Common use of Document Management Clause in Contracts

Document Management. 4.2.5.1 The project administration chapter of the MMP shall include a document management plan. The document management plan shall contain procedures for document management including the manner in which records will be maintained in compliance with the Design-Build Specifications and any specific systems DB Contractor will use. 4.2.5.2 All electronic information submitted to TxDOT shall be searchable and legible. The MMP shall describe the controls exercised by DB Contractor to ensure that: documents (including the MMP itself) undergo relevant review and approval prior to release; users have access to current versions of documents; versions of documents are identified; obsolete or superseded documents are so marked and prevented from unintended use; and changes to documents undergo same level of review and approval. The document management plan shall include quality control (QC) and quality assurance (QA) processes.

Document Management. 4.2.5.1 The project administration chapter of the MMP shall include a document management plan. The document management plan shall contain procedures for document management including the manner in which records will be maintained in compliance with the Design-Build Specifications and any specific systems DB Contractor will use. 4.2.5.2 All electronic information submitted to TxDOT shall be searchable and legible. The MMP shall describe the controls exercised by DB Contractor to ensure that: documents (including the MMP itself) undergo relevant review and approval prior to release; users have access to current versions of documents; versions of documents are identified; obsolete or superseded documents are so marked and prevented from unintended use; and changes to documents undergo same level of review and approval. The document management plan shall include quality control (QC) and quality assurance (QA) processes. 4.2.5.3 DB Contractor shall establish and maintain an Electronic Content Management System (ECMS) in accordance with Section 9.7.10 of the CMA Specification. DB Contractor shall submit all documents, correspondence and Submittals to TxDOT through TxDOT’s dedicated SharePoint site for the Project.