Common use of Cost Documentation Clause in Contracts

Cost Documentation. 4 1) CONTRACTOR shall submit to COUNTY within ten (10) calendar days 5 following the end of each month, all fiscal and program reports for that month. CONTRACTOR 6 shall also furnish to COUNTY such statements, records, data and information as COUNTY may 7 request pertaining to matters covered by this Agreement. In the event that CONTRACTOR fails to 8 provide reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold 9 payments until compliance is established. 10 2) All costs shall be supported by properly executed payrolls, time records, 11 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this 12 Agreement and they shall be clearly identified and readily accessible. The support documentation 13 must indicate the line budget account number to which the cost is charged. 14 3) COUNTY shall notify CONTRACTOR in writing within thirty (30) days of 15 any potential State or Federal audit exception discovered during an examination. Where findings 16 indicate that program requirements are not being met and State or Federal participation in this 17 program may be imperiled in the event that corrections are not accomplished by CONTRACTOR 18 within thirty (30) days of receipt of such notice from COUNTY, written notification thereof shall 19 constitute COUNTY’s intent to terminate this Agreement.

Cost Documentation. 4 9 1) CONTRACTOR SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days 5 10 following the end of each month, all fiscal and program reports for that month. CONTRACTOR 6 SUBRECIPIENT shall 11 also furnish to COUNTY such statements, records, data and information as COUNTY may 7 request 12 pertaining to matters covered by this Agreement. In the event that CONTRACTOR fails SUBRECIPIENT fail to 8 provide 13 reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold 9 payments until compliance is established.until 10 15 2) All costs shall be supported by properly executed payrolls, time records, 11 16 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this 12 17 Agreement and they shall be clearly identified and readily accessible. The support documentation 13 must 18 indicate the line budget account number to which the cost is charged. 14 19 3) COUNTY shall notify CONTRACTOR SUBRECIPIENT in writing within thirty (30) days of 15 any 20 potential State or Federal audit exception discovered during an examination. Where findings 16 indicate 21 that program requirements are not being met and State or Federal participation in this 17 program may be 22 imperiled in the event that corrections are not accomplished by CONTRACTOR 18 SUBRECIPIENT within thirty (30) days 23 of receipt of such notice from COUNTY, written notification thereof shall 19 constitute COUNTY’s ’S intent to 24 terminate this Agreement.

Cost Documentation. 4 2 1) CONTRACTOR shall submit to COUNTY within ten (10) calendar days 5 3 following the end of each month, all fiscal and program reports for that month. CONTRACTOR 6 4 shall also furnish to COUNTY such statements, records, data and information as COUNTY may 7 5 request pertaining to matters covered by this Agreement. In the event that CONTRACTOR fails to 8 6 provide reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold 9 7 payments until compliance is established. 10 8 2) All costs shall be supported by properly executed payrolls, time records, 11 9 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this 12 10 Agreement and they shall be clearly identified and readily accessible. The support documentation 13 11 must indicate the line budget account number to which the cost is charged. 14 12 3) COUNTY shall notify CONTRACTOR in writing within thirty (30) days of 15 13 any potential State or Federal audit exception discovered during an examination. Where findings 16 14 indicate that program requirements are not being met and State or Federal participation in this 17 15 program may be imperiled in the event that corrections are not accomplished by CONTRACTOR 18 16 within thirty (30) days of receipt of such notice from COUNTY, written notification thereof shall 19 17 constitute COUNTY’s intent to terminate this Agreement.