Compensation and Voucher Payment Sample Clauses
The Compensation and Voucher Payment clause outlines the terms under which one party will provide payment or vouchers to another as compensation for goods, services, or other obligations. Typically, this clause specifies the amount, timing, and method of payment, and may detail whether compensation is monetary or in the form of redeemable vouchers. Its core function is to ensure both parties have a clear understanding of how and when compensation will be delivered, thereby preventing disputes and ensuring fair fulfillment of contractual obligations.
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Compensation and Voucher Payment a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment.
b. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes a description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed.
(1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to.
(2) A training roster in MERIT must be completed prior to submitting invoices.
c. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received.
d. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided.
e. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF.
f. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/resources/travel.asp.
g. The Contractor may invoice DCYF for administrative expenses up to 15% of all costs incurred for contract deliverables.
h. Technical Assistance activities must be recorded and submitted monthly, as described in section 11 Reports.
i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by the Contractor. WASHINGTON STATE DCYF Contract Number: 25-1028 Department of Children, Youth, and Families Contract Maximum: $2,873,918.93 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writi...
Compensation and Voucher Payment a. Compensation for services will be paid upon the timely completion of services and is contingent upon acceptance of relevant work products and approval of vouchers by DCYF as described in this Contract.
b. ESIT Services are funded through both state and federal funding.
c. EIPAs are expected to facilitate the coordination of payment for EIS from Federal, State, Local and Private Sources (including public and private insurance coverage).
d. DCYF will reimburse EIS as follows:
Compensation and Voucher Payment a. Compensation for Network Design and Liberatory Design services is Deliverable based, Contractor will be paid the amount shown in Exhibit B Budget when each Deliverable is complete, and accepted by DCYF.
b. Compensation for Executive Coaching Support will be based on an hourly rate as set forth in Exhibit B Budget.
c. Compensation for Administrative Expenses is based on actual cost reimbursement not to exceed maximum amount in Exhibit B Budget.
d. Any adjustments to contract implementation that may impact services delivered or the cost allocation for the budget must be pre-approved by the contract manager.
e. Travel reimbursements made directly to the Contractor for services in this Contact cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall receive compensation for travel expenses at current state travel reimbursement rates and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel can be accessed at: ▇▇▇▇://▇▇▇.▇▇▇.▇▇.▇▇▇/policy/10.90.htm#10.90.10. Attachment 3, Non-Employee Travel Reimbursement form must be properly completed and attached with the A19 Voucher for reimbursement of travel expenses.
f. If the State is not satisfied with the performance of work, the State reserves the right to refuse to pay full compensation for billings by the Contractor. WASHINGTON STATE Department of Children, Youth, and Families Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Co-Design Sessions 3 Each $469.00 $1,407.00
Compensation and Voucher Payment a. Compensation is based on a monthly fee as described in Exhibit B - Budget. In addition to the monthly payment there are deliverable based payment points as described in both Exhibit C - Deliverables and Exhibit B – Budget.
b. DCYF Contract Manager will be monitoring the work in progress in conjunction with project staff and when invoices are submitted without a deliverable, when work has not yet been completed, the DCYF Contract Manager will rate the performance satisfactory or not satisfactory, and will agree to pay all of the hours invoiced or request to negotiate payment with Contractor prior to payment.
c. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for amount invoiced by Contractor. WASHINGTON STATE DCYF Contract Number: 25-1024 Department of Children, Youth, and Families Contract Maximum: $1,470,000.00 From-To:07/01/2024-06/30/2025 Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Consultation & Training (July - June) Federal Funds $425,000.00 State Funds $1,045,000.00 WASHINGTON STATE DCYF Contract Number: 25-1024 Department of Children, Youth, and Families Contract Maximum: $1,470,000.00 From-To:07/01/2024-06/30/2025 1.00 Consultation & Training Aug 30, 2024
Compensation and Voucher Payment a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B.
b. Support documentation and the monthly report must be submitted for DCYF review along with each monthly invoice and will be processed once all support documents have been received to DCYF’s satisfaction.
c. Any travel reimbursements are made directly to the Contractor for services provided in this contract and cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall submit a DCYF provided travel reimbursement form with the required information with the monthly invoice for each travel claim, not to exceed the travel budget as outlined in Exhibit B, Budget.
d. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed by the Contractor.
Compensation and Voucher Payment a. Compensation is based on a monthly fee as described in Exhibit B - Budget. In addition to the monthly payment there are deliverable based payment points as described in both Exhibit C - Deliverables and Exhibit B – Budget.
b. DCYF Contract Manager will be monitoring the work in progress in conjunction with project staff and when invoices are submitted without a deliverable, when work has not yet been completed, the DCYF Contract Manager will rate the performance satisfactory or not satisfactory, and will agree to pay all of the hours invoiced or request to negotiate payment with Contractor prior to payment.
c. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for amount invoiced by Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. Consultation & Training 12 Monthly $32,500.00 $390,000.00 2. Consultation & Training - Capacity CAPTA 8 Monthly $27,700.00 $221,600.00 3. Consultation & Training - Capacity CAPTA 1 Monthly $28,400.00 $28,400.00 Total: $640,000.00 Federal Funds $375,000.00 State Funds $265,000.00 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1.00 Consultation & Training Aug 15, 2022 July Monthly Report - CBCAP, Budget Proviso 2.00 Consultation & Training Sep 15, 2022 August Monthly Report - CBCAP, Budget Proviso 3.00 Consultation & Training Oct 15, 2022 September Monthly Report - CBCAP, Budget Proviso 4.00 Consultation & Training Nov 15, 2022 October Monthly Report - CBCAP, Budget Proviso, CPATA 5.00 Consultation & Training Dec 15, 2022 November Monthly Report - CBCAP, Budget Proviso, CAPTA 8.00 Consultation & Training Jan 15, 2023 December Monthly Report - CBCAP, Budget Proviso, CAPTA 9.00 Consultation & Training Feb 15, 2023 January Monthly Report - CBCAP, Budget Proviso, CAPTA 10.00 Consultation & Training Mar 15, 2023 February Monthly Report - CBCAP, Budget Proviso, CAPTA 11.00 Consultation & Training Apr 15, 2023 March Monthly Report - CBCAP, Budget Proviso, CAPTA 12.00 Consultation and Training May 15, 2023 April Monthly Report - CBCAP, Budget Proviso, CAPTA 14.00 Consultation & Training Jun 15, 2023 May Monthly Report - CBCAP, Budget Proviso, CAPTA ...
Compensation and Voucher Payment a. The Contractor shall submit monthly invoices, not to exceed the total amount set forth in Exhibit B Budget.
b. Compensation is based on reimbursement of actual costs. The Contractor shall submit at least monthly, but not more often than semi-monthly, a properly completed A-19 Voucher accompanied by the following documentation of the actual expenses incurred during that period:
(1) Monthly or Semi-monthly Expense Summary by fund source (e.g. State Gen Fund) as produced by Contractor’s accounting system and clearly detailing expenses incurred for each Pay Point in that period’s A-19 Voucher;
(2) Contractor’s Monthly or Semi-monthly Payroll Summary by fund source (e.g, State GeneralFund) describing reimbursed hours for each staff person paid under the contract for that period;
c. The Contractor must keep back-up documentation of all costs related to performance of this Contract.
d. Payment of the properly completed invoice will be approved upon:
(1) Review and acceptance of the services described in the Statement of Work, and
Compensation and Voucher Payment a. Compensation is Deliverable based, Contractor will be paid the amount shown in Exhibit B Budget when each Deliverable is complete and accepted by DCYF.
b. Budget for the duration of the contract term is set forth below. July 1, 2024 - June 30, 2025 66,300.00 795,600.00 July 1, 2025 - June 30, 2026 68,289.00 819,468.00 July 1, 2026 - June 30, 2027 70,337.67 844,052.04 July 1, 2027 - June 30, 2028 72,447.80 869,373.60
c. If DCYF decides to add KinderBridge during the term of the contract the monthly fees will be set at $10,200.00.
d. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for the amount invoiced by Contractor.
Compensation and Voucher Payment a. Payment 1 will correspond with the submission of Draft data visual #1, as described in Exhibit B Budget and will be approved for payment upon receipt and approval by DCYF on a quarterly basis.
b. Compensation is Deliverable based, Contractor will be paid the amount shown in Exhibit B Budget when each Deliverable is complete, and accepted by DCYF.
c. Compensation is based on reimbursement for actual expenses incurred and approval of all invoices by DCYF.
d. Compensation will be based on a quarterly rate for each Deliverable as set forth in Exhibit B budget.
e. Compensation is not to exceed the maximum amount in Exhibit B Budget. Deliverables and analysis will be reviewed with project staff prior to finalization but all deliverables received will be approved by DCYF.
f. DCYF Contract Manager will be monitoring the work in progress in conjunction with project staff and when invoices are submitted without a deliverable, when work has not yet been completed, the DCYF Contract Manager will rate the performance satisfactory or not satisfactory.
g. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for amount invoiced by Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense 1. Draft data visual 1 $5,000.00 2. Draft data visual 2 $5,000.00 3. Draft data visual 3 $5,000.00 4. Draft data visual 4 $5,000.00 5. Draft data visual 5 $5,000.00 6. 00 Early Start Act Supplemental Metrics Dashboard
Compensation and Voucher Payment a. Compensation for services will be paid upon the timely completion of services and is contingent upon acceptance of relevant work products and approval of vouchers by DCYF as described in this contract.
b. Early Support Services are funded through both state and federal funding.
c. ESIT Provider Agencies are expected to facilitate the coordination of payment for Early Support Services from Federal, State, Local and Private Sources (including public and private insurance coverage).
d. Funding sources must not be commingled.
e. Funding sources must be tracked separately
f. Comply with the Use of Funds requirement to expend state and federal funds for ESIT required activities in accordance with WAC 110-400-0140
g. In accordance with WAC 110-400-0140, Administrative Indirect costs cannot exceed 10%of public monies received.
h. DCYF will reimburse Early Support Services as follows:
(1) State Birth to Three Special Education Funding – Fee for Service County EIS Rate not to exceed OFM’s annual allocation to DCYF.
(a) The Fee for Service County EIS Rate is derived from the Basic Education Allocation (BEA) rate times 1.15, for each Resident School District Catchment Area and weighted by enrollment. The County EIS Rates are based on the DCYF annual average enrollment caseload data and will periodically be adjusted in October, January, and April.
(b) State Birth to Three Special Education funds may be used to support Medicaid Administrative Claiming activities. These funds are not from a federal source, and DCYF is not currently using them as required match for other federal funds.
(c) Contractor must pass through at least 95% of funds, in accordance with WAC 110-400-0140, to ESIT Provider Agencies, based on AAFTE.
(d) ESIT One-time Rate Enhancement is one-time funding authorized by Washington State Legislature during the 2023 Legislative Session. Funding is distributed as a lump sum payment and one-hundred percent (100%) of the funds will pass through directly to local ESIT Provider Agencies. Neither DCYF nor County Lead Agencies will retain any portion of the funding.