Backup Documentation Sample Clauses

Backup Documentation. Have you included documentation that shows payment was made for each of the approved budget categories you are requesting reimbursement for? For the Grant and Match shares, the following documentation is considered necessary backup. Be sure to clearly label each invoice with what is applied to the Grant and what is Match. If a portion is covered by another grant, be sure to make note of that as well.

Backup Documentation. The application for reimbursement must be accompanied by detailed backup documentation for all eligible expenses. At a minimum the documentation shall include, but is not limited to, the following. 1. A listing of all invoiced costs with vendors and payment dates. 2. Copies of paid invoices received from vendors for purchases of supplies and services and corresponding proof of payment such as cancelled checks or bank statements. 3. All purchases of vehicles shall be accompanied with “Vehicle Inventory Record” form. 4. All other asset purchases shall be accompanied with a “Capital Asset Purchase” form. 5. All reimbursements for staff time must include a verification of all hours billed, including copies of all applicable timecards or other time reporting documentation. 6. Such other documentation as PHOENIX or the FTA may require. 7. All reimbursements for indirect costs must be accompanied by an approved cost allocation plan on file with SUB-RECIPIENT’S cognizant federal agency.

Backup Documentation. The application for reimbursement must be accompanied by detailed backup documentation for all eligible expenses. At a minimum the documentation shall include, but is not limited to, the following. 1. A listing of all invoiced costs with vendors and payment dates. 2. Copies of paid invoices received from vendors for purchases of supplies and services. 3. All purchases of vehicles shall be accompanied with “Vehicle Inventory Record” form. 4. All other asset purchases shall be accompanied with a “Capital Asset Purchase” form.

Backup Documentation. The original invoice shall be in the format approved by Chemonics, and sent in a hard-copy format with copies of the following backup documentation attached: • Copies of time records for all staff being billed in the period covered by the invoice. • All other direct reimbursable costs (expenses) including travel, transportation, subsistence, communications, reproduction (must be supported by itemised bills, invoices, or receipts) as specified in the schedule of expenses set out above. • Any other supporting information or evidence as reasonably requested by Chemonics from time to time.

Backup Documentation. (a) Attached as Annex B hereto are the legal opinions, certificates, and other documents that the Plan Administrator, pursuant to Section 2.5 of the Trust Agreement, in its reasonable discretion, deems necessary or appropriate in connection with the transactions contemplated by this Agreement (including, without limitation, the transfer of the Transferred Interest) (collectively, the “Backup Documentation”). Such Backup Documentation consists of the following legal opinions, certificates and other documents: (i) a legal opinion to the effect that it is not necessary in connection with the transactions contemplated by this Agreement (including, without limitation, the transfer of the Transferred Interest) to register the Transferred Interest under the Securities Act of 1933, as amended; (ii) a “Blue Sky Memorandum” regarding any and all state securities laws applicable to the transactions contemplated by this Agreement (including, without limitation, the transfer of the Transferred Interest); and (iii) such other legal opinions, certificates and other documents as the Plan Administrator, in its reasonable discretion, may deem necessary or appropriate; in each case, in form and substance reasonably satisfactory to the Plan Administrator. (b) In accordance with Section 2.5 of the Trust Agreement, Transferor and Transferee have provided the Backup Documentation to the Plan Administrator at least five (5) days prior to the Effective Transfer Date.

Backup Documentation. The application for reimbursement must be accompanied by detailed backup documentation for all eligible expenses. At a minimum, the documentation shall include the following. 1. A listing of all invoiced costs with vendors and payment dates. 2. Copies of paid invoices received from vendors for purchases of supplies and services and corresponding proof of payment such as cancelled checks or bank statements. 3. Either an approved cost allocation plan on file with SUBRECIPIENT’S cognizant federal agency or an acknowledgement in writing that SUBRECIPIENT will use of the 10% De Minimis Rate (in accordance with 2 CFR Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”) for all allowable indirect costs that are eligible for reimbursement. 4. Such other documentation as PHOENIX or FTA may require, including any reports mandated by Exhibit C, which is attached to this Agreement and incorporated by reference.

Backup Documentation. All backup documentation for time and materials, whether recipient staff costs, prime contractor or subcontractor, must include the person, the day they worked, the hours each day, the rate of pay, total cost, and the activity being performed.

Backup Documentation. [ ] [ ] -[ ] Backup documentation, including, without limitation, payroll records, receipts, bills and invoices, are not required to be submitted with quarterly or final invoices unless requested by COUNTY. [ ] [ ] -[ ] For Fiscal Years 20[ ]-20[ ] through 20[ ]-20[ ] [ ] [ ] -[ ] [ ] [ ] -[ ] For Fiscal Years 20[ ]-20[ ] through 20[ ]-20[ ] CONTRACTOR shall prepare and submit all quarterly and final project reports in accordance with the following reporting guidelines in order to ensure compliance with any and all applicable local, state and federal laws, regulations and standards.

Backup Documentation. All invoices shall include appropriate documentation such as invoices, personnel breakdown, etc. Each payment made by the Contractor must include a corresponding proof of payment in the form of either a receipt, bank statement or cancelled check. The State has the right to ask for any additional information needed in order to submit payment.