Common use of Backup Documentation Clause in Contracts

Backup Documentation. The application for reimbursement must be accompanied by detailed backup documentation for all eligible expenses. At a minimum, the documentation shall include the following. 1. A listing of all invoiced costs with vendors and payment dates. 2. Copies of paid invoices received from vendors for purchases of supplies and services and corresponding proof of payment such as cancelled checks or bank statements. 3. Either an approved cost allocation plan on file with SUBRECIPIENT’S cognizant federal agency or an acknowledgement in writing that SUBRECIPIENT will use of the 10% De Minimis Rate (in accordance with 2 CFR Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”) for all allowable indirect costs that are eligible for reimbursement. 4. Such other documentation as PHOENIX or FTA may require, including any reports mandated by Exhibit C, which is attached to this Agreement and incorporated by reference.