Award and Conclusion of Contract Clause Samples

Award and Conclusion of Contract. 5.6.1 Awarding the framework contract 5.6.2 Concluding the subsequent contract through a mini competition Procedure Stage 1: Enabel sends the approved Bills of quantities, technical drawings and technical specifications to shortlisted bidders per lot under the framework agreement with the request to submit a detailed work plan and financial proposal for the works within the deadline that will be communicated in the request. The contractors shall be required to attend a compulsory site visit and present a signed site visit certificate with the financial proposal. Stage 2: the contractors shall submit their detailed work plan and financial proposal within the deadline. The proposals that shall be assessed and an evaluation report will be drawn up based on the award criteria, setting out the reasons for choice of the contractor. Stage 3: An order form shall be drawn clearly stipulating the works to be carried out, duration for contract execution, approved Bills of quantities, technical drawings and technical specifications. All contractors shall be informed by email of the outcome of the procedure.

Award and Conclusion of Contract. 5.6.1 Awarding the framework agreement contract

Award and Conclusion of Contract. 36 5.6.1 Awarding the contract 36 5.6.2 Concluding the contract 36 6 Annexes 37 6.1 Technical documents 37 Tender Specifications – Procurement procedure reference UGA21003-10092

Award and Conclusion of Contract. 41 5.6.1 Awarding the framework agreement 41 The framework agreement will be awarded to the first two participants who have submitted the most economically advantageous tender. 41 5.6.2 Concluding the subsequent contract through a cascade procedure (without re-competition) 41 5.6.3. Concluding the subsequent contracts through mini-competition 42 6 Annexes 43 6.1 Technical documents 43

Award and Conclusion of Contract. ‌ 5.6.1 Awarding the framework agreement‌ For each lot, the contract will be awarded to the tenderer who has submitted the most advantageous tender after the contracting authority has verified the grounds for exclusion. In accordance with Art. 88 of the Royal Decree of 18 April 2017, the contract occurs through the notification to the selected tenderer of the approval of his tender. Notification is via e-mail. Notice though that in accordance with Art. 85 of the Law of 17 June 2016, there is no obligation for the contracting authority to award the procurement contract. The contracting authority may either decide not to award the procurement contract; either redo the procedure, if necessary through another award procedure. The contracting authority maintains the right to award only a certain lot or certain lots. So, the full contract agreement consists of a procurement contract awarded by Enabel to the chosen tenderer in accordance with: • These Tender Specifications and its annexes; • The approved offer of the contractor and all of its annexes; • The registered letter of notification of the award decision; • Any later documents that are accepted and signed by both parties, as appropriate. In an objective of transparency, Enabel undertakes to publish each year a list of recipients of its contracts. By introducing his tender, the successful tenderer declares that he agrees with the publication of the title of the contract, the nature and object of the contract, its name and location, and the amount of the contract. 5.6.2 Concluding the subsequent contract through a cascade procedure (without re- competition)‌ Awarding without re-competition is used when the methodological approach for the services to be performed are entirely defined and fixed by the contracting authority, and no original methodological contribution is expected from the service provider.

Award and Conclusion of Contract. 36 5.6.1 Awarding the contract 36 Tender Specifications – Procurement procedure reference UGA2001-10021 5.6.2 Concluding the contract 36 6.3.1 ADMINISTRATIVE PROPOSAL 37 6.3.2 TECHNICAL PROPOSAL 50 Section 4, ‘Specific contractual and administrative conditions’ of these Tender Specifications (CSC/Cahier Spécial des Charges) holds the specific administrative and contractual provisions that apply to this public contract by way of derogation from the Royal Decree of 14.01.2013 or as a complement or an elaboration thereof. These tender documents derogate from Art. 25-33 of the General Implementing Rules (see point 4.7 “Performance bond (Art. 25-33)”). This is motivated by the need to provide equal opportunity for local and international tenderers to participate with a view to increasing competition. 1 Technical Specifications

Award and Conclusion of Contract