Compensation Invoicing and Payment. A. The maximum amount of this Agreement is an estimate, and the actual amount of Work requested by the Authority may be less. No payment shall be made to the Contractor in advance of services rendered by the Contractor or an allowable subcontractor. B. The Contractor shall not be entitled to payment for Work performed prior to receipt of a LNTP from the Authority’s Contract Manager. No Work shall begin before receipt of a LNTP. C. Contractor’s invoices shall include the following information: a. The Agreement number; b. Date prepared; c. Billing period; d. Actual hours worked (by individual name and position); e. A narrative of the Work performed, including the associated LNTP number; f. Actual costs for salaries (by position), fringe, and overhead; and g. All allowable subcontractor or vendor direct costs, which shall be supported by receipts. The Contractor shall only be paid for claimed costs or expenses that are within the scope of work, included in a LNTP, and (1) identified on the Attachment 1 – Rates and Budget Details; or (2) approved in advance by the Authority pursuant to the requirements of Section 2, Subsection I of this Exhibit B. D. For services satisfactorily rendered in accordance with the terms of this Agreement and approved by the Contract Manager, and upon receipt and approval of the invoices, the Authority shall reimburse the Contractor for actual costs incurred for (i) direct labor, (ii) fringe and overhead rates, and (iii) other direct costs, limited to approved subcontractors and vendors. Any approved subcontractor and vendors shall be subject to the same reimbursement provisions. E. The Contractor shall provide one (1) electronic original copy of the invoice for payment. Invoices shall be submitted no more than monthly in arrears and no later than sixty (60) calendar days after completion of each billing period or upon completion of a task to: F. The date of invoice delivery shall be the date the Authority receives the electronic original copy to the Financial Office at the email address listed in Section 2, Subsection E of this Exhibit B. G. Payments shall be made to the Contractor for undisputed invoices with sixty (60) days of Authority’s receipt of the invoice. If the Authority’s Financial Office disputes an invoice, it shall notify the Contractor within fifteen (15) working days of receipt of the invoice and pay undisputed portions of the invoice in accordance with the Agreement. The invoice may be disputed if additional evidence is required to determine the invoice’s validity, deliverables for the billing period have not been received and approved, the invoice contains inaccuracies, or the invoice does not otherwise comply with the terms of this Agreement. Following notice that the Authority’s Financial Officer disputes an invoice, the Contractor shall have thirty (30) business days to provide the Authority with any additional information necessary to resolve the dispute. If a disputed invoice, or any disputed portion thereof, is resolved, the Contractor shall issue a new invoice for the resolved amount and the Authority shall pay the invoice in accordance with the terms of this Agreement. H. The Contractor's staff time will be reimbursed at actual costs not to exceed the hourly rates set forth in Attachment 1 – Rates and Budget Details or as later augmented pursuant to Exhibit B, Section 2, Subsection I. However, the Contractor acknowledges that “staff time” does not include time for subcontractors, vendors, and attorneys, unless such time is for review and re-review of agreements by City Attorney’s Office or review of reports prepared by staff for City Council consideration. Subcontractor and vendor costs shall only be reimbursed if necessary to augment Contractor's staff. I. Positions and/or rates listed in Attachment 1 – Rates and Budget Details, may be changed without an amendment to the Agreement. A request for change must be in writing, on the Contractor's letterhead, and (1) identify the position and rate that is requested to be added, changed, or removed;
Appears in 1 contract
Sources: Contract Agreement
Compensation Invoicing and Payment. A. The maximum amount of this Agreement is an estimate, and the actual amount of Work work requested by the Authority may be less. No payment shall be made to the Contractor in advance of services rendered by the Contractor or an allowable subcontractorrendered.
B. The Contractor shall not be entitled to payment for Work work performed prior to receipt of a LNTP Notice to Proceed from the Authority’s Contract Manager. No Work shall begin before receipt of a LNTPthat time.
C. Contractor’s invoices Invoices shall include the following information:
a. The Agreement number;
b. Date Number, date prepared;
c. Billing , and billing period;
d. Actual , actual hours worked (by individual name and position);
e. A narrative of the Work performed, including the associated LNTP number;
f. Actual actual costs for salaries (by position), and fringe, overhead and overhead; and
g. All allowable subcontractor or vendor other direct costs, which shall be supported by receipts. The Contractor shall only not be paid for claimed costs or expenses that are within the scope of work, included in a LNTP, and (1) not identified on the Attachment 1 – Rates and Budget Details; or (2) approved in advance by the Authority pursuant to the requirements of Section 2, Subsection I of this Exhibit B.–Budget.
D. For services satisfactorily rendered in accordance with the terms of this Agreement and approved by the Contract Manager, Manager and upon receipt and approval of the invoices, the Authority shall reimburse the Contractor for actual costs incurred for (i) direct labor, (ii) fringe and overhead rates, and (iii) other direct costs, limited to approved subcontractors and vendorsincurred. Any approved subcontractor and vendors shall be subject to the same reimbursement provisions.
E. The Contractor shall provide one (1) electronic 1 original copy and 2 copies, as set forth below, of the invoice for payment. Invoices shall be submitted no more than monthly in arrears and no later than sixty within 30 days of when services are provided to: (601 copy) calendar days after completion ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇
E. The following certification shall be included on each invoice and signed by the authorized official of each billing period the Contractor: “I certify that this invoice is correct and proper for payment, and reimbursement for these costs has not and will not be received from any other sources, included but not limited to a Government Entity contract, subcontract, or upon completion of a task to:other procurement method.”
F. The Authority will accept computer generated or electronically transmitted invoices. The date of “invoice delivery receipt” shall be the date the Authority receives the electronic original copy to the Financial Office at the email address listed in Section 2, Subsection E of this Exhibit B.paper copy.
G. Payments shall be made to the Contractor for undisputed invoices with sixty (60) days of Authority’s receipt of the invoiceinvoices. If the Authority’s Financial Office Authority disputes an invoice, invoice it shall notify the Contractor within fifteen (15) 15 working days of receipt of the invoice and pay undisputed portions of the invoice in accordance with the Agreement. The invoice may be disputed if additional evidence is required to determine the invoice’s validity, deliverables for the billing period have not been received and approved, inaccuracies of the invoice contains inaccuraciesinvoice, or the invoice does not otherwise comply with the terms of this Agreement. Following notice that the Authority’s Financial Officer disputes an invoice, the Contractor shall have thirty (30) business days to provide the Authority with any additional information necessary to resolve the dispute. If a disputed invoice, or any disputed portion thereof, is resolved, the Contractor shall issue a new invoice for the resolved amount and the Authority shall pay the invoice in accordance with the terms of this Agreement.
H. The Contractor's staff time will be reimbursed at actual costs not to exceed the hourly rates set forth in Attachment 1 – Rates and Budget Details or as later augmented pursuant to Exhibit B, Section 2, Subsection I. However, the Contractor acknowledges that “staff time” does not include time for subcontractors, vendors, and attorneys, unless such time is for review and re-review of agreements by City Attorney’s Office or review of reports prepared by staff for City Council consideration. Subcontractor and vendor costs shall only be reimbursed if necessary to augment Contractor's staff.
I. Positions and/or rates listed in the Budget, included as Attachment 1 – Rates and Budget Details1, may be changed without an amendment to the Agreement. A request for change must be in writing, on the Contractor's ’s letterhead, and (1) identify the position and rate that is requested added or removed. There shall be no change in the positions without written approval by the Authority’s Contract Manager. There shall be no change in the rate of position without prior written approval by the Authority’s Contract Manager. A request for change must be in writing, on Contractor’s letterhead and identify the reason for rate change.
I. In the event that Contractor believes the estimated amount of this Agreement needs to be addedincreased or if extra time is necessary, changedContractor shall notify the Authority’s Contract Manager in writing. Contractor and Authority will confer regarding its belief. Any amendment to this Agreement shall be made pursuant to the terms in Exhibit C, or removed;Section 1, Paragraph B.
Appears in 1 contract
Sources: Standard Agreement
Compensation Invoicing and Payment. A. The maximum amount of this Agreement is an estimate, and the actual amount of Work work requested by the Authority may be less. No payment shall be made to the Contractor in advance of services rendered by the Contractor or an allowable subcontractorrendered.
B. The Contractor shall not be entitled to payment for Work work performed prior to receipt of a LNTP Notice to Proceed from the Authority’s Contract Manager. No Work shall begin before receipt of a LNTPthat time.
C. Contractor’s invoices Invoices shall include the following information:
a. The Agreement number;
b. Date Number, date prepared;
c. Billing , and billing period;
d. Actual , actual hours worked (by individual name and position);
e. A narrative of the Work performed, including the associated LNTP number;
f. Actual actual costs for salaries (by position), and fringe, overhead and overhead; and
g. All allowable subcontractor or vendor other direct costs, which shall be supported by receipts. The Contractor shall only not be paid for claimed costs or expenses that are within the scope of work, included in a LNTP, and (1) not identified on the Attachment 1 – Rates and Budget Details; or (2) approved in advance by the Authority pursuant to the requirements of Section 2, Subsection I of this Exhibit B.Budget.
D. For services satisfactorily rendered in accordance with the terms of this Agreement and approved by the Contract Manager, Manager and upon receipt and approval of the invoices, the Authority shall reimburse the Contractor for actual costs incurred for (i) direct laborincurred. Provide 1 original and 2 copies, (ii) fringe and overhead ratesas set forth below, and (iii) other direct costs, limited to approved subcontractors and vendors. Any approved subcontractor and vendors shall be subject to the same reimbursement provisions.
E. The Contractor shall provide one (1) electronic original copy of the invoice for payment. Invoices shall be submitted no more than monthly in arrears and no later than sixty (60) calendar days after completion of each billing period or upon completion of a task to:
E. The following certification shall be included on each invoice and signed by the authorized official of the Contractor: “I certify that this invoice is correct and proper for payment, and reimbursement for these costs has not and will not be received from any other sources, included but not limited to a Government Entity contract, subcontract, or other procurement method.”
F. The Authority will accept computer generated or electronically transmitted invoices. The date of “invoice delivery receipt” shall be the date the Authority receives the electronic original copy to the Financial Office at the email address listed in Section 2, Subsection E of this Exhibit B.paper copy.
G. Payments shall be made to the Contractor for undisputed invoices with sixty (60) days of Authority’s receipt of the invoiceinvoices. If the Authority’s Financial Office Authority disputes an invoice, invoice it shall notify the Contractor within fifteen (15) working days of receipt of the invoice and pay undisputed portions of the invoice in accordance with the Agreement. The invoice may be disputed if additional evidence is required to determine the invoice’s validity, deliverables for the billing period have not been received and approved, inaccuracies of the invoice contains inaccuraciesinvoice, or the invoice does not otherwise comply with the terms of this Agreement. Following notice that the Authority’s Financial Officer disputes an invoice, the Contractor shall have thirty (30) business days to provide the Authority with any additional information necessary to resolve the dispute. If a disputed invoice, or any disputed portion thereof, is resolved, the Contractor shall issue a new invoice for the resolved amount and the Authority shall pay the invoice in accordance with the terms of this Agreement.
H. The Contractor's staff time will be reimbursed at actual costs not to exceed the hourly rates set forth in Attachment 1 – Rates and Budget Details or as later augmented pursuant to Exhibit B, Section 2, Subsection I. However, the Contractor acknowledges that “staff time” does not include time for subcontractors, vendors, and attorneys, unless such time is for review and re-review of agreements by City Attorney’s Office or review of reports prepared by staff for City Council consideration. Subcontractor and vendor costs shall only be reimbursed if necessary to augment Contractor's staff.
I. Positions and/or rates listed in the Budget, included as Attachment 1 – Rates and Budget Details1, may be changed without an amendment to the Agreement. A request for change must be in writing, on the Contractor's ’s letterhead, and (1) identify the position and rate that is requested to be added, changed, added or removed;. There shall be no change in the positions without written approval by the Authority’s Contract Manager.
I. There shall be no change in the rate of position for Work claimed for reimbursement pursuant to Attachment 1-Budget without prior written approval by the Authority’s Contract Manager. A request for change must be in writing, on Contractor’s letterhead and identify the reason for rate change.
Appears in 1 contract
Sources: Standard Agreement