Client Determination. The Sub-Recipient shall begin taking applications for EHEAP services upon execution of this contract and continue taking applications until the contract expires or funds are exhausted. The Sub-Recipient shall not accept applications when funds are exhausted for a particular time period. The Sub-Recipient shall: a. Provide assistance to elders in completing AAAPP-provided applications for assistance and determining eligibility; b. Ensure that no one is excluded from program participation on the grounds of race, color, national origin, sex, or age, and ensure that such persons shall not be subjected to discrimination under any activity funded in whole or in part with these funds; c. Treat homeowners and those who rent equitably under this contract; d. Calculate the income eligibility of the elder by using the past thirty (30) days earnings for all occupants of the household annualized or the elder’s current economic situation and reference the current year Sources of Income (Attachment XVI) to determine what is considered allowable income. The Sub-Recipient shall proceed as follows: (1) Total household income cannot exceed one hundred fifty percent (150%) of the current Federal Poverty Income Guidelines (Attachment XIV), unless the household is determined categorically eligible; and (2) Obtain a written self-declaration from any household members aged eighteen (18) years or older claiming zero income. The self-declarations must be completed and signed by the household member who is claiming zero income. e. Determine if all or part of the elder’s utility costs are paid directly (utility reimbursement) or indirectly (utility allowance) by the government if the elder lives in government-subsidized housing. The Sub- Recipient shall proceed as follows: (1) If total home heating or cooling costs are included in the rent and the elder has no obligation to pay any portion of the costs, then the elder is not eligible for assistance; and (2) If there is a Florida Section 8 (Housing Choice Voucher Program) or a Public Housing Authority (PHA) Program energy subsidy available to the elder during the period covered by the utility bill, then the elder is only eligible for partial assistance. The energy subsidy for the period covered by the utility bill must be subtracted from the allowable EHEAP benefit calculated for the household. f. Use program qualification approvals or notifications from TANF, SSI, or SNAP to document household size and income of elders, or to determine and document categorical eligibility to receive EHEAP benefits. The benefit level to be provided to elders receiving TANF, SSI, and SNAP shall be the same as that provided to other qualified elders; g. Obtain a signed statement of maintenance from the elder explaining how basic living expenses (i.e., food, shelter, and transportation) are being provided if the total household income is less than fifty percent (50%) of the current federal poverty guidelines and no one in the household is receiving SNAP; h. Ensure elders receive no more than one approved crisis assistance benefit during the cooling season, April 1 through September 30, and one approved crisis assistance benefit during the heating season, October 1 through March 31. The Sub-Recipient shall proceed as follows: (1) Crisis assistance benefit may consist of payment of more than one energy obligation, per heating and cooling season, for a household to resolve a single crisis, thus allowingfor: (i) The purchase or repair of fans, blankets, air conditioners, and/or portable heaters in addition to heating/cooling bill assistance, that combined does not exceed the maximum crisis; and (ii) Crisis situations which may involve a heater or air conditioner that is powered by both gas and electricity, in which case both energy obligations are eligible for a crisis benefit payment that combined does not exceed the maximum crisis benefit. (2) Water, sewer, garbage, and fire, etc. charges may not be paid; (3) Repair or replacement of a heating/cooling unit is allowable, provided any required installation or repair work is completed by a licensed contractor; (4) Deposits to connect or restore energy are allowable; (5) Late fees, disconnect fees, and reconnect fees are allowable; (6) Charges from a previous account held by the elder that is now closed areallowable; (7) Payment to landlord when utility costs are included in the elder’s rent is allowable; and (8) Payment for temporary emergency shelter is allowable if due to an energy-relatedcrisis. i. In no case shall the Sub-Recipient be required to incur costs in excess of the full contract amount to provide services to the clients.
Appears in 1 contract
Sources: Standard Contract
Client Determination. The Sub-Recipient shall begin taking applications for EHEAP services upon execution of this contract and continue taking applications until the contract expires or funds are exhausted. The Sub-Recipient shall not accept applications when funds are exhausted for a particular time period. The Sub-Recipient shall:
a. Provide assistance to elders in completing AAAPP-provided applications for assistance and determining eligibility;
b. Ensure that no one is excluded from program participation on the grounds of race, color, national origin, sex, or age, and ensure that such persons shall not be subjected to discrimination under any activity funded in whole or in part with these funds;
c. Treat homeowners and those who rent equitably under this contract;
d. Calculate the income eligibility of the elder by using the past thirty (30) days earnings for all occupants of the household annualized or the elder’s current economic situation and reference the current year Sources of Income (Attachment XVI) to determine what is considered allowable income. The Sub-Recipient shall proceed as follows:
(1) Total household income cannot exceed one hundred fifty percent (150%) of the current Federal Poverty Income Guidelines (Attachment XIV), unless the household is determined categorically eligible; and
(2) Obtain a written self-declaration from any household members aged eighteen (18) years or older claiming zero income. The self-declarations must be completed and signed by the household member who is claiming zero income.
e. Determine if all or part of the elder’s utility costs are paid directly (utility reimbursement) or indirectly (utility allowance) by the government if the elder lives in government-subsidized housing. The Sub- Recipient shall proceed as follows:
(1) If total home heating or cooling costs are included in the rent and the elder has no obligation to pay any portion of the costs, then the elder is not eligible for assistance; and
(2) If there is a Florida Section 8 (Housing Choice Voucher Program) or a Public Housing Authority (PHA) Program energy subsidy available to the elder during the period covered by the utility bill▇▇▇▇, then the elder is only eligible for partial assistance. The energy subsidy for the period covered by the utility bill ▇▇▇▇ must be subtracted from the allowable EHEAP benefit calculated for the household.
f. Use program qualification approvals or notifications from TANF, SSI, or SNAP to document household size and income of elders, or to determine and document categorical eligibility to receive EHEAP benefits. The benefit level to be provided to elders receiving TANF, SSI, and SNAP shall be the same as that provided to other qualified elders;
g. Obtain a signed statement of maintenance from the elder explaining how basic living expenses (i.e., food, shelter, and transportation) are being provided if the total household income is less than fifty percent (50%) of the current federal poverty guidelines and no one in the household is receiving SNAP;
h. Ensure elders receive no more than one approved crisis assistance benefit during the cooling season, April 1 through September 30, and one approved crisis assistance benefit during the heating season, October 1 through March 31. The Sub-Recipient shall proceed as follows:
(1) Crisis assistance benefit may consist of payment of more than one energy obligation, per heating and cooling season, for a household to resolve a single crisis, thus allowingfor:
(i) The purchase or repair of fans, blankets, air conditioners, and/or portable heaters in addition to heating/cooling bill ▇▇▇▇ assistance, that combined does not exceed the maximum crisis; and
(ii) Crisis situations which may involve a heater or air conditioner that is powered by both gas and electricity, in which case both energy obligations are eligible for a crisis benefit payment that combined does not exceed the maximum crisis benefit.
(2) Water, sewer, garbage, and fire, etc. charges may not be paid;
(3) Repair or replacement of a heating/cooling unit is allowable, provided any required installation or repair work is completed by a licensed contractor;
(4) Deposits to connect or restore energy are allowable;
(5) Late fees, disconnect fees, and reconnect fees are allowable;
(6) Charges from a previous account held by the elder that is now closed areallowable;
(7) Payment to landlord when utility costs are included in the elder’s rent is allowable; and
(8) Payment for temporary emergency shelter is allowable if due to an energy-relatedcrisis.
i. In no case shall the Sub-Recipient be required to incur costs in excess of the full contract amount to provide services to the clients.
Appears in 1 contract
Sources: Standard Contract