Common use of Competitive Contracting Process Clause in Contracts

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio n Release Pre-proposal Conference Proposal Due Date Evaluation of Proposals Negotiations Notice of Intent to Award Protest Review* Public Posting of Board Report on Contract to be Approved Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is whois involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio Solicitat Pre- Proposa Evaluation Negotiatio Notice Protest Public Board n Release Pre-ion proposal Conference Proposal l Due of ns of Review* Posting of Approval Announc Releas Conferenc Date Evaluation of Proposals Negotiations Notice of Intent to Board or ement e e Award Protest Review* Public Posting of Board Report on Ratification Contract to of Contract be Approved Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunitiespartnershipopportunities. (b) Exceptions – The following are exceptions to the Cone of Silence: (i) open and uniform communications which are made as part of the procurement process such as the pre-bid or pre-proposal meetings or other exchanges of information which are given to all proposers; (ii) interviews or presentations to evaluation committee members which are partof the procurement process; (iii) clarification requests made in writing, under the terms expressly allowed for in an LAUSD contracting document, to the appropriate designated contractofficial(s); (iv) negotiations with ▇▇▇▇▇’s designated negotiation team members; (v) protests which follow the process outlined by ▇▇▇▇▇’s protest policies and procedures; and (vi) requests for technical assistance approved by LAUSD contract officials (for example questions relating to LAUSD’s Small Business Enterprise Program, or requests for formal guidance on ethics matters from the EthicsOffice).

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio n Announce ment Solicita tion Release Pre-Pre- proposal Conference Proposal Conferen ce Propos al Due Date Evaluation Evaluati on of Proposals Negotiations Proposal s Negotiati ons Notice of Intent to Award Protest ReviewRevie w* Public Posting of Board Report on Contract to be Approved Approve d Board Approval Approva l or Ratification Ratificat ion of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio n Release Pre-proposal Conference Proposal Due Date Evaluation of Proposals Negotiations Notice of Intent to Award Protest Review* Public Posting of Board Report on Contract to be Approved Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence . 1. Solicitation Announcement 2. Solicitation Release 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio n Release Pre-proposal Conference Conference 4. Proposal Due Date Date 5. Evaluation of Proposals Negotiations Proposals 6. Negotiations 7. Notice of Intent to Award Award 8. Protest Review* * 9. Public Posting of Board Report on Contract to be Approved Approved 10. Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to appearto be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) DocuSign Envelope ID: 33BDC814-DD2E-44A3-A006-4BC8C9F8E805 Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio Solicitat Pre- Proposa Evaluation Negotiatio Notice Protest Public Board n Release Pre-ion proposal Conference Proposal l Due of ns of Review* Posting of Approval Announc Releas Conferenc Date Evaluation of Proposals Negotiations Notice of Intent to Board or ement e e Award Protest Review* Public Posting of Board Report on Ratification Contract to of Contract be Approved Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a initiatinga contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on lobbyon any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio Solicitat Pre- Proposa Evaluation Negotiatio Notice Protest Public Board n Release Pre-ion proposal Conference Proposal l Due of ns of Review* Posting of Approval Announc Releas Conferenc Date Evaluation of Proposals Negotiations Notice of Intent to Board or ement e e Award Protest Review* Public Posting of Board Report on Ratification Contract to of Contract be Approved Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a initiatinga contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is whois involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio Solicitat Pre- Proposa Evaluation Negotiatio Notice Protest Public Board n Release Pre-ion proposal Conference Proposal l Due of ns of Review* Posting of Approval Announc Releas Conferenc Date Evaluation of Proposals Negotiations Notice of Intent to Board or ement e e Award Protest Review* Public Posting of Board Report on Ratification Contract to of Contract be Approved Board Approval or Ratification of Contract Contracting Process Lobbying in this period may require registration and disclosure in LAUSD’s Lobbying Disclosure Program, if the triggers are met. * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunitiespartnershipopportunities. (b) Exceptions – The following are exceptions to the Cone of Silence: (i) open and uniform communications which are made as part of the procurement process such as the pre-bid or pre-proposal meetings or other exchanges of information which are given to all proposers; (ii) interviews or presentations to evaluation committee members which are partof the procurement process; (iii) clarification requests made in writing, under the terms expressly allowed for in an LAUSD contracting document, to the appropriate designated contractofficial(s); (iv) negotiations with ▇▇▇▇▇’s designated negotiation team members; (v) protests which follow the process outlined by ▇▇▇▇▇’s protest policies and procedures; and (vi) requests for technical assistance approved by LAUSD contract officials (for example questions relating to LAUSD’s Small Business Enterprise Program, or requests for formal guidance on ethics matters from the EthicsOffice).

Competitive Contracting Process. To ensure a level playing field with an open and uniform competitive contracting process, Contractors and their Representatives must maintain a Cone of Silence from the time when an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Bid (RFIB), Request for Quote, Request for Qualification, or any other solicitation release is announced until the time a contract award recommendation is made public by the Board Secretariat’s posting of the board report for the contract to be approved. During the time under the Cone of Silence, Contractors and their Representatives are prohibited from making any contact on any part of a proposal, negotiation or contract with any LAUSD official as this could appear to be an attempt to ▇▇▇▇▇ favor or influence. An “LAUSD official” is broadly defined to include “any board member, employee, consultant or advisory member of LAUSD” who is involved in making recommendations or decisions for LAUSD. Schematic of LAUSD’s Competitive Contracting Process (Illustrative Only) Cone of Silence 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Solicitation Announcement Solicitatio n Release Solicitation Pre-proposal Conference Proposal Due Date Evaluation of Proposals Negotiations Notice of Protest Public Posting of Board Approval Announcement Release Conference Due Date of Proposals Intent to Award Protest Review* Public Posting of Board Report on Contract to be Approved Board Approval or Ratification of Contract Contracting Process * Note: Protests can sometimes extend past the contract approval process (a) Prohibited Communication – Examples of prohibited communication by Contractors and their Representatives under the Cone of Silence include, but are not limited to: (i) contact of LAUSD Officials, including members of the department initiating a contract, or members who will serve on an evaluation team for any contract information that is not uniformly available to all other bidders, proposers or contractors; (ii) contact of LAUSD Officials, including Board Members and their staff, to lobby on any aspect relating to a contract matter under consideration, negotiation, protest or dispute; (iii) contact of LAUSD Officials in the particular department requesting a competitive contract to discuss other business or partnership opportunities.