Common use of Distribution and Updating of Policies and Procedures Clause in Contracts

Distribution and Updating of Policies and Procedures. 1. FIMR shall distribute the Policies and Procedures identified in Section V.C. to all current members of the workforce within sixty (60) days of HHS approval of such policies and to new members of the workforce within thirty (30) days of their commencement of FIMR workforce service. 2. FIMR shall require, at the time of distribution of the Policies and Procedures, a signed written or electronic initial compliance certification from all FIMR workforce members stating that the workforce members have read, understand, and shall abide by the Policies and Procedures. 3. FIMR shall assess, update, and revise, as necessary, the Policies and Procedures at least once every twelve (12) months during the Compliance Term (and more frequently, if appropriate). FIMR shall provide such revised Policies and Procedures to HHS for its review and approval. Upon receiving any recommended changes to the Policies and Procedures from HHS in writing, FIMR shall have sixty (60) days to revise such Policies and Procedures accordingly and provide the revised Policies and Procedures to HHS for its review and written approval. Within sixty (60) days of the effective date of any approved material revisions, FIMR shall distribute the revised Policies and Procedures to all members of its workforce, and to new workforce members as required by Section V.D.1, and shall require new compliance certifications. 4. FIMR shall not provide access to ePHI to any member of its workforce if that workforce member has not signed or provided the written or electronic certification required by paragraphs 2 and 3 of this Section.