Email Messaging System Sample Clauses

Email Messaging System. Association Board members may use the Department’s email messaging system to communicate with represented and fair share Assistant and Senior Attorneys General about Association business provided that all of the following conditions are met: (a) Use must be lawful and inoffensive. Such communications shall not contain profanity, vulgarity, sexual content, pornographic material, nudity or character slurs. No use shall make offensive or hostile reference to age, race, gender, sexual orientation, religious or political beliefs, national origin, health or disability; (b) The Department shall have the right to control its email system, its uses and information; (c) Employees using the Department’s email system shall have no right to or expectation of privacy regarding any message sent or received through the email system. The Department reserves the right to trace, review, audit, access, intercept, recover and/or monitor use of its email system without notice, and the Department’s exercise of this right shall not form the basis of or constitute a violation of the Public Employee Collective Bargaining Act. Emails with the subject “union confidential” or “OAJA confidential” shall not be read by or to management or disclosed to third parties unless the association is given 24 hours notice or otherwise authorizes a shorter timeframe. (d) Use of the email system will not adversely affect the use or hinder the performance of the Department’s computer system for official business; (e) Email messages sent simultaneously to more than ten (10) people shall be no more than approximately one (1) page and in plain or rich text format. Such group emails shall not include attachments or contain graphics. Recipients of such group emails shall not use the “reply all” function; (f) Email usage shall comply with the Department’s policies which are applicable to all users; (g) The Department will not incur any additional costs for email usage including printing; (h) The Association shall indemnify the Department and hold it harmless from and against any and all liability, lawsuits, claims, complaints, other legal or administrative actions, costs and attorney fees arising from or related to email communications originated, sent or forwarded by the Association or its agents using the Department’s email system; (i) Use of the Department’s email system shall be on employees non-work time; and (j) Email shall not be used to lobby, solicit, recruit, persuade for or against any political...
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