Common use of CTO Proposal Presentation Clause in Contracts

CTO Proposal Presentation. The Authority will issue a written CTO Request for Proposal (see Appendix D) via upload to the Authority’s e-procurement website as follows: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/doing_business, to one or more Contractors for submission of a detailed CTO proposal. The request will include, as needed, a description of the Services to be performed, the required schedule, and any special conditions related to the performance of the Services. Upon receipt, Contractor shall submit a detailed CTO Cost Proposal via upload to the Authority’s e-procurement website as follows: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/doing_business. If the CTO will require the use of subcontracted services not listed and rates not included in the original proposal, or if the CTO includes incidental subcontracted services or material procurement, the Contractor will be required to follow the applicable provisions FTA Circular 4220.1F and the applicable provisions of the Authority’s most current version of the Contract and Procurement Policies and Procedures especially with regard to CONs 5, 9, 10, 12, and 19. If the Contactor is in doubt about what procedure or process is to be followed with regard to procuring subcontracted services or material, the Authority’s Contract Manager should be contacted and clarification and direction requested. The Contractor’s proposal shall be detailed and respond completely to the Authority’s request. The proposal shall include, but not be limited to: 1. A description of the Services to be performed for the CTO, in sufficient detail to allow for the Authority’s evaluation and/or an independent cost estimate, if required. 2. A detailed listing of any information required by the Contractor, from the Authority or a third party, in order for the Contractor to perform the Services. The time at which the information is required must be provided. 3. A list of the Contractor’s personnel, by function and labor title, to be used in the performance of the Services, estimated labor hours for each and specific fully burdened labor rates. 4. A list of the Subcontractors, by name, to be used in the performance of the Services. For each Subcontractor, identify: the specific service(s) to be provided; the personnel, by function and labor title, to be used; the estimated labor hours for each, and whether the Subcontractor is a certified DBE. 5. A resource loaded schedule and a site specific work plan for completion of the Services, including a breakdown of milestone completion dates in Microsoft Project or Primivera software format. This schedule shall be individually updated each month and submitted for review and approval through the duration of the CTO performance period. 6. The negotiated not-to-exceed cost for the CTO will be in effect for the duration of the CTO. 7. A detailed description of subcontracted services and/or materials to be procured and documentation supporting and/or demonstrating compliance with FTA and Authority requirements. The process for revising an approved CTO shall include all the requirements of this Article. When scope, sequencing schedule or site conditions or work changes due to unforeseen conditions occur beyond the Contractors control, the Contractor may initiate a revised CTO that includes all of the requirements above for approval. This action must be undertaken within three (3) calendar days from when unforeseen conditions were discovered. The Contractor shall also be responsible for initiating revision when schedule of work outside of the contractors control will exceed budget. Two week notification with justification, if practicable, shall be made to the Authority’s PM for processing CTO revision request. Contractor shall provide justification to support increase in budget authority.