Common use of CONDITIONS OF HIRE Clause in Contracts

CONDITIONS OF HIRE. The Hirer agrees to comply with the following Conditions of Hire, and the attached Rules for Hall Users (2020):- a). The Hirer shall be responsible for the safety of those attending the above given event(s), especially any children and any vulnerable adults. The Hirer must provide the Hall Manager a copy of their safeguarding policy, which must then be agreed by the church’s Safeguarding Officer and Standing Committee of the PCC before the premises is used, or they may adopt the parish’s policy. Please see the Appendix below. The Hirer should take note of the evacuation procedure in the event of fire, and take note of the location of the fire-fighting equipment, and the first-aid box and book in the kitchen. Exit doors and lobbies must be kept clear of prams, bicycles, mobility vehicles, tables, chairs, and anything else. These must be brought into the hall or left outside in a position well away from the exit doors. In the event of a fire, the evacuation procedure should be implemented first, then the Fire Brigade should be called out. If there are capable persons present who are able to use the fire-fighting equipment without putting themselves at risk, this may be attempted as long as the evacuation is not impeded. Please contact the Hall Manager to inform them of the fire when the evacuation is complete. If an accident occurs, the Hirer should consider whether to call for an ambulance. A report of the accident should be entered in the accident book kept in the first-aid box. Please contact the Hall Manager to let them know there has been an accident. b). The Hirer agrees to inform the PCC (via the Hall Manager) immediately if they become aware that any person with coronavirus symptoms has entered the building, or is identified as having been on the premises. c). The Hirer should ensure that any children’s play activities are properly supervised in order to avoid injury. Bouncy castles and trampolines are not allowed in the Hall because of the risk of falling onto the hard wood floor. d). Nothing should be brought into the Hall which poses a fire risk or danger of explosion. The use of fire or flame is not allowed. Candles on a cake or tea-lights in protective holders may be used at the Hirer’s own risk, provided that great care is taken to ensure that no fire is caused, and that the candles/tea-lights are extinguished as soon as possible. The kitchen has two gas cookers and a microwave which should be used for the heating or cooking of food and should be constantly supervised. No other cooking equipment should be brought into and used in the Hall. e). Due regard should be paid to local residents. The Hirer should ensure that guests’ cars do not cause an obstruction preventing local residents from reaching their homes, and blocking access for emergency vehicles. The Hirer should ensure that the music coming from the entertainers and sound system is not so loud as to cause damage to the hearing of guests or to cause annoyance to local residents. f). The Hirer shall be responsible for the supervision and security of the premises, protection of the fabric and contents from damage, and the behaviour of all persons attending the party. The Hirer should consider calling the Police if a fight breaks out, or someone’s behaviour is ruining the party. Please contact the Hall Manager to inform them of any incident. g). No decorations are to be fixed or stuck to the walls or woodwork, as their removal could strip away or damage the painted surfaces. Decorations may be tied to chairs, tables, window stays or handles, or attached to the hooks and eyes provided. h). The Hirer shall indemnify the PCC in respect of the cost of repair of any damage done to any part of the premises or the contents of the building during or as a result of the hire period and in respect of any liability to third parties or otherwise arising out of the use of the premises during the hire period. i). The premises must not be used for any unlawful purpose or in any unlawful way. j). Smoking is not allowed inside or immediately outside the premises.