Audit Inspection of Records Sample Clauses

Audit Inspection of Records. 14.1 Architect shall maintain all documents and records prepared by or furnished to Architect during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement. Architect shall permit District to audit, examine and make copies, excerpts and transcripts from such records. The State of California or any federal agency having an interest in the subject of Agreement shall have the same rights conferred to District by this section. Such rights shall be specifically enforceable. 14.2 The Architect shall maintain full and adequate records in accordance with District requirements to show the actual costs incurred by Architect in the performance of this Agreement. If such books and records are not kept and maintained by Architect within a radius of fifty (50) miles from the offices of District at ▇▇▇ ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇. Architect shall, upon request of District, make such books and records available to District for inspection at a location within said fifty (50) mile radius or Architect shall pay to District the reasonable, and necessary costs incurred by District in inspecting Architect's books and records, including, but not limited to, travel, lodging and subsistence costs. Architect shall provide such assistance as may be reasonably required in the course of such inspection. District further reserves the right to examine and reexamine said books, records and data during the three (3) year period following termination of this Agreement or completion of all work hereunder, as evidenced in writing by District, and Architect shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after District makes the final or last payment or within three (3) years after any pending issues between District and Architect with respect to this Agreement are closed, whichever is later.

Audit Inspection of Records. At any time during the normal business hours and as often as DISTRICT may deem necessary, CONSULTANT shall make available to DISTRICT for examination at DISTRICT's place of business specified above, all data, records, investigation reports and all other materials respecting matters covered by this Agreement and CONSULTANT shall permit the DISTRICT to audit, and to make audits of all invoices, materials, payrolls, records of personnel and other data related to all matters covered by this Agreement.

Audit Inspection of Records. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least five (5) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, calculations, books and accounts, accounting records documenting its work under its Contract, and invoices, payrolls, timecards, records and all other data related to matters covered by this Contract. Consultant shall permit District to audit,

Audit Inspection of Records. The following provision applies to each Approved Service Order in addition to the requirements of Section 15 of this Agreement. The Director may require the Consultant to produce other records the Director reasonably determines are necessary to accurately audit the Consultant’s compliance with the requirements of this Agreement – including, but not limited to, determining compliance with labor and FAA requirements. If the Director requires the Consultant to produce other records, the Director must give the Consultant a reasonable period to produce such other records. If the Consultant does not produce the other records within the period fixed by the Director or within any extension of time granted by the Director, the Consultant must pay the City $25.00 each day that it is late in producing the other records.

Audit Inspection of Records. The following provision applies in addition to the requirements of Section 15 of this Agreement. The Director may require the Consultant to produce other records the Director reasonably determines are necessary to accurately audit the Consultant’s compliance with the requirements of this Agreement – including, but not limited to, determining compliance with FAA requirements. If the Director requires the Consultant to produce other records, the Director must give the Consultant a reasonable period to produce such other records. If the Consultant does not produce the other records within the period fixed by the Director or within any extension of time granted by the Director, the Consultant must pay the City a Delinquent Report Fee in an amount set forth in a resolution approved by the City Council each day that it is late in producing the other records.

Audit Inspection of Records. In order to ensure compliance with this and other provisions of this Lease, City reserves the right to inspect and audit records maintained by Contractor and van service provider sublessees in the performance of this Lease. These records include, but are not limited to, dispatch reports and other records of communications between van service providers and paratransit patrons. Contractor shall include language in each sublease requiring van service provider sublessees to allow inspection and auditing by City or its agents during normal business hours, and to maintain all records generated in the performance of this Lease and the Paratransit Program for a period of at least three (3) years after the end of the Lease term. Any violation of the provisions of this Section will be considered a material breach of the Lease and/or sublease and subject Contractor or sublessee to all remedies for breach available under law, including, but not limited to, termination of the Agreement. Contractor and its sublessees shall also permit any State or Federal agency having jurisdiction over the vehicles or City's compliance with the Paratransit Program to inspect and audit records, as provided in this section.

Audit Inspection of Records. Each party, including a permitted ---------------------------- sublicensee, shall keep full and accurate books and records of its Actual Costs, Net Sales, and any other expenses or disbursements relating to this Agreement. Each party shall permit the other party, at its own expense, to examine such books and records at any reasonable time.

Audit Inspection of Records. The Contractor and any Subcontractor shall retain complete and readily accessible records related in whole or in part to the Purchase Order, including, but not limited to, data, documents, reports, statistics, sub-agreements, leases, subcontracts, arrangements, other third party agreements of any type and supporting materials related to those records. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this Purchase Order for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto. Contractor shall provide sufficient access to the U.S. Secretary of Transportation, Comptroller General of the U.S., FTA, DOT Office of Inspector General, the State, MTS or any of their authorized representatives to inspect and audit records pertaining to the performance of this Purchase Order as reasonably may be required. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA.

Audit Inspection of Records. 12.1 Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services, except that all such items pertaining to hazardous materials shall be maintained for at least thirty (30) years. Such records include, but are not limited to, correspondence, internal memoranda, calculations, books and accounts, accounting records documenting its work under its Contract, and invoices, payrolls, records and all other data related to matters covered by this Contract. Consultant shall permit Port to audit, examine and make copies, excerpts and transcripts from such records. The State of California or any federal agency having an interest in the subject of Contract shall have the same rights conferred to Port by this section. Such rights shall be specifically enforceable. 12.2 The Consultant shall maintain full and adequate records in accordance with Port requirements to show the actual costs incurred by the Consultant in the performance of this Agreement. If such books and records are not kept and maintained by Consultant within a radius of fifty (50) miles from the offices of the Port at ▇▇▇ ▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇▇▇, Consultant shall, upon request of the Port, make such books and records available to the Port for inspection at a location within said fifty (50) mile