Common use of Billing and Invoices Clause in Contracts

Billing and Invoices. 1. Orders will be placed against this BPA via SF 1449’s sent by e-mail to vendor. 2. Unless otherwise agreed to, all call orders under this BPA must include, at a minimum, the following information: (a) Name of Contractor; (b) BPA Number; (c) Task Order/Delivery Order Number; (d) Obligation Number; (e) Date of Purchase; (f) Quantity, Unit Price, and Extension of Each Item; (g) Description of Services (tasks and deliverables if applicable); and (h) Period of Performance (if applicable) (i) Date of Delivery (if applicable) 3. The requirements of a proper invoice will be specified in the 1449 of each order. Invoices will be submitted to the address specified within the task order/delivery order issued against this BPA on the SF1449. In the event of an inconsistency between the provisions of this BPA and the contractor’s invoice, the provisions of this BPA will take precedence. 4. Inspection and acceptance shall be accomplished as follows for all supplies and services furnished under any resulting order hereby designate a Point of Contact (POC) in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice to the address in block 18a on page 1, of the SF1449. If the invoice is incomplete or inaccurate, the invoice will not be processed. 5. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. “Approved-for-payment” invoices will be submitted to the payment address specified on each individual order issued under this BPA. 6. Ensure each invoice contains the obligation number associated with each order. The obligation number is different than the order number. 7. Each invoice shall list FSS price and discount price for each line item on call order.

Billing and Invoices. 1. Orders will be placed against this BPA via SF 1449’s sent (a) In the event that a Select Patient approaches the Hospital for availing of the Healthcare Services provided by e-mail to vendor. 2. Unless otherwise agreed to, all call orders under this BPA must include, at a minimumthe Hospital, the Concessionaire shall, before hospitalising and/or commencing any treatment or diagnosis on such Select Patient, prepare an interim invoice (Interim Invoice) with the following informationdetails: (i) details of Healthcare Services availed by the Select Patient; and (ii) estimated cost of providing such Healthcare Services, calculated at the prevailing rates published by the Hospital. The Concessionaire shall, within 7 (seven) hours of the Select Patient approaching the Hospital prepare and submit the Interim Invoice to the Independent Panel for review and approval. The Independent Panel shall, within 24 (twenty four) hours of receipt of the Interim Invoice, review and either, in writing, approve or reject the Interim Invoice. Upon receipt of approval of the Interim Invoice, the Concessionaire shall immediately hospitalise the Select Patient and commence the diagnosis or treatment, as the case may be, of his ailment. In the event that the Independent Panel rejects the Interim Invoice, it shall provide the reasons for rejection and upon receipt of notice of such rejection the process for preparing, submitting and approving the Interim Invoice as set out in this Clause 30.7 (a) Name shall apply in relation to the new Interim Invoice that shall be prepared by the Concessionaire. Further, in the event that Independent Panel fails to either approve or reject the Interim Invoice within the prescribed time, such Interim Invoice shall be deemed to have been approved and the Concessionaire shall immediately hospitalise the Select Patient and commence the diagnosis or treatment, as the case may be, of Contractor;his ailment. (b) BPA Number;In the event that during the treatment and/or diagnosis being conducted on the Select Patient, the specialists treating the Select Patient are of the opinion that additional Healthcare Services are to be provided apart from those mentioned in the Interim Invoice, the Concessionaire shall submit to the Independent Panel a revised Interim Invoice with the details of the new Healthcare Services availed, in accordance with Clause 30.7(a) above. Such Interim Invoice shall be reviewed by the Independent Panel and be dealt with in accordance with the provisions of Clause 30.7(a) above. (c) Task Order/Delivery Order Number;Commencing from the month following the month in which COD of the Hospital occurs, the Concessionaire shall, by the 5th (fifth) day of such and each succeeding month (or, if such day is not a business day, the immediately following business day), submit in triplicate to the Authority and Escrow Bank, the Interim Invoice approved by the Independent Panel in accordance with Clause 30.7 (a) or (b), as the case may be, (the Monthly Invoice) signed by the authorised signatory of the Concessionaire to be paid by the Authority to the Concessionaire in respect of the immediately preceding month in accordance with the provisions of this Agreement. (d) Obligation Number;The Concessionaire shall, with each Monthly Invoice submit, (i) a certificate that the amounts claimed in the invoice are correct and in accordance with the provisions of the Agreement; (ii) proof of cost of Healthcare Package for the period billed; (iii) detailed calculations of the costs to be reimbursed in accordance with the Annual Budgetary Allocation Notification for Select Patients or the Minimum Budget, as the case may be, payment recovered under the Annual Budgetary Allocation Notification for Select Patients or of the Minimum Budget, if any; and (iv) details in respect of discount and/or interest; (v) the net amount payable under the Monthly Invoice; and (vi) original copy of the Authorisation Certificates for the Select Patients. (e) Date Within 30 (thirty) days of Purchase; (f) Quantity, Unit Price, and Extension of Each Item; (g) Description of Services (tasks and deliverables if applicable); and (h) Period of Performance (if applicable) (i) Date of Delivery (if applicable) 3. The requirements receipt of a proper invoice will be specified Monthly Invoice, the Escrow Bank shall verify it for any apparent error such as mathematical miscalculations or any errors in light of the 1449 of each order. Invoices will be documents submitted to by the address specified within the task order/delivery order issued against this BPA on the SF1449Concessionaire in accordance with Clause 30.7 (d) above. In the event that the Escrow Bank notifies any error in writing to the Concessionaire within the time period mentioned above, the Concessionaire shall immediately rectify such error and re-issue the Monthly Invoice by no later than 3 (three) days of an inconsistency between receipt of notification of such error from the provisions Escrow Bank. The process set out in this Clause 30.7 (d) shall then apply to any re-issued Monthly Invoice. In the event that the Escrow Bank does not notify within 30 (thirty) days of this BPA receipt of the Monthly Invoice, such Monthly Invoice shall be deemed to have been accepted by the Escrow Bank and the contractor’s Escrow Bank shall make the payment of the amounts claimed under such invoice, the provisions of this BPA will take precedence. 4. Inspection and acceptance shall be accomplished as follows for all supplies and services furnished under any resulting order hereby designate a Point of Contact (POC) in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice through electronic transfer, to the address in block 18a on page 1, designated bank account of the SF1449. If the invoice is incomplete or inaccurate, the invoice will not be processedConcessionaire. 5. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. “Approved-for-payment” invoices will be submitted to the payment address specified on each individual order issued under this BPA. 6. Ensure each invoice contains the obligation number associated with each order. The obligation number is different than the order number. 7. Each invoice shall list FSS price and discount price for each line item on call order.