Common use of CONDITIONS OF HIRE Clause in Contracts

CONDITIONS OF HIRE. It is the responsibility of the hirer to meet the following ‘Conditions of Hire’ whilst using this facility. Any breach of these Conditions of Hire may lead to the hirer not having access to the facility for future bookings. • Two copies of the Hire Agreement must be completed and signed prior to the booking (one copy is forwarded to Council and one copy retained by the hirer). The person signing the agreement must be over 21 years of age. • Where the hirer intends to use the facility to provide programs/activities for people under the age of 18 years, the hirer shall provide sufficient and competent adult supervision at all times and is responsible for all participants’ behaviour. • Ensure the facility is left in a clean and tidy condition. All rubbish generated from the use of the Pavilion is to be removed by the hirer. Hirers will be on-charged the cleaning costs if the pavilion is not cleaned after use. • It is essential to report (as soon as possible) any damage and/or vandalism to the pavilion. It is the responsibility of the hirer to ensure the facility is left in a clean and tidy state. Failure to do so may result in additional cleaning charges and/or suspension of future use of our facilities. • Dispose of all rubbish in the provided bins. If rubbish exceeds the supplied bin, the hirers must remove excess from the premises. • All surfaces, including tables, chairs, and sinks are to be wiped clean. • Vacuum and mop the kitchen floors. • Stack all chairs and tables in the specified storage area. • Toilets and foyer spaces are to be left in a clean and tidy state. All hirers must provide evidence on request of public liability insurance for a minimum of $10 million. • If the hirer does not have their own public liability insurance further information may be obtained by contacting their own insurance advisor and/or Local Community Insurance Services on 1300 853 800 or Local Community Insurance • Dependant on the type or size of the hirer, Council may at its sole discretion require the hirer to: o Provide a satisfactory risk management plan o Traffic management plan o Security plan o Any other information it believes is relevant to the hire of the space. Failure to provide the required information, may result in the booking being cancelled. • All space allocated to regular hirers is until 31 December each year. • Hirers who wish to continue their regular booking using the Community Pavilion will need to submit an Expression of Interest for each year. • Allocation of space for any one regular program will not exceed eight hours in any given week per allocated space unless prior approval is granted by Council. • Allocations of the Waterview Community Pavilion will be informed by gender equity and inclusivity policies and principles. • Applications for additional hours must be submitted in writing to the Sports Coordination team. • The Sports Coordination Team will review and approve all applications on an case by case basis. The signatory of the hire agreement must be the person responsible for supervising the use of the facility. Please complete the Booking Information Community Pavilion Hire Form via the City of Whittlesea website. Hirers will receive confirmation of requested booking, once it has been received and reviewed. Paper copies of the booking request form can also be completed and are located at Council’s offices: Westfield Plenty Valley City of Whittlesea ▇▇▇▇▇ ▇, ▇▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇ MILL PARK VI C 3083 Individuals or groups must provide a minimum of seven days’ notice in writing prior to the booking to avoid forfeit of fees. Regular hirers are required to provide a minimum of 48 hours’ notice in writing with a maximum of six cancellations per calendar year free of charge. If 48 hours written notice is not provided, the fees and/or bond will be forfeited. Bookings are available: Monday: 1.00pm until 3.00pm Tuesday-Thursday: 9am until 3.00pm Friday: 9am until 1.00pm Functions are required to end 30 minutes before the above times to allow for set-down and cleaning. All equipment must be turned off and guests vacated from the premises. Patrons and hirers attending regular bookings are required to vacate the premises no later than the above stated times. Casual hire fees are due and payable within 14 days from the date of the booking request. Regular hire fees are invoiced on a monthly basis. Invoices are payable within four weeks of the invoice date.

CONDITIONS OF HIRE. It is the responsibility of the hirer to meet the following ‘Conditions of Hire’ whilst using this facility. Any breach of these Conditions of Hire may lead to the hirer not having access to the facility for future bookings. • Two copies of the Hire Agreement must be completed and signed prior to the booking (one copy is forwarded to Council and one copy retained by the hirer). The person signing the agreement must be over 21 years of age. • Where the hirer intends to use the facility to provide programs/activities for people under the age of 18 years, the hirer shall provide sufficient and competent adult supervision at all times and is responsible for all participants’ behaviour. • Ensure the facility is left in a clean and tidy condition. All rubbish generated from the use of the Pavilion is to be removed by the hirer. Hirers will be on-charged the cleaning costs if the pavilion is not cleaned after use. • It is essential to report (as soon as possible) any damage and/or vandalism to the pavilion. It is the responsibility of the hirer to ensure the facility is left in a clean and tidy state. Failure to do so may result in additional cleaning charges and/or suspension of future use of our facilities. • Dispose of all rubbish in the provided bins. If rubbish exceeds the supplied bin, the hirers must remove excess from the premises. • All surfaces, including tables, chairs, and sinks are to be wiped clean. • Vacuum and mop the kitchen floors. • Stack all chairs and tables in the specified storage area. • Toilets and foyer spaces are to be left in a clean and tidy state. All hirers must provide evidence on request of public liability insurance for a minimum of $10 million. • If the hirer does not have their own public liability insurance further information may be obtained by contacting their own insurance advisor and/or Local Community Insurance Services on 1300 853 800 or Local Community Insurance • Dependant on the type or size of the hireractivity, Council may at its sole discretion require the hirer to: o Provide a satisfactory risk management plan o Traffic management plan o Security plan o Any other information it believes is relevant to the hire of the space. Failure to provide the required information, may result in the booking being cancelled. • All Laurimar Recreation Reserve play space allocated is a popular spot for children’s birthday parties and community celebrations, therefore, hirers wanting to regular hirers is until 31 December each year. • Hirers who wish gain access to continue their regular booking using the Community public access toilets located at the Pavilion will need to submit an Expression of Interest make a formal booking for each year. • Allocation of space for any one regular program will not exceed eight hours in any given week per allocated space unless prior approval is granted by Council. • Allocations of the Waterview Community Pavilion will be informed by gender equity and inclusivity policies and principles. • Applications for additional hours must be submitted in writing to the Sports Coordination team. • The Sports Coordination Team will review and approve all applications on an case by case basis. The signatory of the hire agreement must be the person responsible for supervising the use of the facility. Please complete the Booking Information Community Pavilion Hire Form via the City of Whittlesea website. Hirers will receive confirmation of requested booking, once it has been received and reviewed. Paper copies of the booking request form can also be completed and are located at Council’s offices: Westfield Plenty Valley City of Whittlesea ▇▇▇▇▇ ▇, ▇▇▇▇ ▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇ MILL PARK VI C 3083 Individuals or groups must provide a minimum of seven days’ notice in writing prior to the booking to avoid forfeit of fees. Regular hirers are required to provide a minimum of 48 hours’ notice in writing with a maximum of six cancellations per calendar year free of charge. If 48 hours written notice is not provided, the fees and/or bond will be forfeited. Bookings are available: Monday: 1.00pm until 3.00pm Tuesday-Thursday: 9am until 3.00pm Friday: 9am until 1.00pm Functions are required to end 30 minutes before the above times to allow for set-down and cleaning. All equipment must be turned off and guests vacated from the premises. Patrons and hirers attending regular bookings are required to vacate the premises no later than the above stated times. Casual hire fees are due and payable within 14 days from the date of the booking request. Regular hire fees are invoiced on a monthly basis. Invoices are payable within four weeks of the invoice dateamenities use.

CONDITIONS OF HIRE. It is the responsibility of the hirer to meet the following ‘Conditions of Hire’ whilst using this facility. Any breach of these Conditions of Hire may lead to the hirer not having access to the facility for future bookings. •  Two copies of the Hire Agreement must be completed and signed prior to the booking (one copy is forwarded to Council and one copy retained by the hirer). The person signing the agreement must be over 21 years of age. •  Where the hirer intends to use the facility to provide programs/activities for people under the age of 18 years, the hirer shall provide sufficient and competent adult supervision at all times and is responsible for all participants’ behaviour. •  Ensure the facility is left in a clean and tidy condition. All rubbish generated from the use of the Pavilion is to be removed by the hirer. Hirers will be on-charged the cleaning costs if the pavilion is not cleaned after use. •  It is essential to report (as soon as possible) any damage and/or vandalism to the pavilion. It is the responsibility of the hirer to ensure the facility is left in a clean and tidy state. Failure to do so may result in additional cleaning charges and/or suspension of future use of our facilities. •  Dispose of all rubbish in the provided bins. If rubbish exceeds the supplied bin, the hirers must remove excess from the premises. •  All surfaces, including tables, chairs, and sinks are to be wiped clean. •  Vacuum and mop the kitchen floors. •  Stack all chairs and tables in the specified storage area. •  Toilets and foyer spaces are to be left in a clean and tidy state. All hirers must provide evidence on request of public liability insurance for a minimum of $10 million. •  If the hirer does not have their own public liability insurance further information may be obtained by contacting their own insurance advisor and/or Local Community Insurance Services on 1300 853 800 or Local Community Insurance •  Dependant on the type or size of the hireractivity, Council may at its sole discretion require the hirer to: o Provide a satisfactory risk management plan o Traffic management plan o Security plan o Any other information it believes is relevant to the hire of the space. Failure to provide the required information, may result in the booking being cancelled. •  All space allocated to regular hirers is until hire arrangements expire on 31 December each year. •  Hirers who wish to continue their regular booking using the Community Pavilion after 31 December will need to submit an Expression of Interest for each year. • Allocation of space for any one regular program will  Bookings cannot exceed eight hours in any given week per allocated space unless prior approval is granted by Council. • Allocations of the Waterview Community Pavilion will be informed by gender equity and inclusivity policies and principles. •  Applications for additional hours must be submitted in writing to the Sports Coordination Co- ordination team. • The Sports Coordination Team will review and approve all applications on an case by case basis. The signatory of the hire agreement must be the person responsible for supervising the use of the facility. Please complete the Booking Information Community Pavilion Hire Form via the City of Whittlesea website. Hirers will receive confirmation of requested booking, once it has been received and reviewed. Paper copies of the booking request form can also be completed and are located at Council’s offices: Westfield Plenty Valley City of Whittlesea ▇▇▇▇▇ ▇Level 1, ▇▇▇▇ ▇▇▇ Shop MM9 ▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇ MILL PARK VI C VIC 3083 Individuals or groups must provide a minimum of seven days’ notice in writing prior to regarding cancellation of the booking prior to avoid forfeit of fees. Regular hirers are required to provide a minimum of 48 hours’ notice in writing with a maximum of six cancellations per calendar year free of charge. If 48 hours written notice is not provided, the fees and/or bond will be forfeited. Bookings are available: Monday: 1.00pm until 3.00pm 1pm-3pm Tuesday-Thursday: 9am until 3.00pm 9am-3pm Friday: 9am until 1.00pm 9am-1pm Functions are required to end 30 minutes before the above times to allow for set-down and cleaning. All equipment must be turned off and guests vacated from the premises. Patrons and hirers attending regular bookings are required to vacate the premises no later than the above stated times. Casual hire fees are due and payable within 14 days from the date of the booking request. Regular hire fees are invoiced on a monthly basis. Invoices are payable within four weeks of the invoice date.