Document Image Storage ______________________________________________________________________________ Clause Samples

Document Image Storage ______________________________________________________________________________. The proposed EDMS system must have the ability to store scanned document to two separate mass storage devices. The concept is that after final quality control and indexing the document images will be written to a RAID-5 storage system for on-line access of scanned documents which need to be available to various county offices and public access. The County will provide the necessary "Firewall" protection in order to protect document images which have public access. Proposed EDMS system shall include an Optical Disk device (e.g., CD ROM, WORM, MO) for archival purposes. The archival device will contain both document images and tabular indexing data for disaster recovery. The document images, however, will not contain a header record thereby making the document image file proprietary. The proposed EDMS system must have the capability to move document images, based on date criteria, to a near on-line jukebox for purposes of storing document images which are beyond a given date (e.g., after five years). This near on-line jukebox must have the capacity to store two (2) years of document images (years six(6) and seven (7)). These document images must be accessible to retrieval, viewing, and printing as if they were still located on the RAID-5 document image storage system. Optionally, the system should also identify and request a specific platter be mounted in order to retrieve an off-line (beyond seven (7) years) document. Bidder must describe the methodology and how this will be accomplished.
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Document Image Storage ______________________________________________________________________________. Oklahoma County 4-6 EDMS System Technical Proposal - June 16, 1997 TMSSequoia recognizes the need for fault tolerance in the EDMS. Appropriate data replication, error detection, and error recovery will be implemented into the system. For long term storage and access through the juke box, the system will contain functions to archive images and index information to CD-ROM. These images will be industry standard TIFF Group 4 images. This file format will greatly increase the potential that the images will adapt to any future EDMS. Since the images will not contain proprietary information, they are not by themselves tied to the proposed system or contractor. This offers the County the greatest flexibility for future enhancements. The EDMS will allow for the migration of image and database information from the on-line, to near-line, and finally to archival mediums. This migration is determined by date information contained in the database system. This allows older material to be archived for long term storage and also allow new documents to be maintained in a location that permits quick access. The proposed system will fully comply with the requirements listed in section 6.1.8 of the Request for Proposal.
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Related to Document Image Storage ______________________________________________________________________________

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