Common use of Change Control Board Clause in Contracts

Change Control Board. Parties agree to support as a governing body the Change Control Board (CCB) consisting of members and those providers contracted to provide Support Services for the system, whose collective responsibility and authority is to review, evaluate and approve functional and technical change requests (CRs) for the system. It is understood by Parties, that the CEC defines the collective scope of responsibility and authority for the CCB and establishes financial and other limits within which the CCB can act without further CEC review and approval. Parties agree that the voting representatives of the CCB are empowered by their organization with the authority to make decisions on all matters coming before the CCB within those limits. Parties agree that the CCB is comprised of one (1) voting representative for each member and provider. Parties also agree that final approval of CRs is only required by impacted members and providers, but participation in reviews and evaluations are the responsibility of all representatives. In support of the CCB, each Party agrees that the CEC representative for their state will designate one (1) primary representative and at least one (1) backup representative to the CCB. The Parties agree that the representative’s responsibilities to the CCB will take priority over their responsibilities outside of the Consortium. Parties acknowledge that the Consortium has established and documented as part of the SOP a change management process which all members and providers are required to support and follow in order to participate or provide service to the Consortium. Each Party further acknowledges that essential to this process is that ownership and responsibility for approval of CRs can only reside with a member. Parties agree that the PMO is responsible for monitoring and reporting on the performance of the CCB to the CEC, and may at its own discretion, or upon request by a voting representative, schedule a formal CCB meeting which all voting members are required to attend to address departures from SOP. It is agreed by all Parties that when disposition of CRs by the CCB is not possible, a risk item will be recorded, and when approval is unattainable or outside of established limits, an escalation to the CEC will occur.