▇▇-ups will ’▇ payment request. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.3 If approved by the City, the ▇▇▇▇ shall provide services related to evaluations of and recommendations for long lead-time procurements to meet the project schedule requirements. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.4 When previously authorized by the project manager in writing, the ▇▇▇▇ shall be allowedentitled to reimbursement at cost of design phase services related expenses incurred for the following items: (a) Reasonable charges for air transportation, ground travel, authorized expenses while traveling shall be reimbursable in accordance with the GSA Travel Management Policies. The ▇▇▇▇ shall provide detailed receipts for all reimbursable charges. Travel expenses shall not exceed $__________ without prior written approval of the project manager. (b) Long-distance telephone and long-distance facsimile costs incurred on behalf of the project shall be reimbursed. These costs shall not exceed $__________ without prior written approval of the project manager. (c) Non-overhead printing expenses incurred including the printing of construction documents for bidding, courier services or other project-related services that may be requested by the City. The cost of such service shall not exceed $__________ without prior written approval of the project manager.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 3.2.1 ▇▇▇▇’▇ EXPENSEExpense: ▇▇▇▇ will be responsible for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services under this Contract. 4.3.2 REIMBURSABLE ITEMS3.2.2 Reimbursable Items: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for completion of the work and must be authorized in advance by the Owner Owner’ Project Manager. ▇▇▇▇ may be entitled to reimbursement for the following, upon prior approval by Owner: (1) The actual costs of special equipment to be rented, leased or purchased by ▇▇▇▇ for use exclusively in the performance of the Scope of Services, to the extent such rental, lease, purchase and costs have been approved in writing by the Owner Project Manager. (2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the Owner Project Manager. (3) Other actual costs and/or payments specifically approved and authorized in writing by the Owner Project Manager and actually incurred by ▇▇▇▇ in performance of this Contract. (4) Travel costs shall only be reimbursed if approved in advance in writing by Owner Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be based on the Internal Revenue Service Standard Mileage Rate in effect at the time. Mileage and parking fees between the ▇▇▇▇’▇ “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not be reimbursed. b. (5) Cost of “Home Based” Xerox copies, faxes, and other supplies and materials associated with them will not be reimbursed. c. (6) Cost of cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. . (7) All reimbursable expenses must be itemized on ▇▇▇▇ invoice(s) and documented with receipts. Receipts for reimbursable expenses must be submitted with all ▇▇▇▇ invoices. Invoices for reimbursable expenses without back-up receipts will not be paid. ▇▇▇▇ is responsible for submitting reimbursable invoices in a format that is acceptable to the Owner. Reimbursable items shall be charged at cost. Any third-party or subcontractor services shall also be charged at cost; no ▇▇▇▇-ups will be allowed.