Common use of Distribution and Updating of Policies and Procedures Clause in Contracts

Distribution and Updating of Policies and Procedures. 1. UCLAHS shall distribute the Policies and Procedures identified in section V.A. to all members of its workforce who have access to protected health information within 30 days of HHS approval of such Policies and Procedures and to new members of the workforce who have access to protected health information within 30 days of their beginning of service. 2. UCLAHS shall require, at the time of distribution of such Policies and Procedures, a signed written or electronic initial compliance certification from all members of the workforce who have access to protected health information, stating that the workforce members have read, understand or know where to seek information about and will abide by such Policies and Procedures. Such written or electronic certification must be received by the appropriate UCLAHS designee within 30 days of any workforce member’s receipt of the Privacy Policies and Procedures and if such certification is not received that workforce member shall not be permitted to perform any services for UCLAHS that involves protected health information until and unless such certification is received. 3. UCLAHS shall assess, update, and revise, as necessary, the Policies and Procedures at least annually and more frequently if appropriate. UCLAHS shall provide such revised Policies and Procedures to HHS for review and approval, and to the Monitor (described in section V.E.). Within 30 days of the effective date of any approved substantive revisions, UCLAHS shall distribute such revised Policies and Procedures to all members of its workforce who have access to protected health information, and shall require and obtain new compliance certifications from all members of its workforce who have access to protected health information.