Common use of Construction Management and Coordination Clause in Contracts

Construction Management and Coordination. i. Owner and the City agree to work together in good faith to provide timely communications and other information concerning Project construction, such as potential disruptions to current mall tenants and neighboring property owners affected by the construction of the Project and to take such steps to mitigate potential construction impacts on such parties that can reasonably be expected to be effective, all as more particularly discussed in this Section 5(c); provided that nothing required herein shall alter or delay the timeline or the construction schedule for the Project. ii. The Parties acknowledge that the City has adopted certain standard operating procedures for the issuance of a Construction Encumbrance Permit in connection with construction projects that will impact municipal assets such as streets and sidewalks, and that the issuance of a Construction Encumbrance Permit allows for the temporary closure of public streets and sidewalks to facilitate construction. Owner acknowledges that this process includes the provision of a Traffic Management Plan and a Traffic Control Plan, which must be submitted to DPW for its review and for approval by the City Council prior to DPW’s issuance of a Construction Encumbrance Permit. iii. Owner shall cause its general contractor or construction manager to meet with appropriate DPW personnel prior to commencing construction of the Project to discuss Owner’s intended construction process, project phasing and means and methods of construction so that the Parties can work together to facilitate construction in a manner that will minimize disruption to the area surrounding the Property. iv. Prior to commencing structural demolition or construction of the Project, Owner shall perform a pre-construction physical survey of all buildings, sidewalks, curbs and streets that could be impacted by demolition or construction of the Project to determine their existing physical condition. v. Before demolition and construction commence, Owner, Owner’s general contractor and the City shall jointly hold at least two meetings with members of the business community in the vicinity of the Property for the purpose of describing construction phasing and timing, and listening to community concerns with regard to the impact of Project construction, in an effort to reasonably mitigate construct impacts on the surrounding business community. vi. Owner, or its general contractor, shall establish and operate a hotline (both telephone and web-based) for use by the surrounding business community to quickly and reliably submit information to the general contractor and project superintendent. The hotline contact information (i.e., telephone number and website address) shall be publicized on signs posted in and around the construction zone. Owner shall maintain and share with the City upon written request a detailed log of calls received from concerned stakeholders that shall include the description of the issue and how the issue was addressed. vii. The City, acting through CEDO, shall work with Owner to coordinate the delivery of the following services: 1. Timely communication with businesses about construction impacts, construction schedules and traffic patterns, including signage related thereto. 2. Timely communication with businesses about the availability of parking and/or shuttle services. 3. The telephone and website hotlines described above. 4. Contact information for a City communications manager or community liaison with whom Owner will coordinate the delivery of the services. 5. Contact information for an Owner communications manager or program liaison with whom ▇▇▇▇ will coordinate the delivery of the services. 6. As a component of the Parties’ community outreach efforts in connection with the Project, the Owner will install, in cooperation with the City and Church Street Marketplace, signage and graphics placed on the Project’s temporary barrier fencing to depict and describe the Project and its attributes, to communicate that downtown merchants are open for business during construction of the Project, and to engage the community.