Common use of Administrative Formalities Clause in Contracts

Administrative Formalities. Quote to customer shall explicitly mention whether or not travel and subsistence expenses are required and shall inform the Customer about the required formalities in any and every case where these expenses are prepaid. In order to obtain prepayment, the following forms, together with supporting documents, need to be submitted to the Customer within a time limit of ONE (1) month after the date of scheduled travel to Customer’s location or location of assignment. a) Summary of prepaid travel and expenses by email. b) Supporting travel documentation (tickets, invoices, etc.) by email. 3.1. Supporting Travel Documentation The following supporting documents need to be provided and submitted to the Customer: Air Travel: a) The Electronic Booking; b) The Travel Company’s invoice (when applicable); c) The Boarding Pass(es); d) Any other documentary evidence. Travel by Bus or Shuttle: a) Bus or Shuttle Tickets. Travel by Car: a) All receipts and other allowable or relevant receipts. b) Any other receipts or proof confirming travel expenses incurred on the day of departure and the day of return.