Common use of Contractor’s Documentation Clause in Contracts

Contractor’s Documentation. 1. Maintain detailed records of Work completed on a time and material basis. Provide full information required for evaluation of proposed changes, and substantiate costs of changes in the Work. 2. Document each quotation for a change in cost or time with sufficient data allowing evaluation of the quotation. 3. On request, provide additional data to support computations: a. Quantities of products, labor, and equipment b. Taxes, insurance and bonds c. Overhead and profit d. Justification for any change in Contract Time e. Credit for deletions from Contract, similarly documented 4. Support each claim for additional costs, and for Work completed on a time and material basis, with additional information: a. Origin and date of claim b. Dates and times work was performed and by whom