Common use of Backup Documentation Clause in Contracts

Backup Documentation. The application for reimbursement must be accompanied by detailed backup documentation for all eligible expenses. At a minimum the documentation shall include, but is not limited to, the following. 1. A listing of all invoiced costs with vendors and payment dates. 2. Copies of paid invoices received from vendors for purchases of supplies and services and corresponding proof of payment such as cancelled checks or bank statements. 3. All purchases of vehicles shall be accompanied with “Vehicle Inventory Record” form. 4. All other asset purchases shall be accompanied with a “Capital Asset Purchase” form. 5. All reimbursements for staff time must include a verification of all hours billed, including copies of all applicable timecards or other time reporting documentation. 6. Such other documentation as PHOENIX or the FTA may require. 7. All reimbursements for indirect costs must be accompanied by an approved cost allocation plan on file with SUB-RECIPIENT’S cognizant federal agency.

Backup Documentation. The application for reimbursement must be accompanied by detailed backup documentation for all eligible expenses. At a minimum minimum, the documentation shall include, but is not limited to, include the following.: 1. A listing of all invoiced costs with vendors and payment dates. 2. Copies of paid invoices received from vendors for purchases of supplies and supplies/services and corresponding proof of payment payment, such as cancelled checks or bank statements. 3. All vehicle purchases of vehicles shall be accompanied with a “Vehicle Inventory Record” formRecord Form.” 4. All other asset purchases shall be accompanied with a “Capital Asset Purchase” formPurchase Form.” 5. All reimbursements for staff time must include a verification of all hours billed, including copies of all applicable timecards or other time reporting documentation. 6. Such other documentation as PHOENIX or the FTA may require. 7. All reimbursements for indirect costs must be accompanied by an An approved cost allocation plan on file with SUB-RECIPIENT’S ’s cognizant federal agencyagency (for all reimbursements of indirect costs).