Common use of College Email Clause in Contracts

College Email. Where email is provided, it is for academic and professional use only. The College’s email system can be accessed from both the college computers, and via the internet from any computer. Wherever possible, all college related communication must be via the college email address. The sending of emails is subject to the following rules:  Must not include offensive or abusive language.  Emails or attachments of a pornographic, illegal, violent, sexist or racist nature (received or sent) are not permitted and could result in prosecution.  Sending of attachments which contain copyright material to which the College does not have distribution rights is not permitted.  Do not forward emails with email contacts included or ‘reply to all’ if not relevant to the communication to ensure email address data is kept secure.  The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider.  Learners must immediately tell a designated member of staff if they receive offensive or abusive communication and this will be recorded under our Safeguard system and the appropriate actions taken if necessary under the College’s Safeguarding Policy.  College email addresses and other official contact details will not be used for setting up personal social media accounts.  Where possible emails must not contain personal opinions about other individuals, e.g. other staff members or learners. Descriptions of individuals must be kept in a professional and factual manner.  Learner email accounts are not able to contact anyone outside of the College’s systems, they are for the sole purpose of communicating within the College.

College Email. Where email is provided, it is for academic and professional use only. The College’s email system can be accessed from both the college computers, and via the internet from any computer. Wherever possible, all college related communication must be via the college email address. The sending of emails is subject to the following rules:  • Must not include offensive or abusive language.  • Emails or attachments of a pornographic, illegal, violent, sexist or racist nature (received or sent) are not permitted and could result in prosecution.  • Sending of attachments which contain copyright material to which the College does not have distribution rights is not permitted.  • Do not forward emails with email contacts included or ‘reply to all’ if not relevant to the communication to ensure email address data is kept secure.  • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider.  • Learners must immediately tell a designated member of staff if they receive offensive or abusive communication and this will be recorded under our Safeguard system and the appropriate actions taken if necessary under the College’s Safeguarding Policy.  • College email addresses and other official contact details will not be used for setting up personal social media accounts.  • Where possible emails must not contain personal opinions about other individuals, e.g. other staff members or learners. Descriptions of individuals must be kept in a professional and factual manner.  • Learner email accounts are not able to contact anyone outside of the College’s systems, they are for the sole purpose of communicating within the College.