Common use of Compensation and Voucher Payment Clause in Contracts

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. (1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to. (2) A training roster in MERIT must be completed prior to submitting invoices. c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. e. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. f. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by the Contractor. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Substitute Hours 1 Cost $1,708,896.06 $1,708,896.06 2. Substitute Pool Support 12 Monthly $34,320.32 $411,843.84 3. Reports and Analysis 12 Monthly $5,641.67 $67,700.04 4. Substitute Training 1 Cost $275,840.00 $275,840.00 $35/hour 5. Substitute Pool Software 1 Cost $34,780.00 $34,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report Jun 30, 2025 Due on the 15th of each month Completed and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit BThe Contractor may bill monthly but not less often than quarterly for actual expenditures specifically related to the performance of this Contract, Budget and shall not to exceed the total budgeted amount set forth in Exhibit B. Documents and reports will be reviewed by DCYF prior B Budget. The Contractor must keep back-up documentation of all costs related to paymentperformance of this Contract. b. Each voucher Payment of the properly completed invoice will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description approved upon receipt of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed.following: (1) Invoicing for training must include a spreadsheet indicating participant nameReceipt and approval of all deliverables specified in Exhibit A Statement of Work, STARS ID when available on or an application for a STARS ID, training name, training hours completed, and which program before the participant is period of time being charged to.billed for; and, (2) A training roster in MERIT completed Budget Expense Detail Report. DCYF approves the Contractor’s use of their internal Budget Expense Detail Report. This report must be completed prior submitted with the Invoice. DCYF reserves the right to submitting invoicesrequest additional back-up documentation to substantiate charges on the Expense Report or A-19. c. Support documentation, as outlined in this contract, will be submitted for If DCYF review along is not satisfied with the invoice and will be processed once all performance of work required documentation has been receivedunder Exhibit A: Statement of Work, DCYF reserves the right to refuse to pay full compensation for services billed by the Contractor. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. e. Additional support documentation may be requested by DCYF Travel reimbursements made directly to process payment. DCYF will advise the Contractor for services in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. f. Travel covered to meet the deliverables of this contract shall Contact cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall only receive compensation for travel expenses at current state travel reimbursement rates and must follow in accordance with the State of Washington State Office of Financial Management Travel LawsRegulations. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF e. When the lowest available lodging rate exceeds the current state travel reimbursement rates, an exception can be made and when pre-approved in writing by Programmatic Director(s), documented, and available for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities audit review. Travelers must be recorded prudent when planning and submitted monthlyconducting essential business travel, as described ensuring they select travel alternatives that are the most economical. Appropriately planning must take place to avoid unnecessary travel in section 11 Reports. i. If DCYF is not satisfied with the performance of workwork assignments, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by the Contractorseeking alternatives such as teleconference calls, video and web collaboration and conferencing. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Substitute Hours Contractor Personnel 1 Cost $1,708,896.06 72,638.43 $1,708,896.06 72,638.43 2. Substitute Pool Support 12 Monthly Office Supplies and Technology 1 Cost $34,320.32 6,167.00 $411,843.84 6,167.00 3. Reports and Analysis 12 Monthly Trainer Travel 1 Cost $5,641.67 0.00 $67,700.04 0.00 4. Substitute Training Venues 1 Cost $0.00 $0.00 5. Training Meals 1 Cost $0.00 $0.00 6. Training Materials 1 Cost $5,202.00 $5,202.00 7. Regional PFAN or SFAN: Individual Level 1 Cost $2,500.00 $2,500.00 8. Regional FAN: Individual Level 2 Training 1 Cost $275,840.00 0.00 $275,840.00 $35/hour 50.00 9. Substitute Pool Software Indirect Rate 1 Cost $34,780.00 8,400.74 $34,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 8,400.74 Total: $2,873,918.93 94,908.17 Contract Maximum: $94,908.17 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report Jun 30, 2025 Due on SFY22 FAN Programming Budget and Calendar No Date See attachment for programming and date detail Implement trainings and communities of practices throughout the 15th of each month Completed and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challengesyear.

Compensation and Voucher Payment. a. Compensation is Deliverable based, Contractor will be based on a payment schedule as described paid the amount shown in Exhibit BB Budget when each Deliverable is complete, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed accepted by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completedDCYF. (1) Invoicing Contractor will charge a fixed price of $10.75 per Applicant for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged toin state (Washington) Applicants. (2) A training roster in MERIT must Contractor will charge a fixed price of $17.95 per Applicant for each out-of-state Applicant. b. The Contractor shall submit invoices using the A-19 Invoice Voucher. Consideration for services rendered shall be payable upon receipt by DCYF of properly completed prior invoices which shall be submitted by the Contractor not more often than monthly. (1) The invoices shall describe and document to submitting invoicesDCYF' satisfaction a description of the services performed, identity of the Applicants fingerprinted, and fees charged. c. Support documentationContractor will absorb all implementation and start-up costs, as outlined in this contract, will be submitted including the cost of equipment and any/all necessary interface development to ensure connectivity to BCS and WSP AFIS system for DCYF review along with the invoice and will be processed once all required documentation has been receivedelectronic submission of fingerprint based criminal history background checks. d. If full documentation has not been receivedThe Contractor will be responsible for all one-time and recurring connection fees (e.g. setup fee within the gateway server housed at the state's designated location, DCYF will process payment for deliverables where all support documents were providedongoing telephone charges, etc.); e. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing shall be responsible for all costs associated with resubmission of fingerprints that are rejected due to meet the requirements operator error, errors of the DCYF.technique, or due to fingerprinting equipment deficiencies; f. Travel covered to meet the deliverables The Contractor shall be responsible for any costs or fees as a result of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.aspquality deficiencies, such as electronically transmitting re-submitted prints. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by the Contractor. WASHINGTON STATE DCYF Contract Number: 2523-1028 1076 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 1,270,000.00 From-To:07/01/2024To:07/01/2022-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 06/30/2023 1. Substitute Hours Electronic Fingerprinting Services 1 Cost Sum $1,708,896.06 1,270,000.00 $1,708,896.06 21,270,000.00 1.1. Substitute Pool Support 12 Monthly Child Care Employee-In State (Washington) Applicants Each $34,320.32 10.75 $411,843.84 30.00 1.2. Reports and Analysis 12 Monthly Child Care Volunteer-In State (Washington) Applicants Each $5,641.67 10.75 $67,700.04 40.00 1.3. Substitute Training 1 Cost Head Start Employee-In State (Washington) Applicants Each $275,840.00 10.75 $275,840.00 0.00 1.4. Head Start Volunteer-In State (Washington) Applicants Each $35/hour 510.75 $0.00 2.1. Substitute Pool Software 1 Cost Child Care Employee-Out of State Applicants Each $34,780.00 17.95 $34,780.00 60.00 2.2. Administrative Fee 1 Cost Child Care Volunteer-Out of State Applicants Each $374,858.99 17.95 $374,858.99 0.00 2.3. Head Start Employee-Out of State Applicants Each $17.95 $0.00 2.4. Head Start Volunteer-Out of State Applicants Each $17.95 $0.00 Total: $2,873,918.93 1,270,000.00 Contract Maximum: $1,270,000.00 State Funds $1,270,000.00 WASHINGTON STATE DCYF Contract Number: 2523-1028 1076 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 1,270,000.00 From-To:07/01/2024To:07/01/2022-06/30/2025 06/30/2023 1.00 Monthly Report Jun 30Quarterly Meeting No Date Quarterly a. Contractor shall participate in quarterly or, 2025 Due on the 15th upon DCYF request, monthly meetings with DCYF to discuss performance and service delivery WASHINGTON STATE DCYF Contract Number: 23-1076 Department of each month Completed Children, Youth, and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each monthFamilies Contract Maximum: $1,270,000.00 From-To:07/01/2022-06/30/2023 1. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completedDEFINITIONS 1 2. Data regarding technical assistance provided to program participants that can be evaluated and analyzedADVANCE PAYMENTS PROHIBITED 3 3. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls)AMENDMENT 3 4. A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.ASSIGNMENT 3 5. ATTORNEY FEES 3 6. CHOICE OF LAW AND VENUE 3

Compensation and Voucher Payment. a. The contractor may submit monthly progress billing towards deliverables cost reimbursement specifically related to the performance of this contract, not to exceed the total amount set forth in Exhibit B - Budget. Draft reports, deliverables and analysis will be reviewed with project staff prior to finalization but all deliverables received will be approved by DCYF. b. Compensation will be based on a payment schedule fee per deliverable invoiced based on a prorated monthly and quarterly rate, as described well as individual scholarship rates as set forth in Exhibit BB - Budget. c. While funding for this Contract encompasses expenditures from August 16, Budget and shall not exceed 2022 through June 30, 2023, deliverables describing services rendered in the total budgeted amount in Exhibit B. Documents and reports months of the Contract term will be reviewed by due no later than July 31, 2023 and will be submitted at no additional cost to DCYF. d. DCYF will request back-up documentation for fiscal desktop monitoring for project costs accrued during March 2020. Back-up documentation of costs will be compared to submitted A-19 vouchers. e. DCYF Contract Manager will be monitoring the work in progress in conjunction with project staff and when work has not yet been completed, the DCYF Contract Manager will rate the performance satisfactory or not satisfactory, and will agree to pay the monthly invoice or request to negotiate payment with Contractor prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. (1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to. (2) A training roster in MERIT must be completed prior to submitting invoices. c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. e. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. f. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by the Contractor. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Substitute Hours DEI Review/Revision of Introduction to Reflective Supervision and Self Assessment Tools 1 Cost $1,708,896.06 8,000.00 $1,708,896.06 2. Substitute Pool Support 12 Monthly $34,320.32 $411,843.84 3. Reports and Analysis 12 Monthly $5,641.67 $67,700.04 4. Substitute Training 1 Cost $275,840.00 $275,840.00 $35/hour 5. Substitute Pool Software 1 Cost $34,780.00 $34,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report Jun 30, 2025 Due on the 15th of each month Completed and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.8,000.00

Compensation and Voucher Payment. a. The Contractor may submit monthly progress ▇▇▇▇▇▇▇▇ towards deliverables specifically related to the performance of this contract, not to exceed the total amount set forth in Exhibit B Budget. b. Compensation for services will be based on hourly rates and reimbursement of actual expenses incurred (travel, materials and subcontractor services) as shown in Exhibit B Budget. (1) Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports following hourly rates: (a) ▇▇▇▇ ▇▇▇▇▇▇: $250.00 (b) ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇: $250.00 (c) ▇▇▇▇▇ ▇▇▇▇▇:$110.00. c. The Contractor must keep back-up documentation of all costs related to performance of this Contract. d. Payment of the properly completed invoice will be reviewed by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed.approved upon: (1) Invoicing for training must include a spreadsheet indicating participant nameReview and acceptance of the services described in the Statement of Work, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to.and (2) A training roster in MERIT Completed Budget Expense Detail Report. DCYF approves the Contractor’s use of their internal Budget Expense Detail Report. This report must be completed prior to submitting invoices. c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required Invoice. DCYF reserves the right to request additional back-up documentation has been received. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were providedto substantiate charges on the Expense Report or A-19. e. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing request line item back-up documentation for fiscal desk top review for each submitted A-19 voucher. Back-up documentation of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing costs will be compared to meet the requirements of the DCYFsubmitted A-19 vouchers. f. If DCYF is not satisfied with the performance of work required under Exhibit A, Statement of Work, DCYF reserves the right to refuse to pay full compensation for services billed by the Contractor until such time as the Contractor modifies or delivers services/deliverables to the satisfaction of the DCYF which will not be unreasonably withheld. g. Travel covered reimbursements made directly to meet the deliverables of Contractor for services in this contract shall Contact cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall only receive compensation for travel expenses at current state travel reimbursement rates and must follow in accordance with the State of Washington State Office of Financial Management Travel LawsRegulations. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF . Attachment 4 Non- Employee Travel Reimbursement form must be properly completed and attached with the A-19 Voucher for administrative reimbursement of travel expenses up to 15% of and must include all costs incurred for contract deliverablesitemized receipts. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by the Contractor. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the budget, except staffing, beyond 10% to each Payment Points Point allocated within this the project Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval preapproval may result in non-payment of the unapproved expenseexpenses. 1. Substitute Hours 1 Cost $1,708,896.06 $1,708,896.06 2. Substitute Pool Support 12 Monthly $34,320.32 $411,843.84 3. Reports and Analysis 12 Monthly $5,641.67 $67,700.04 4. Substitute Training 1 Cost $275,840.00 $275,840.00 $35/hour 5. Substitute Pool Software 1 Cost $34,780.00 $34,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1. Needs Assessment Work 1 Cost $25,761.00 $25,761.00 2. Core Network Support 1 Cost $42,170.00 $42,170.00 3. Project Management Support 1 Cost $7,000.00 $7,000.00 Total: $74,931.00 Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report 74,931.00 Federal Funds $74,931.00 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 3.00 Submit a draft Needs Assessment Update for review Apr 1, 2024 4.00 Submit the final Needs Assessment Update to DCYF Jun 30, 2025 Due on the 15th 2024 5.00 ELCP Implementation Jun 30, 2024 WASHINGTON STATE Department of each month Completed Children, Youth, and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each monthFamilies DCYF Contract Number: Contract Maximum: 1. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completedDEFINITIONS 1 2. Data regarding technical assistance provided to program participants that can be evaluated and analyzedADVANCE PAYMENTS PROHIBITED 3 3. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls)AMENDMENT 3 4. A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.ASSIGNMENT 3 5. ATTORNEY FEES 3 6. CHOICE OF LAW AND VENUE 4

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. (1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to. (2) A training roster in MERIT must be completed prior to submitting invoices. c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. e. d. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. f. e. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. f. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced billed by the Contractor. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. . 1. Substitute Hours Technical Assistance Service Delivery 2. Early Learning Facilities Grant/Commerce Technical Assistance 4. Translation, Technology, & Supporting Materials 1 Cost $1,708,896.06 320,000.00 $1,708,896.06 2. Substitute Pool Support 12 Monthly $34,320.32 $411,843.84 3. Reports and Analysis 12 Monthly $5,641.67 $67,700.04 4. Substitute Training 320,000.00 1 Cost $275,840.00 0.00 $275,840.00 $35/hour 5. Substitute Pool Software 0.00 1 Cost $34,780.00 82,000.00 $34,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report Jun 30, 2025 Due on the 15th of each month Completed and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.82,000.00

Compensation and Voucher Payment. a. The Contractor may submit monthly progress billing towards deliverables specifically related to the performance of this contract, not to exceed the total amount set forth in Exhibit B Budget. b. Compensation will be based on a payment schedule reimbursement of actual costs of Program Coordinator as described shown in Exhibit Bdocumentation provided by the contractor such as invoices, Budget and shall not exceed accounting records, or other records approved by DCYF. c. The Contractor must keep back-up documentation of all costs related to performance of this Contract. d. Payment of the total budgeted amount in Exhibit B. Documents and reports properly completed invoice will be reviewed by DCYF prior to payment. b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed.approved upon: (1) Invoicing for training must include a spreadsheet indicating participant nameReview and acceptance of the services described in the Statement of Work, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to.and (2) A training roster in MERIT Completed Budget Expense Detail Report. DCYF approves the Contractor’s use of their internal Budget Expense Detail Report. This report must be completed prior to submitting invoices. c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required Invoice. DCYF reserves the right to request additional back-up documentation has been received. d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were providedto substantiate charges on the Expense Report or A-19. e. Additional support DCYF may request line item back-up documentation may for fiscal desk top review for each submitted ▇- ▇▇ voucher. Back-up documentation of costs will be requested by DCYF compared to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYFsubmitted A-19 vouchers. f. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of workwork required under Exhibit A, Statement of Work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced services billed by the ContractorContractor until such time as the Contractor modifies or delivers services/deliverables to the satisfaction of the DCYF which will not be unreasonably withheld. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Substitute Hours 1 Cost Maintain state lead role and submit activity report 6 Monthly $1,708,896.06 2,422.29 $1,708,896.06 14,533.74 2. Substitute Pool Support 12 Maintain regional and local network leader roles and submit activity report 6 Monthly $34,320.32 32,513.35 $411,843.84 195,080.10 3. Reports Maintain regular participation in HMG cost model development and Analysis 12 strategic planning conversations 6 Monthly $5,641.67 24,061.10 $67,700.04 4. Substitute Training 1 Cost $275,840.00 $275,840.00 $35/hour 5. Substitute Pool Software 1 Cost $34,780.00 $34,780.00 6. Administrative Fee 1 Cost $374,858.99 $374,858.99 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 1.00 Monthly Report Jun 30, 2025 Due on the 15th of each month Completed and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related to the implementation of the substitute pool: Number of substitute orientations; number of facility orientation; training delivered including topic, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challenges.144,366.60

Compensation and Voucher Payment. a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment. b. Cost Allocation Plan: A cost allocation plan must be provided and includes the recurring expenses, budget from Program Delivery Plan and description of how the administrative costs will be used. An example cost allocation plan is included as a contract reference document. c. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed. (1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to. (2) A training roster in MERIT must be completed prior to submitting invoices. c. d. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received. d. e. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided. e. f. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF. f. g. The Contractor may invoice DCYF for administrative expenses up to 15% for all costs incurred for contract deliverables. h. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp. g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables. h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports. i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced billed by the Contractor. WASHINGTON STATE DCYF Contract Number: 2524-1028 Department 1049 Printed Date: 7/10/2023 Page 15 of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 15 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Substitute Hours Training Delivery and Incentives 1 Cost $1,708,896.06 1,678,500.00 $1,708,896.06 1,678,500.00 $35/hour 2. Substitute Pool Support 12 Monthly EQEL LMS Delivery 180 Each $34,320.32 75.00 $411,843.84 13,500.00 3. Reports and Analysis 12 Monthly CCB LMS Delivery 360 Each $5,641.67 125.00 $67,700.04 45,000.00 4. Substitute FFN Incentive Reporting 1 Cost $30,000.00 $30,000.00 5. CBA Pathways Professional Development 1 Cost $23,520.00 $23,520.00 $35/hour 6. Pathways Professional Development 1 Cost $43,480.00 $43,480.00 7. DLL Training Delivery 60 Each $450.00 $27,000.00 8. DLL Toolkits 100 Each $150.00 $15,000.00 9. Imagine U - Recruitment, Onboarding, Refinement 150 Each $1,129.33 $169,399.50 10. Imagine U - Technical Assistance and Training 1 Cost $275,840.00 600,000.00 $275,840.00 $35/hour 5600,000.00 11. Substitute Pool Software Imagine U - Wages and Awards 1 Cost $34,780.00 2,926,249.20 $34,780.00 62,926,249.20 12. Administrative Fee 1 Cost $374,858.99 835,747.31 $374,858.99 835,747.31 Total: $2,873,918.93 WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families 6,407,396.01 Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 6,407,396.01 Federal Funds $2,912,269.08 State Funds $3,495,127.50 1.00 Monthly Report Jun 30Program Delivery Plan Sep 1, 2025 Due on 2024 The Program Delivery Plan outlines the 15th of each month Completed approach for training and submitted with the monthly invoicing, no later than the fifteenth (15th) day of each month. Includes: data related other programming to the implementation be available in all parts of the substitute pool: Number state, meeting the diverse needs of substitute orientations; number of facility orientation; training delivered including topicand providing equitable access for providers and relationship-based professionals. Once submitted, region, language, trainer, hours; Substitute hours completed. Data regarding technical assistance provided to program participants that the Program Delivery Plan can be evaluated and analyzed. Must include a minimum of: Number of, purpose and duration of formal technical assistance sessions delivered (example: MERIT work sessions, Substitute Pool Software work sessions); summary of themes for informal technical assistance (example: frequent email themes, phone calls). A narrative report describing a summary of services related resubmitted to all elements of service delivery, including but not limited to: outreach activities, recruitment and retention of substitutes, facility feedback, implementation successes and challengesadapt to meet community needs.