Common use of Audits of Records Clause in Contracts

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy the following records: 1. Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, relatives, partners and joint ventures of the Employer. 3. The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s time records for each employee of Employer. 8. Records of each job involving application of paint or drywall taping by the Employer, to the extent that such records exist, including: (a) Name and address of owner of property where glazing work was done; (b) Street address where glazing work was performed; (c) Total payroll cost of each job; (d) Name and address of each person who performed glazing work on each job; and

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy the following records: 1. Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, relatives, partners and joint ventures of the Employer. 3. The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. Copies of all fringe benefit returns of Employer’s 's prepared for filing with the Trust Funds for each month. 5. Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s 's Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s 's time records for each employee of Employer. 8. Records of each job involving application of paint or drywall taping glazing by the Employer, to the extent that such records exist, including: (a) Name and address of owner of property where glazing ▇▇▇▇▇▇▇ work was done; (b) Street address where glazing work was performed; (c) Total payroll cost of each job; (d) Name and address of each person who performed glazing work on each job; and 9. Copies of Federal Forms W-2 prepared by the Employer for each employee and Federal Form W-3. 10. Disbursement Journal of the Employer. 11. Payroll Journal of the Employer. Employee records are to be maintained by the Employer for a period of at least four (4) years or in accordance with State and Federal requirements. In the event that such an examination of such Employer's records reveals that such Employer is not making full and prompt payments of all sums required to be paid by him/her to the Trust Funds, then such Employer shall pay to the Trust Funds such costs, including accountant fees, as may have been reasonably incurred in making such determination. Whenever an employee appears on work as defined in this Agreement and he/she appears as an employee or subcontractor for other work on the Employer's records, fringe benefits shall be paid. The hours due shall be computed at the rate of glaziers wages per hour when lump sums have been paid, or on the labor portion of an itemized invoice.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy the following records: 1. Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, relatives, partners and joint ventures of the Employer. 3. The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. Copies of all fringe benefit returns of Employer’s 's prepared for filing with the Trust Funds for each month. 5. Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s 's Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s 's time records for each employee of Employer. 8. Records of each job involving application of paint or drywall taping glazing by the Employer, to the extent that such records exist, including: (a) Name and address of owner of property where glazing ▇▇▇▇▇▇▇ work was done; (b) Street address where glazing work was performed; (c) Total payroll cost of each job; (d) Name and address of each person who performed glazing work on each job; and 9. Copies of Federal Forms W-2 prepared by the Employer for each employee and Federal Form W-3. 10. Disbursement Journal of the Employer. 11. Payroll Journal of the Employer. accordance with State and Federal requirements. In the event that such an examination of such Employer's records reveals that such Employer is not making full and prompt payments of all sums required to be paid by him/her to the Trust Funds, then such Employer shall pay to the Trust Funds such costs, including accountant fees, as may have been reasonably incurred in making such determination. Whenever an employee appears on work as defined in this Agreement and he/she appears as an employee or subcontractor for other work on the Employer's records, fringe benefits shall be paid. The hours due shall be computed at the rate of glaziers wages per hour when lump sums have been paid, or on the labor portion of an itemized invoice.