Advice and Guidance. Provide guidance documents for governing bodies on a variety of topics and new initiatives to support their role • Provide specialist advice on governance procedures and responsibilities • Access to NGA Learning Link Organisation • Provide a clerking service to the governing board for up to Five full governing board meetings per year • Provide a named officer from the Governor Clerking Service team to support the governing board and the minute clerk • Provide the governing board with a trained, regular, named minute clerk to attend every full governing board meeting, where possible and provide a stand- in when necessary • Provide regular briefings to ensure minute clerks are kept up-to-date with education issues • Act promptly and appropriately to concerns raised by the governing board regarding the effectiveness and efficiency of the service • Provide a selection of templates for agenda and minutes • Maintain up to date lists of committee membership and governor responsibilities and link roles • On request, provide copies of previous approved minutes for Ofsted purposes • Vacancy management of governor posts (promoting and encouraging) • On request, provide up to date reports of governing board membership • Ensure that pre-appointment clearance procedures are completed for new and re-appointed governors to comply with the requirements of the Regulations and safeguarding • Assist the Governing Board in establishing efficient, effective and legal committee structures • Reviewing a committee structure which ensures compliance with legal requirements • Advise the governing board, Headteacher and, where appropriate, the appointing bodies of expiry of the term of office at least two months before the term expires so elections or appointments can be organised in a timely manner • Inform appointing bodies of vacant governorships to which they should appoint, receive written notice of subsequent appointments and inform the governing board • Production of the School’s Instrument of Government • Provide specialist advice on governing board constitution • Maintain records of attendance by governors at full governing board meetings and take appropriate action on disqualification for nonattendance • Maintain a database of the governing board records which includes details of membership, terms of office, dates of meetings, attendance and committee membership (data stored securely in compliance with GDPR) • Undertake the recruitment process of LA governors • Work effectively with the chair and head teacher before the governing board meeting to prepare a purposeful agenda that takes into account current issues and is focused on school improvement • Collate and distribute the agenda and any available supporting documentation for the meeting to governors’ home addresses. Printing of documentation, from the school, will be limited to a maximum of 20 pages (or 10 pages double sided) • Schools can request meeting paperwork to be made available electronically (please see the information on the paperless option available to schools) Service packages • be a well-trained individual, knowledgeable about governing board procedures and administration • have good administrative, communication and organisational skills • have the ability to take accurate and efficient minutes ensuring that challenges, actions and decisions are recorded • have the skills to support the chair in their role at the meeting • offer professional advice on procedural matters within the meeting • monitor the progress of the meeting • be well informed and briefed on changes affecting the work of the governing board through attendance at briefing sessions every term and training • be an integral part of the governing board • provide a draft set of minutes and record of attendance. • edit/format minutes • quality assurance of minutes • ensure minutes comply with statutory requirements and are procedurally compliant in relation to all matters eg: safeguarding, staff recruitment and selection • ensure minutes meet Ofsted expectations - regularly monitor minutes produced by the minute clerk for accuracy and quality • send draft minutes of meetings to the chair and Headteacher for amendment/ approval within 10 days of the date of the meeting • where requested follow up matters raised at governing board meetings directly with ▇▇▇▇▇▇▇▇ officers and agencies, ensuring that the appropriate information is made available for the chair/Headteacher as soon as possible after the meeting • maintain archive of approved minutes. Enhanced Package This package includes everything provided under the basic package above plus: • To provide a clerking service to the governing board for up to Six full governing board meetings per year • advice on complaints • Co-ordinate complaint and pupil exclusion hearings on behalf of the governing body • Maintain a list of governor attendance at meetings and produce the Register of Business Interest for publication • Arrange DBS checks for all associate members and observers to comply with Safeguarding and to meet Ofsted requirements • Unlimited copying for all enclosures requested by the Headteacher and chair to be distributed with the agenda. • Provide copies of agenda papers to associate members and observers • On request, provide the Headteacher and chair with a copy of their draft agenda a week early • On request, send a copy of the draft minutes to every governor so that they can follow up any actions in a timely manner • Liaise with officers of the council and other agencies • In the event of a meeting being cancelled after paperwork distributed no charge will be made for re-issuing agenda Committee Plus Package This service can be purchased alongside one of the two main clerking packages above. The price will be dependent upon the number of committees, frequency of meetings and is based on pupil numbers. When purchasing this package please ensure you fill in the committee notification form to advise the team which committees you would like servicing. The provision of all the services outlined in Basic or Enhanced service PLUS: • Arranging all meetings of each of the committees established by the governing board. • Preparing and producing agenda for all committee meetings of the governing board and identifying items for inclusion on the agenda in consultation with the chair of committee and Headteacher. • Circulating agenda and all papers for committee meetings at least 7 days before the meeting • Providing a minute clerk for committee meetings who will: ➢ Take minutes of the meeting which will be made available in draft to the chair of committee and Headteacher within 10 days of the relevant meeting; • Undertaking follow up work arising from committee meetings, ensuring that where appropriate matters are referred to the relevant persons including officers of the Directorate for Children and Young People and other Council Directorates through the authority’s communication network; and • Sending a copy of the minutes to all members of the committee and all other governors with the agenda for the next meeting of the governing board. • Sending copies of minutes and other documents to the school for publication as required. • Maintaining membership details of the committee and dealing with all correspondence regarding membership. • Researching items relevant to the committee’s terms of reference and delegated powers. Service packages • Providing a comprehensive package of supporting papers for each committee meeting, including attendance list, briefing papers, spare sets of documents etc. • Providing feedback to the Director for Children and Young People on matters which governors wish to draw to their attention or to the attention of the Service Director - Learning and Early Support or the relevant Diocesan authority. The KEY – Resource for School Governors Kirklees Governor Clerking Service work in partnership with The KEY to offer our schools the opportunity to purchase this valuable resource alongside one of our two main packages above (Enhanced or Basic) at a discounted rate. 1 - 50 (POR) 51 - 100 (POR) 101 - 200 (POR) 201 - 400 (POR) 401 - 600 (POR) 601 - 900 (POR) 901 - 1500 (POR) 1501 - 2000 (POR) 2001 + (POR) Service packages This service is offered under insurance/entitlement arrangements. In 2020-2021, the price per school will vary according to pupil numbers and this entitles each school to support for up to five meetings per annum for schools purchasing the Basic package and up to six meetings per annum for schools purchasing the Enhanced package. The annual charges for subscriptions are given on the next few pages. All of the subscriptions received from schools are used for the provision of the service by the team. Any additional services to those outlined in this agreement may be purchased (subject to availability) in negotiation with ▇▇▇▇▇▇▇ ▇▇▇▇▇▇. Work undertaken by the service in addition to the number of meetings entitled to under your package will be subject to an additional charge as per the menu. Basic Package Enhanced Package Committee Plus Package This service is available and can only be purchased alongside one of the two clerking packages above Basic or Enhanced. For schools buying the plus service it is important that the Governor Clerking Service are informed of the number of committees, the name of each committee being serviced and the frequency of meetings for each committee in order that we can provide the appropriate support.
Appears in 1 contract
Sources: Service Level Agreement
Advice and Guidance. Provide guidance documents for governing bodies on a variety of topics and new initiatives to support their role role. • Provide specialist advice on governance procedures and responsibilities responsibilities. • Access to NGA Learning Link – online training modules Organisation • Provide a clerking service to the governing board for up to Five full governing board meetings per year year. • Provide a named officer from the Governor Clerking Service team to support the governing board and the minute clerk clerk. • Provide the governing board with a trained, regular, named minute clerk to attend every full governing board meeting, where possible and provide a stand- stand-in when necessary necessary. • Provide regular training, newsletters and briefings to ensure minute clerks are kept up-to-up to date with education issues and expectations. • Act promptly and appropriately to concerns raised by the governing board regarding the effectiveness and efficiency of the service service. • Provide a selection of templates for service agreed standard agenda and minutes template. • Maintain up to date lists of committee membership and governor responsibilities and link roles as agreed by the governing board. • On request, provide copies of previous approved minutes for Ofsted purposes purposes. • Vacancy management of governor posts (promoting and encouraging) • On request, provide Have access via the governor portal to produce up to date reports of governing board membership membership. • Ensure that pre-appointment clearance procedures are completed for new and re-appointed governors to comply with the requirements of the Regulations and safeguarding safeguarding. • Assist the Governing Board in establishing efficient, effective and legal committee structures structures. • Reviewing a committee structure which ensures compliance with legal requirements requirements. • Advise the governing board, Headteacher and, where appropriate, the appointing bodies of expiry of the term of office at least two months before the term expires so elections or appointments can be organised in a timely manner manner. • Inform appointing bodies of vacant governorships to which they should appoint, receive written notice of subsequent appointments and inform the governing board board. • Production of the School’s Instrument of Government Service packages • Provide specialist advice on governing board constitution constitution. • Maintain records of attendance by governors at full governing board meetings and take appropriate action on disqualification for nonattendance non-attendance. • Maintain a database of the governing board records which includes details of membership, terms of office, dates of meetings, attendance and committee membership (data stored securely in compliance with GDPR) • Undertake the recruitment and re-appointment process of LA governors governors. • Work effectively with the chair and head teacher before the governing board meeting to prepare a purposeful agenda that takes into account current issues and is focused on school improvement improvement. • Collate and distribute upload the agenda and any available supporting documentation for the meeting onto the governor’s portal (or agreed online platform). • Where a school has opted for the paper package all meeting documents will be posted to governors’ home addresses. Printing of documentation• If required, from the schoolarrange a termly meeting between Head, will be limited Chair, Minute clerk and LA assigned officer to a maximum of 20 pages (or 10 pages double sided) • Schools can request meeting paperwork to be made available electronically (please see the information on the paperless option available to schools) Service packages discuss governance needs. • be a well-trained individual, knowledgeable about governing board procedures and administration administration. • have good administrative, communication and organisational skills skills. • have the ability to take accurate and efficient minutes ensuring that challenges, actions and decisions are recorded recorded. • have the skills to support the chair in their role at the meeting meeting. • offer professional advice on procedural matters within the meeting meeting. • monitor the progress of the meeting meeting. • be well informed and briefed on changes affecting the work of the governing board through attendance at briefing sessions every term sessions, training and training newsletters. • be an integral part of the governing board board. • provide a draft set of minutes and which includes a record of attendanceattendance and any agreed actions. • edit/format minutes to service standards. • quality assurance of minutes • ensure minutes comply with statutory requirements and are procedurally compliant in relation to all matters eg: safeguarding, staff recruitment recruitment, policy and selection committee structures. • ensure minutes meet Ofsted expectations - regularly monitor minutes produced by the minute clerk for accuracy accuracy, quality and quality evidence of challenge. • send draft minutes of meetings to the chair and Headteacher for amendment/ approval within 10 days of the date of the meeting meeting. • where requested follow up matters raised at governing board meetings directly with ▇▇▇▇▇▇▇▇ officers and agencies, ensuring that the appropriate information is made available for the chair/Headteacher as soon as possible after the meeting meeting. • maintain archive of approved minutes. • extract items/actions and matters arising to include on the next agenda. Enhanced Package This package includes everything provided under the basic package above plus: • To provide a clerking service to the governing board for up to Six full governing board meetings per year • General advice on complaints managing complaints. • Co-ordinate stage 2 complaint and pupil exclusion hearings on behalf of the governing body and arrange a clerk for the hearing (this will be limited up to 5 hours support – additional charges will apply thereafter). • Maintain a list of governor attendance at meetings and produce the Register of Business Interest for publication publication. • Arrange DBS checks for all associate members and observers to comply with Safeguarding and to meet Ofsted requirements • Unlimited copying for all enclosures requested by the Headteacher and chair to be distributed with the agendarequirements. • Provide Make copies of agenda papers available to associate members and observers observers. • On request, provide the Headteacher and chair with a copy of their draft agenda a week early early. • On request, send make a copy of the draft minutes available to every governor so that they can follow up any actions in a timely manner manner. • Liaise with officers of the council and other agencies agencies. • In the event of a meeting being cancelled after paperwork distributed no charge will be made for re-issuing agenda Committee Plus Package This service can only be purchased alongside one of the two main clerking packages above. The price will be dependent upon the number of committees, frequency of meetings and is based on pupil numbers. When purchasing this package please ensure you fill in the committee notification form to advise a member of the team which committees you would like servicing. The provision of all the services outlined in Basic or Enhanced service PLUS: • Arranging all meetings of each of the committees established by the governing board. • Preparing and producing agenda for all committee meetings of the governing board and identifying items for inclusion on the agenda in consultation with the chair of committee and Headteacher. • Circulating agenda and all papers for committee meetings at least 7 days before the meeting • Providing a minute clerk for committee meetings who will: ➢ ⮚ Take minutes of the meeting which will be made available in draft to the chair of committee and Headteacher within 10 days of the relevant meeting; . • Undertaking follow up work arising from committee meetings, ensuring that where appropriate matters are referred to the relevant persons including officers of the Directorate for Children and Young People and other Council Directorates through the authority’s communication network; and • Sending provide a copy of the minutes to all members of the committee and all other governors with the agenda for the next meeting of the governing board. • Sending Provide copies of minutes and other documents to the school for publication as required. • Maintaining membership details of the committee and dealing with all correspondence regarding membership. • Researching items relevant to the committee’s terms of reference and delegated powers. Service packages • Providing a comprehensive package of supporting papers for each committee meeting, including attendance list, briefing papers, spare sets of documents etc. Service packages • Providing feedback to the Director for Children and Young People on matters which governors wish to draw to their attention or to the attention of the Service Director - Learning and Early Support or the relevant Diocesan authority. The KEY – Resource Additional Resources for School Governors Kirklees Governor Clerking Service continue to work in partnership with GovernorHub (formally known as “The KEY Key”) to offer our schools the opportunity to purchase this valuable resource alongside one of our two main packages above (Enhanced or Basic) at a significant discounted rate. 1 - 50 In January 2023, the Key for School Governors was renamed, and some changes made to their offer. Schools can now choose from “GovernorHub” (PORplatform only) 51 - 100 or GovernorHub + Knowledge (POR) 101 - 200 (POR) 201 - 400 (POR) 401 - 600 (POR) 601 - 900 (POR) 901 - 1500 (POR) 1501 - 2000 (POR) 2001 + (POR) platform and access to all resources and training – this resembles the previous offer with the addition of free use of the GovernorHub platform). IMPORTANT: Generally, this resource is available as an annual subscription from 1st April. However, if any school that already subscribes to one of our main packages requires access immediately or signs up after April we can pro-rata their subscription costs. Should schools wish to consider purchasing NGA Membership. This can be offered at the following prices: ▪ Governing Board Standard Membership – POR per school/academy ▪ Governing Board Gold Membership – POR per school/academy NGA Membership subscriptions are designed to strengthen school and trust governance and support those who are employed as governance professionals. The full membership offer includes guidance and resources, events, webinars, and the important work representing the views of those who govern to the Department for Education, ensuring members remain informed, and their voices heard. Further information on NGA membership benefits can be found on the NGA website: ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇/membership-benefits. Membership terms and conditions can also be accessed on the website: ▇▇▇.▇▇▇.▇▇▇.▇▇/▇▇▇▇▇▇▇▇▇▇/▇▇▇▇▇-▇▇▇-▇▇▇▇▇▇▇▇▇▇. The NGA Regional Lead is available to support governing Boards to ensure school governors and trustees are engaging and gaining benefit from their membership and Learning Link subscription. A group training session can also be arranged for those schools who may be considering purchasing this resource to go through the benefits prior to purchasing. Service packages Costing Information This service is offered under insurance/entitlement arrangements. In 20202024-20212025, the price per school will vary according to pupil numbers and this entitles each school to support for up to five meetings per annum for schools purchasing the Basic package and up to six meetings per annum for schools purchasing the Enhanced package. The annual charges for subscriptions are given on the next few pages. All of the subscriptions received from schools are used for the provision of the service by the team. Any additional services to those outlined in this agreement may be purchased (subject to availability) in negotiation with ▇▇▇▇▇▇▇ ▇▇▇▇▇▇. Work undertaken by the service in addition to the number of meetings entitled to under your package will be subject to an additional charge as per the menu. Basic Package Enhanced Package Charges and payment Committee Plus Package This service is available and can only be purchased alongside one of the two clerking packages above Basic or Enhanced. For schools buying the plus service it is important that the Governor Clerking Service are informed of the number of committees, the name of each committee being serviced and the frequency of meetings for each committee in order that we can provide the appropriate support.
Appears in 1 contract
Sources: Service Level Agreement