Common use of Contracting Officer’s Representative Clause in Contracts

Contracting Officer’s Representative. The CO shall apoint a Contracting Officer Representative (COR) with the primary duty to monitor contractor performance to ensure that all tehcnical requirements under the contract are met within the period of performance. The authorization is not delegable. The COR has the responsibility to inspect all services and is authorized to approve/reject invoices for payment. 1. The COR’s responsibilities and duties include: a. Conduct surveillance in accordance with the QASP. Document surveillance activities and provide a copy of documentation to the CO. Review technical proficiency and compliance against the technical provisions of the contract, and verify the performance of work by the contractor; b. Perform surveillance of the performance under the contract and conduct inspections necessary to assure performance and compliance with the terms and conditions of the contract; c. Assure prompt review of draft reports and approval of final reports to contractor to assist with meeting the specified completion date of the contract, and assuring prompt inspection and acceptance, or rejection of deliverable; d. Notify the contractor of deficiencies observed during surveillance. Record and report to the CO all incidents of faulty or nonconforming work, delays, or problems which may disrupt or hinder future performance; e. Immediately bring to the contractor’s attention any potentially hazardous conditions. The contractor is always required to comply with federal Occupational Safety and Health Administration (OSHA) guidelines, applicable labor and environmental laws, as well as any state or local requirements for workplace safety, whether in federal facility or other location; and f. Collaborate with the Regional Health Service Administator (HSA) who has responsibility for clinical oversight and provide feedback to the contractor concerning any identified issues. 2. The COR shall notify the CO in writing of the following: a. Any requests for changes from a contractor; b. Potential labor disputes or workforce problems; c. Lack of performance which may jeopardize the cost or required schedule; d. Possible changes in contractor management and/or key personnel; e. Disagreements with the contractor regarding performance of PWS requirements or other potential disputes with the contractor about technical or other business matters; f. Any possible contractor deficiencies or questionable practices so that corrections can be made before the problems become significant; g. Procurement fraud, waste, abuse, bribery, conflict of interest, or other improper conduct to the CO and agency office, such as the OIG; and h. All problems, potential disagreements or controversy, both oral and in writing regarding the status of the contract and performance of its requirements.