Common use of CALL OFF CONTRACT AWARD PROCEDURES Clause in Contracts

CALL OFF CONTRACT AWARD PROCEDURES. 6.1 If the Authority decides to source Services through this Framework Agreement and all the terms and conditions are not specified in this Framework Agreement then it may follow a mini-competition procedure. 6.2 The Authority when ordering Services via a mini-competition procedure under the Framework Agreement shall:- 6.2.1.1.1 identify the relevant Services Framework Lot which its Services requirements fall into; 6.2.1.1.2 identify the Services Framework Providers capable of performing the Call-Off Contract for the Services requirements; 6.2.1.1.3 supplement and refine the Call-Off Contract only to the extent permitted by and in accordance with the requirements of the Public Contracts Regulations (S.I. 2006 No. 5 “the Regulations”); 6.2.1.1.4 invite tenders by conducting a mini-competition for its Services requirements in accordance with the Regulations and in particular:- (a) consult in writing the Services Framework Providers capable of performing the Call-Off Contract for the Services requirements and invite them within a specified time limit to submit a tender in writing for each specific contract to be awarded; (b) set a time limit for the receipt by it of the tenders which takes into account factors such as the complexity of the subject matter of the contract and the time needed to submit tenders; and (c) keep each tender confidential until the expiry of the time limit for the receipt by it of tenders; 6.2.1.1.5 the Authority shall award each Call-Off Contract to the Provider that has submitted the best bid based on the Competed Services Award Criteria and award its Services requirements by placing an Order with the successful Provider which:- (a) states the Scope of Service; (b) identifies the Services Framework Lot or Services Framework Lots for which the award is made; (c) states the price payable for the Competed Services requirements in accordance with the bid submitted by the successful Provider; and (d) incorporates the Call-Off Contract applicable to that Services Framework Lot as modified by any Additional Terms pre advertised in the Services requirements for that Call-off Contract. 6.3 The Provider agrees that all tenders submitted by the Provider in relation to a mini competition held pursuant to this Clause 6 shall remain open for acceptance for ninety (90) days (or such other period specified in the invitation to tender issued by the Authority in accordance with the Ordering Procedure). 6.4 Notwithstanding the fact that the Authority has followed the procedure set out above in this Clause 6 the Authority shall be entitled at all times to decline to make an award for its Services requirements. Nothing in this Framework Agreement shall oblige the Authority to place any Order for Services.

CALL OFF CONTRACT AWARD PROCEDURES. 6.1 If the Authority decides to source Services through this Framework Agreement and all the terms and conditions are not specified in this Framework Agreement then it may follow a mini-competition procedure. 6.2 The Authority when ordering Services via a mini-competition procedure under the Framework Agreement shall:- 6.2.1.1.1 identify the relevant Services Framework Lot which its Services requirements fall into; 6.2.1.1.2 identify the Services Framework Providers Contractors capable of performing the Call-Off Contract for the Services requirements; 6.2.1.1.3 supplement and refine the Call-Off Contract only to the extent permitted by and in accordance with the requirements of the Public Contracts Regulations (S.I. 2006 No. 5 “the Regulations”); 6.2.1.1.4 invite tenders by conducting a mini-competition for its Services requirements in accordance with the Regulations and in particular:- (a) consult in writing the Services Framework Providers Contractors capable of performing the Call-Off Contract for the Services requirements and invite them within a specified time limit to submit a tender in writing for each specific contract to be awarded; (b) set a time limit for the receipt by it of the tenders which takes into account factors such as the complexity of the subject matter of the contract and the time needed to submit tenders; and (c) keep each tender confidential until the expiry of the time limit for the receipt by it of tenders; 6.2.1.1.5 the Authority shall award each Call-Off Contract to the Provider Contractor that has submitted the best bid tender response based on the Competed Services Award Criteria and award its Services requirements by placing an Order with the successful Provider Contractor which:- (a) states the Scope of Service; (b) identifies the Services Framework Lot or Services Framework Lots for which the award is made; (c) states the price payable for the Competed Services requirements in accordance with the bid tender response submitted by the successful ProviderContractor; and (d) incorporates the Call-Off Contract applicable to that Services Framework Lot as modified by any Additional Terms pre advertised in the Services requirements for that Call-off Contract. 6.3 The Provider Contractor agrees that all tenders tender responses submitted by the Provider Contractor in relation to a mini competition held pursuant to this Clause 6 shall remain open for acceptance for ninety (90) days (or such other period specified in the invitation to tender issued by the Authority in accordance with the Ordering Procedure). 6.4 Notwithstanding the fact that the Authority has followed the procedure set out above in this Clause 6 the Authority shall be entitled at all times to decline to make an award for its Services requirements. Nothing in this Framework Agreement shall oblige the Authority to place any Order for Services.