Common use of Audits of Records Clause in Contracts

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization, or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy any records as may be necessary to determine whether full and prompt payments to the Trust of all sums required are being made. Records to be examined shall be as deemed necessary by the Board of Trustees in accordance with the Trust Fund’s payroll inspection procedures. Employee records are to be maintained by the Employer for a period in accordance with State and Federal requirements. In the event that such an examination of such Employer’s records reveals that such Employer is not making full and prompt payments of all sums required to be paid by them to the Trust Funds, then such Employer shall pay to the Trust Funds such costs, including accountant fees, as may have been reasonably incurred in making such determination (including attorney’s fees and costs to compel compliance with an audit). Upon the written request of the Board of Trustees, or their duly authorized representative, such Employer may be requested to bring or send their records for auditing to the Trust Fund Office or to the office of the designated accountant. Whenever an employee appears on covered work as defined in this Agreement and they appear as an employee or subcontractor for other covered work on the Employer’s records, fringe benefits shall be paid. The hours due shall be computed at the rate of a Journeyperson’s wages per hour when lump sums have been paid, or on the labor portion of an itemized invoice. Any bonuses, safety incentive pay, expenses or sums of monies paid to an employee other than as provided by this Agreement shall be specifically identified in the Employer’s records and on the employee’s check.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization, or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy any records as may be necessary to determine whether full and prompt payments to the Trust of all sums required are being made. Records to be examined shall be as deemed necessary by the Board of Trustees in accordance with the Trust Fund’s payroll policy on auditpayroll inspection procedures. Employee records are to be maintained by the Employer for a period in accordance with State and Federal requirements. In the event that such an examination of such Employer’s records reveals that such Employer is not making full and prompt payments of all sums required to be paid by them to the Trust Funds, then such Employer shall pay to the Trust Funds such costs, including accountant fees, as may have been reasonably incurred in making such determination (including attorney’s fees and costs to compel compliance with an audit). Upon the written request of the Board of Trustees, or their duly authorized representative, such Employer may be requested to bring or send their records for auditing to the Trust Fund Office or to the office of the designated accountant. Whenever an employee appears on covered work as defined in this Agreement and they appear as an employee or subcontractor for other covered work on the Employer’s records, fringe benefits shall be paid. The hours due shall be computed at the rate of a Journeyperson’s wages per hour when lump sums have been paid, or on the labor portion of an itemized invoice. Any bonuses, safety incentive pay, expenses or sums of monies paid to an employee other than as provided by this Agreement shall be specifically identified in the Employer’s records and on the employee’s check.