Common use of Corrected Invoices Clause in Contracts

Corrected Invoices. A. In the event that Second Party determines that it has previously incorrectly billed and been reimbursed for a period within the current contract term, Second Party shall include the corrections on the next regular monthly invoice. Unless the Contract Administrator has authorized or required additional corrections, corrected billing is limited to one time for any month in which services were rendered and must be received by County no later than ninety (90) days following the date the invoice being corrected was originally due to County; however, due to requirements for drawing grant funds, the final invoice must be received no later than fifteen (15) days after the end of the Agreement term. Second Party must resubmit the original supporting documentation and submit the revised supporting documentation for each month in the period of previous incorrect billing, unless the Contract Administrator has, in writing, provided alternate documentation requirements. The invoice, which includes the corrections, must be accompanied by a cover letter signed by Second Party's authorized signator summarizing the corrections, explaining the reason for the error, and detailing the actions Second Party is taking to prevent recurrence of the error(s). 5. Add the following reports to Exhibit E, "Required Reports and Submission Dates." Such reports are due to County within the time frames and in the formats specified in the Provider Handbook. A. HMIS Annual Performance Report (APR) B. Inventory Report C. Annual Homeless Assistance Report D. HMIS Data Monthly Report Card E. Annual Housing Inventory Chart F. Annual Point in Time (PIT) Count G. Monthly/quarterly interim PIT counts H. HUD Grant Inventory Worksheet I. Program Income Report J. Match and Leverage Source and Use Documentation 6. Add the following additional provision to Article 9, "Financial Statements and Management Letters," Section 9.1, "Financial Statements:" 9.1.1 For HUD-funded agreements, said annual financial statement shall include a special report with explicit, discrete disclosures accounting for all cash and in-kind sources and uses of match and leverage monies.

Corrected Invoices. A. In the event that Second Party 4.5.6.1. If Provider determines that it has previously incorrectly billed and been reimbursed for a period within the current contract term, Second Party shall Provider must include the corrections on the next regular monthly invoice. Unless the Contract Administrator has authorized or required additional corrections, corrected billing is limited to one (1) time for any month in which services were rendered and must be received by County no later than (i) ninety (90) days following the date the invoice being corrected was originally due to County; however, due to requirements for drawing grant funds, the final invoice must be received no later than fifteen or (15ii) forty-five (45) days after the end of the Agreement term, whichever is earlier. Second Party Provider must resubmit the original supporting documentation and submit the revised supporting documentation documentation, along with a completed “Required Services Documentation” form as provided in the Provider Handbook, for each month in the period of previous incorrect billing, unless the Contract Administrator has, in writing, provided alternate alternative documentation requirements. The invoice, which includes invoice including the corrections, corrections must be accompanied by a cover letter signed by Second Party's Provider’s authorized signator summarizing the corrections, explaining the reason for the error, and detailing the actions Second Party Provider is taking to prevent recurrence of the error(s)error. 54.5.6.2. Add If County determines that Provider has previously incorrectly billed and was reimbursed for a period within the following reports to Exhibit Ecurrent contract term, "Required Reports and Submission Dates." Such reports are due to Provider must include the corrections on the next regular monthly invoice. If the date of reimbursement is outside of the contract term in which the overpayment occurred, Provider must pay County within forty-five (45) days after receipt of written notice from County. 4.5.6.3. To be a proper invoice, as defined by the time frames Florida Prompt Payment Act (Chapter 218, Florida Statutes), the invoice must comply with the requirements in this Agreement and in must be submitted i) on the formats specified forms prescribed in the Provider Handbook, ii) through the communication system as provided through County’s HSSS, or iii) as otherwise agreed to in writing by the HSD Director or Deputy Director. County will pay‌ Provider within thirty (30) calendar days after receipt of Provider’s properly submitted invoice in accordance with the provisions of County’s Prompt Payment Ordinance (Section 1-51.6, Broward County Code of Ordinances). Further, County may deduct from any outstanding invoice any monies due from Provider pursuant to this Agreement. A. HMIS Annual Performance Report 4.5.6.4. Invoices or documentation returned to Provider for corrections will not be considered as submitted and will be cause for delay in County’s issuance of payment to Provider without the accrual of interest on any payments owed by County to Provider. Provider must sign and date any revised invoice. Submission of accurate information, timely documentation, and other requested information as required by County will be considered a factor in evaluating future funding requests. 4.5.6.5. The certification statement on the monthly invoice submitted by Provider must be signed by an authorized person as referenced in Exhibit B-1, “Authorized Invoice Signators.” If it becomes necessary for Provider to replace signators, a notarized copy of the authorizing resolution or legislation as passed by Provider’s Board of Directors or Trustees or equivalent must be submitted to the Contract Administrator, along with replacement Exhibit B-1 and Exhibit B-2, within ten (APR) B. Inventory Report C. Annual Homeless Assistance Report D. HMIS Data Monthly Report Card E. Annual Housing Inventory Chart F. Annual Point in Time (PIT10) Count G. Monthly/quarterly interim PIT counts H. HUD Grant Inventory Worksheet I. Program Income Report J. Match and Leverage Source and Use Documentation 6. Add days following replacement of the following additional provision to Article 9, "Financial Statements and Management Letters," Section 9.1, "Financial Statements:" 9.1.1 For HUD-funded agreements, said annual financial statement shall include a special report with explicit, discrete disclosures accounting for all cash and in-kind sources and uses of match and leverage moniessignators.